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Quotation are invited for Provision of Accommodation and Hotel Facilities (Huye District) Location: Kigali Deadline: Wednesday, 31/12/2025 00:00 Request for Quotation (RFQ) Provision of accommodation and Hotel facilities (HUYE District) Ref: Introduction HANDICAP INTERNATIONAL FEDERATION (HI), operating name Humanity & Inclusion a not-for-profit association governed by the French Act of July, 1st 1901, domiciled at 138, avenue des Frères Lumière 69371 Lyon cedex 08, France and registered in Rwanda under RGB with the registration number TIN No 100600244, Rebero Village, Rugando Cell, Kimihurura Sector, Gasabo District, City of Kigali, 14 KG 624 St. P.O. Box 747 KIGALI. Preamble HI is an independent international aid organization working in situations of poverty and exclusion, conflict and disaster, HI works alongside persons with disabilities and vulnerable persons; its action and testimony are focused on responding to their essential needs, their living conditions, HI is committed to promoting the respect of their dignity and their fundamental rights To that end, HI retains service providers who are reputed for their skills in their field of activity, HI and the Service provider have agreed to work together in a working relationship devoid of any form of hierarchical subordination. Our Vision Outraged by the injustice faced by people with disabilities and vulnerable populations, we aspire to a world of solidarity and inclusion, enriched by our differences, where everyone can live in dignity. Our Mission Humanity & Inclusion is an independent and impartial aid organization working in situations of poverty and exclusion, conflict and disaster. The organization works alongside people with disabilities and vulnerable populations, taking action and bearing witness in order to respond to their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights. TERMS OF REFERENCE AND TECHNICAL SPECIFICATIONS HANDICAP INTERNATIONAL FEDERATION, invites your hotels located in Huye District to submit your competitive proposals/bids for the Provision of accommodation and Hotel facilities in Huye District for a framework agreement for 24 months. Well-signed offers, written in English or French, must be submitted to the below email address by, 31st December 2025 mid-night; Late proposals will be rejected. HANDICAP INTERNATIONAL FEDERATION requires you to send your proposals by email to: dao@rwanda.hi.org Note: It shall remain the responsibility of the Suppliers to ensure that their proposals are submitted on or before the deadline, Proposals that are received after the deadline indicated above, for whatever reason, shall not be considered for evaluation. Technical Specifications / Pricing Please submit your quotation for the provision of hotel accommodation, and meeting facilities package as follows: No Descriptions of services and products Unity Price (Rwf) 1 Conference hall including sound system and projector (>100 pers) 1 day 2 Conference hall including projector (50 100 pers) 1 day 3 Conference hall including projector <50 pers 1 day 4 Lunch including soft drink (1 50 participants) 1 pers 5 Lunch including soft drink (51 100 participants) 1 pers 6 Lunch including soft drink (+100 participants) 1 pers 7 8 Bottle of water 0.5L Bottle of Soda 33 CL 9 Fresh juice 1 Glass 10 Tea break (Tea, coffee, milk, juice, fruits, snacks) 1 pers 11 Dinner including soft drinks (1-50 participants) 1 pers 12 Dinner including soft drinks (51-100 participants) 1 pers 13 Dinner including soft drinks (+100 participants) 1 pers 14 Single room including breakfast 1 pers 15 Double room including breakfast 1 pers 16 Sound system leasing 1 day Submission Instructions The following information to be included by the hotel in the quotation: Quoted price in for each item specified in Rwandan francs. (This price should be inclusive of all taxes). Validity period of offer (Offer should be valid for at least 90 days) Payment modality: HI is preferable payment after delivery of services by Bank transfer The Quotation must be on official letterhead with an authorized signature and stamp The Hotels must be located in HUYE District. Administrative Requirements Hotel to provide the following as part of his submission: Hotel grading certificate from RDB Business Registration Certificate VAT registration Valid and notified RRA tax clearance Valid and notified RSSB contribution clearance certificate 3 certificates from reputable organizations for reference Evidence that the Hotel uses EBM Signed Declaration of acknowledgement of policies, ethics, and adhesion to the HI code of conduct (Attached) Completing the SPCD data base (Attached) Electronic submissions must be received at the address specified below by 31st December 2025 mid-night, Kigali Time. Make sure that the submission has the titles of this tender. Submissions must be forwarded in electronic format only in PDF to dao@rwanda.hi.org. Melanie GEISER Country manager Tender Link : https://www.jobinrwanda.com/job/request-quotation-rfq-provision-accommodation-and-hotel-facilities-huye-district
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