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Tenders are invited for Hiring a Professional Carwash Service Provider to Clean Duhamic-Adri-Vehicles & Motorcycles for a Period of One Year, Renewable Based on Performance. Location: Kigali Deadline: Thursday, 18/12/2025 11:00 TENDER TITLE: HIRING A PROFESSIONAL CARWASH SERVICE PROVIDER TO CLEAN DUHAMIC-ADRIVEHICLES & MOTORCYCLES FOR A PERIOD OF ONE YEAR, RENEWABLE BASED ON PERFORMANCE. TENDER PUBLICATION DATE December 11, 2025 SUBMISSION DEADLINE December 18, 2025, at 11:00 AM TENDER OPENING TIME December 18, 2025, at 11:30 AM SUBMISSION LOCATION DUHAMIC-ADRI Head Office, Kicukiro-Niboye (Only hard copy submissions are accepted) INQUIRY CONTACT Email : procurement@duhamic.org.rw Tel: 0788305329 1. Brief description of DUHAMIC-ADRI DUHAMIC-ADRI is a Non-Governmental Organization legally recognized under Rwandan Law. The organization was founded in 1979 with the objective of assisting farmers in organizing themselves to combat constraints related to rural marginalization. Over the years, its operations have expanded from local and regional levels to the national level. The Constituent General Assembly of April 20, 1985, officially established DUHAMIC-ADRI as an NGO operating throughout Rwanda. DUHAMIC-ADRI was legally recognized by Ministerial Order No. 943 of July 12, 1985. Its statutes were later modified and recognized by Ministerial Order No. 025/11 of March 21, 2005. The organization also fulfilled all requirements under Law No. 04/2012 of February 17, 2012, governing national non-governmental organizations and received a compliance certificate from the Rwanda Governance Board (RGB) on June 17, 2013. Vision: A rural world responsible for its self-socio-economic development. Mission: Supporting integrated development through rural population initiatives aimed at self-development. Objectives: Combating the marginalization of rural areas. Promoting and strengthening associations, cooperatives, and farmers groups. Supporting rural development initiatives in various socio-economic sectors. 2. Tender background To enhance service quality and ensure consistent, timely cleaning, DUHAMIC-ADRI is seeking a qualified and reliable professional carwash service provider. Keeping its vehicles clean and well-maintained is essential for the safety and comfort of staff. The selected provider will offer regular cleaning services for all DUHAMIC-ADRI vehicles and motorcycles for one year, with the possibility of renewal based on performance. 3. Required Services The table below outlines the required services and serves as the price breakdown format. # Required Services Unit Quantity Unit Price (Rwf) /Session Total Price (Rwf) 1 Cleaning inside and outside of each vehicle (Simple Wash) Each 7 Vehicles 2 Cleaning inside, outside, and engine of each vehicle (Full Wash) Each 7 vehicles 3 Motorcycle Simple Wash Each 1 4 Motorcycle Full Wash Each 1 Grand Total (All taxes inclusive) Note: Kindly provide the unit price for one motorcycle, as the required number will be determined as needs arise. 4. Duration The framework contract shall remain valid for a period of one (1) year, with the possibility of renewal based on satisfactory performance, starting from the date of signature. 5. Bidders Must Submit the Following Documents (Mandatory) A copy of the RDB registration certificate as a car wash company in Rwanda. Proof of using EBM invoices. Two good completion certificates with corresponding contracts for similar services. A maximum one-page company profile, clearly indicating the location ofthe car wash facility (preferably within 5 km of DUHAMIC-ADRIs office). A quotation in Rwanda Francs (Rwf) indicating unit cost and grand total, inclusive of all applicable taxes (valid for at least 90 days from the submission deadline). 6. Conclusion This tender presents an opportunity for qualified and professional car wash service providers to collaborate with DUHAMIC-ADRI to maintain its fleet in excellent condition. The selected bidder will be expected to deliver high-quality, timely, and consistent services that meet DUHAMIC-ADRIs operational standards. 7. Safeguarding Clause Safeguarding and protection from Sexual Exploitation and Abuse (PSEA) is everyones responsibility who works directly or indirectly with DUHAMIC-ADRI services delivery and operations. All DUHAMIC-ADRI staff and affiliates, including volunteers and Suppliers; sub-Suppliers staff and implementing partners are required to adhere to DUHAMIC-ADRIs full safeguarding and protection policy procedures and the separate Code of Conduct that always values principles of PSEA. DUHAMIC-ADRI has a zero tolerance to Sexual Exploitation and any other form of abuse. Child and vulnerable abuse, exploitation, harassment, discrimination, and human trafficking are strongly prohibited behaviours. All implementing partners/suppliers who are contracting with DUHAMIC-ADRI must adhere to DUHAMIC-ADRIs full safeguarding and protection policy in addition to the code of conduct. By applying to this tender, the supplier, is committed to denounce and to report any safeguarding issues or fraud face to face or at the reporting email for safeguarding issues at feedback@duhamic.org.rw , Toll Free: 8470 and telephone number: 0788305329 without delays. By Applying to this tender as a supplier, I understand that DUHAMIC-ADRI has the rights to ensure 100% compliance with safeguarding and protection policies via spot checks or any other form of control mechanisms. If my business isnt compliant, DUHAMIC-ADRI will take appropriate measures or immediately stop the contract of financial support depending on the nature and severity of the safeguarding incident detected. Note: The unit prices proposed by the successful bidder will be used in the contract as the basis for payment per session for each service (simple and full wash), not the total price. The frequency of vehicle & motorcycle washing sessions may vary each week (once, twice, or three times, depending on operational needs). However, the quotation shall be based on one session per vehicle. The number of vehicles may increase or decrease during the contract period, but the unit price shall remain unchanged. A purchase order will be issued in advance to the selected car wash service provider to authorize the required services. The service provider must be readily available to provide services at any time upon request. DUHAMIC-ADRI reserves the right to conduct due diligence on the references and documents provided. Any false or unauthentic information will lead to disqualification. Blacklisted bidders from RPPA are not allowed to participate in this tender. DUHAMIC-ADRI will conduct vetting of successful bidders against terrorism-related databases. Prior to contracting, DUHAMIC-ADRI will conduct a physical verification visit to assess the bidders facility in terms of accessibility and proximity to DUHAMIC-ADRIs office. Facilities that do not meet these criteria may be rejected. Women and persons with disabilities who meet the requirements are strongly encouraged to apply. Tender Link : https://www.jobinrwanda.com/job/tender-notice-hiring-professional-carwash-service-provider-clean-duhamic-adri-vehicles
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