Voice-Logging System – Digital Dictation System With Speech Recognition For The Paderborn District Administration. Extensive Paperwork Is Required In Many Different Places In The District Administration. Since, On The One Hand, Typists Are No Longer Needed And At The Same Time The Workload On Employees Is To Be Relieved, A Dictation System Is To Be Introduced To Support This. The Background To This Is The Significantly Increased Speaking Speed Compared To Typing. The Requirements And Expectations Of The Various Offices Sometimes Differ Greatly. In Most Cases, You Have To Dictate Directly On Your Pc Using A Microphone Or Headset. The Destination Of The Texts Differs Depending On The Application, So It Must Be Possible To Dictate In A Microsoft Word Document Or The Mail Program As Well As In Specific Specialist Processes. In Some Cases, Dictates Are Also Taken Away From The Pc Workstation In The Field. A Mobile App Should Be Used For This Area Of Application. Direct Dictation The Most Important Application In The Paderborn District Administration Is Direct Dictation. This Replaces Writing Work That Is Created Directly On The Pc. This Includes, For Example, Writing Protocols, Orders, Reports Or Emails. Using Headsets Or Microphones, Employees Must Be Able To Create Texts Using Voice Input. Dictation Software Must Therefore Be Offered With Which Employees Can Convert Spoken Texts Into Writing When Using Their Pc. The Resulting Text Is Inserted At The Position Where The Cursor Was Placed. In This Way, It Must Be Possible To Dictate Directly Into Various Software, E.G. Outlook, Word Or Various Specialist Procedures. Speech Recognition Is Ongoing So That Employees See The Texts Created Immediately Or With A Short Delay. The Delay Must Not Hinder The Usual Flow Of Dictation. This Enables Early Detection Of Incorrect Words Or Misspelled Words. The Texts Created Can Also Be Edited Using Voice Commands. In This Way, Mistakes Can Be Corrected Or New Words Can Be Learned. Even Simple Formatting (E.G. Paragraphs, Bold, Underline) Can Be Carried Out Using Voice Commands. Many Documents Contain General Sections Of Text. The Software Can Make It Possible To Insert Predefined Text Blocks With A Voice Command. These Text Modules Can Also Be Shared With Colleagues In The Same Team. If Possible, The Software Can Also Be Used To Transcribe Telephone Conversations Via A Soft Phone. For Direct Dictation, Employees Must Be Able To Use Standard Headsets (Middle Price Range €40 - €100). Mobile Speech Recognition In The Background Many Employees Have Regular Field Assignments And Should Also Be Able To Dictate There. Direct Dictation Is Not Always Possible, Especially Due To A Lack Of Hardware If The Pc Is Not
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