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1. The Subject Of The Order Is The Service Of Performing The Function Of An External Project Coordinator Responsible For Communication In The Project (Communication Manager) And The Function Of An External Financial Coordinator Responsible For Settling Financing (Financial Coordinator) Under The Baltic Sea Munition Remediation Roadmap (Munimap) Project, Co-Financed By Funds Of The Interreg Baltic Sea Program 2021-2027, Implemented In The Years 2024-2027, As A Service Provided To The Lead Partner Of The Project, I.E. To The Ordering Party - The Institute Of Oceanology Of The Polish Academy Of Sciences In Sopot, Ul. Powstańców Warszawy 55, 81-712 Sopot (Proceeding No. Io/Zp/4/2024).2. Cpv Code: 79421000-1 (Project Management Services, Other Than Construction Works), 79211000-6 (Accounting Services), 79416000-3 (Public Relations Services), 79416100-4 (Public Relations Management Services). 3. The Order Is Financed Under The Baltic Sea Munition Remediation Roadmap (Munimap) Project Co-Financed By The Interreg Baltic Sea Program 2021-2027 (Hereinafter Referred To As The Project). 4. The Contractor Will Appoint 2 People To Perform The Order, Including: 1) 1 Person Performing The Tasks Of The External Project Coordinator And 2) 1 Person Performing The Tasks Of The External Financial Coordinator.5. Detailed Scope Of Responsibilities Of The External Project Coordinator: 1) Representing The Lead Partner And The Project Consortium, 2) Ongoing Contact With The Secretariat Of The Baltic Sea Program 2021-2027 In Rostock Using The Bamos+ Online System, 3) Mediating In Communication Between The Partners, The Secretariat And The Lead Partner ,4) Participation In Meetings Of The Project Steering Committee, 5) Assistance In Organizing Working Meetings And Conferences Of The Project, 6) Conducting Workshops On Communication And Pr At Each Meeting Of The Project, 7) Assistance In Preparing The Partnership Agreement With Annexes And Its Annexes, Leading To Their Signing By All Partners And Substantive Supervision Over Its Compliance, And Initiating Possible Modifications Of The Partnership Agreement In Terms Of The Formal Requirements Of The Program,8) Monitoring The Compliance Of The Project Outputs And Deliveries With The Program Requirements,9) Ensuring The Achievement Of The Project Results, Managing Their Changes ,10) Monitoring The Implementation Of The Project Work Schedule, Initiating Changes If Necessary,11) Preparing The Substantive Part Of Six Periodic Project Reports In The Bamos+ System,12) Preparing The Project Communication Strategy Containing Communication Goals And Their Implementation Schedule For Each Work Package,13 ) Supervising The Implementation Of The Objectives Of The Project Communication Strategy: A) Among The Internal Recipients Of The Project, I.E. The Consortium (Partners And Associated Organizations Of The Project) By: - Assigning Tasks To Individual Partners And Their Role In The Implementation Of The Strategy, - Ensuring Good Flow Of Information Using Indirect Communication Means ( Telephone, E-Mail, Online Conferences, Etc.), Compliance With The Formal Requirements Of The Program Regarding The Use Of Eu Logos And Slogans, Taking Actions To Identify The Partners With The Objectives Of The Project, Taking Actions To Increase The Awareness Of All Project Partners About Common Responsibility For Success Of The Project, B) With External Recipients Of The Project, I.E. The Project Target Groups, By: - Preparing Materials For The Media, I.E. Writing Articles For The National Press And International Publications, With The Authorization Of The Lead Partner, - Disseminating The Project Results Among Identified Target Groups,14 ) Developing The Content And Form Of The Projects Information Materials, I.E. Entries In Social Media, Newsletters, Brochures, Posters, Banners, Etc. (The Costs Of Publication, Printing And Translation, Depending On The Needs, Are Covered By The Ordering Party Or Other Partners),15) Creating A Website Munimap Project Website In The Catalog Of Interreg Baltic Sea Region Projects 2021-2027 (Https://Interreg-Baltic.Eu/Projects/), Along With Ongoing Updates Of Its Content,16) Conducting Correspondence In English, As Obligatory In The Project. 6. Detailed Scope Of Responsibilities Of The External Financial Coordinator: 1) Close Cooperation With Persons Responsible For Administration And Settlement Of The Project Designated By The Lead Partner And Other Partners, 2) Advising And Instructing Partners In Compliance With The Interreg Program Rules In Terms Of Finance, Accounting And The Method Of Spending Funds, 3 ) Informing And Advising Partners In The Selection Of The First Level Controller, 4) Advising On The Eligibility Of Costs And Procedures In Accordance With The Program Rules, With Particular Emphasis On The Rules For Norwegian Partners, 5) Monitoring Partners Expenses And Reporting Possible Deviations To The Program Secretariat, 6) Preparing The Financial Part Of Six Periodic Reports On The Progress Of The Entire Project: A) Supporting Partners In Completing Forms In Accordance With The Program Guidelines, B) Preliminary Assessment Of The Eligibility Of Costs In Accordance With The Program Rules (Pre-Check), C) Monitoring The Certification Process In Terms Of Timeliness And Formal And Administrative Compliance, Solving Current Problems, If Necessary - Contact With The Partners Controllers, D) Control And Solving Problems With Documents (Trouble-Shooting) That Partners Place In The Bamos+ System, E) Cooperation With The 2Nd Level Controller In The Scope Of Certification Of Project Progress Reports, F ) Submitting Joint Reports On The Progress Of The Project Within The Prescribed Deadline In The Bamos+ System, G) Providing, Within The Deadline Set By The Program Secretariat, Responses To Report Clarifications Posted In The Bamos+ System, 7) Presenting The Current Financial Situation During Consortium Meetings And Discussing Issues Financial Most Important For A Given Phase Of The Project Cycle.7. Requirements For The Performance Of The Service By The Contractor: 1) The Contractor Is Obliged To Know The Rules Of The Baltic Sea Interreg Program 2021-2027; 2) The Contractor Is Obliged To Ensure The Participation Of At Least 1 Person In The Official Meetings Of The Project And In Workshops For The Project Target Groups Held At The Project Meetings And Carried Out In The Home Countries Of The Project Partners, I.E. Poland, Germany, Lithuania, Latvia, Estonia, Norway, Denmark And Sweden, Or Hybrid Meetings; 3) The Contractor Is Obliged To Participate In Meetings With The Ordering Party Held At Its Headquarters, In Any Case, If There Is Such A Need Related To The Implementation Of The Project; 4) In The Event Of An Inspection During And After Completion Of The Project, The Contractor Is Obliged To Provide The Ordering Party With All Information Necessary To Prepare Explanations And To Participate In The Preparation Of These Explanations, Within The Deadlines Indicated By The Ordering Party.8. The Contractor Will Be Obliged To Transfer To The Ordering Party All Economic Copyrights And Related Rights, Together With The Exclusive Right To Grant Permission To Exercise Dependent Copyright, To Use And Dispose Of The Studies Resulting From The Execution Of The Order In Poland And Abroad For An Unlimited Period Of Time.
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