This Is A Combined Synopsis Solicitation For Commercial Items Prepared In Accordance With The Format In Far 12 6 As Supplemented With Additional Information Included In This Notice This Announcement Constitutes The Only Solicitation Quotes Are Being Requested And A Written Solicitation Will Not Be Issued Solicitation Number 36C25721q0227 Is Issued As A Request For Quotation Rfq The Solicitation Document And Incorporated Provisions And Clauses Are Those In Effect Through Federal Acquisition Circular Set Aside this Requirement Is Total Service Disabled Veteran Owned Small Business Set Aside The Naics Is 333314 In Accordance With Vaar 852 219 11 Any Sdvosb Submitting A Quote For This Action Must Be Verified For Ownership And Control And Is So Listed In The Vendor Information Pages Database Http Www Vetbiz Gov Upon Submission Of Quote Only Qualified Offerors May Submit Bids Naics Code 333314 Optical Instrument And Lens Manufacturing Size Standard 500 Introduction A Firm Fixed Price Award Will Be Made To The Lowest Priced Quote Which Adapts To The Requirements Within This Solicitation And Represents The Best Price To The Government Of Work The Contractor Shall Deliver And Set Up Of The Emprint Sx Ablation Platform For Surgical Service The Contractor Shall Perform To The Standards In This Statement Of Work Place Of Performance Department Of Veterans Affairs North Texas Va Healthcare System Surgical Service 4500 S Lancaster Rd Dallas Tx 75216 Delivery Date 30 Days After Receipt Of Award Type Of Contract Firm Fixed Price The Following Clauses And Provisions Apply To This Solicitation 52 212 3 Offeror Representations And Certifications Commercial Items 52 212 4 Contract Terms And Conditions Commercial Items 52 212 5 Contract Terms And Conditions Required To Implement Statues Or Executive Orders Commercial Items 52 217 6 Option For Increased Quantity Mar 1989 52 217 7 Option For Increased Quantity Separately Priced Line Item Mar 1989 852 215 71 Evaluation Factor Commitments Oct 2019 852 219 74 Limitations On Subcontracting Monitoring And Compliance Jul 2018 852 219 75 Subcontracting Commitments Monitoring And Compliance Jul 2018 852 232 72 Electronic Submission Of Payment Requests 52 212 1 Instructions To Offerors Commercial Items Oct 2018 52 252 1 Solicitation Provisions Incorporated By Reference Feb 1998 52 212 2 Evaluation Commercial Items Oct 2014 This Solicitation Incorporates One Or More Solicitation Provisions By Reference With The Same Force And Effect As If They Were Given In Full Text Upon Request The Contracting Officer Will Make Their Full Text Available The Offeror Is Cautioned That The Listed Provisions May Include Blocks That Must Be Completed By The Offeror And Submitted With Its Quotation Or Offer In Lieu Of Submitting The Full Text Of Those Provisions The Offeror May Identify The Provision By Paragraph Identifier And Provide The Appropriate Information With Its Quotation Or Offer Also The Full Text Of A Solicitation Provision May Be Accessed Electronically At This These Address Es 52 252 2 Clauses Incorporated By Reference This Contract Incorporates One Or More Clauses By Reference With The Same Force And Effect As If They Were Given In Full Text Upon Request The Contracting Officer Will Make Their Full Text Available Also The Full Text Of A Clause May Be Accessed Electronically At This These Address Es Full Text Can Be Obtained At Http Www Acquisition Gov Far Index Html Limitations On Subcontracting Monitoring And Compliance Jun 2011 This Solicitation Includes Far 52 219 14 Limitations On Subcontracting And Vaar 852 219 10 Va Notice Of Total Service Disabled Veteran Owned Small Business Set Aside Accordingly Any Contract Resulting From This Solicitation Will Include This Clause The Contractor Is Advised In Performing Contract Administration Functions The Co May Use The Services Of A Support Contractor S Retained By Va To Assist In Assessing The Contractor s Compliance With The Limitations On Subcontracting Or Percentage Of Work Performance Requirements Specified In The Clause To That End The Support Contractor S May Require Access To Contractor s Offices Where The Contractor s Business Records Or Other Proprietary Data Are Retained And To Review Such Business Records Regarding The Contractor s Compliance With This Requirement All Support Contractors Conducting This Review On Behalf Of Va Will Be Required To Sign An Information Protection And Non Disclosure And Disclosure Of Conflicts Of Interest Agreement To Ensure The Contractor s Business Records Or Other Proprietary Data Reviewed Or Obtained In The Course Of Assisting The Co In Assessing The Contractor For Compliance Are Protected To Ensure Information Or Data Is Not Improperly Disclosed Or Other Impropriety Occurs Furthermore If Va Determines Any Services The Support Contractor S Will Perform In Assessing Compliance Are Advisory And Assistance Services As Defined In Far 2 101 Definitions The Support Contractor S Must Also Enter Into An Agreement With The Contractor To Protect Proprietary Information As Required By Far 9 505 4 Obtaining Access To Proprietary Information Paragraph B The Contractor Is Required To Cooperate Fully And Make Available Any Records As May Be Required To Enable The Co To Assess The Contractor s Compliance With The Limitations On Subcontracting Or Percentage Of Work Performance Requirement Submission Of Quote Far 52 212 1 Instructions To Offerors Commercial Items The Offeror Shall Submit Their Quote On Company Letterhead And Shall Include Unit Price Overall Total Price Name Address And Telephone Number Of The Offeror Firm s Duns And Orca Document In Sam At Www Sam Gov Complete Copy Of 52 212 3 Offerors Representations And Certifications Commercial Items And Orca Document The Offeror Shall Provide Sufficient Evidence That They Possess Adequate Resources Capability Experience Responsibility And Integrity To Meet The Technical Capabilities To Comply With The Requirements Of The Resulting Contract All Quotes Received Without This Documentation Will Not Be Considered Offerors Are Encouraged To Monitor The Federal Business Opportunities Website With Respect To This Solicitation Because Any Amendments To This Solicitation Will Be Posted On The Website Www Fbo Gov There Will Be No Automated Email Notification Of Amendments Quotes Must Be Received No Later Than Monday December 28 2021 10 00 Am Cst Email Your Quote To Danised Burt Va Gov The Subject Line Must Specify 36C25721q0227 There Will Be No Automated Email Notification Of Receipt Of Quotes All Quotes Received Without Requested Documentation Will Not Be Considered Evaluation And Award Factors The Successful Offer Will Be Rated As Acceptable Or Unacceptable In The Non Price Factors Offer With An Acceptable Rating In The Non Price And Price Factor S Will Then Be Evaluated On Price Best Competitive Pricing Will Be Determined By Comparing Price To The Discernible Value Identified In The Non Price Factors And Then The Igce Registered In Sam Certified In Vip Price Description Specifications Work Statement Eye Lane Systems Surgical Service Vanthcs Contracting Officers Technical Representative Cotr Vanthcs Will Appoint One 1 Cotr For This Contract When Service Is Requested The Contractor Will Always Contact The Cor Eric Wikoff At 214 857 1806 Scheduling Arrangements Except By Special Alternative Arrangement Scheduled Delivery Will Be Provided Only During Contractor S Normal Working Hour S Local Site Time Upon Acceptance Of This Contract The Contractor Shall Immediately Contact The Cor Eric Wikoff At 214 857 1806 To Schedule Mutually Agreeable Delivery Times Scope Of Work Delivery And Set Up Of The Eye Lane Systems For Surgical Service 4500 South Lancaster Road Dallas Texas 75216 Delivery Activities Shall Consist Of The Following Set Up All Preparation Necessarily Required To Ready The Eye Lane Systems For Operation Set Up And Training Post Installation Inspection Cor Will Verify That Required Specifications Are Met And Testing Will Be Performed As Necessary To Meet Va And Vendor Requirements Upon Receiving A Maintenance And Repair Call From Vanthcs The Contractor Shall Make A Return Telephone Call For Within 2 Hours The Contractor Will Restore The Equipment To Full Performance Within Forty Eight 48 Hours Of The Original Call The Contractor Shall Notify The Cotr Of The Existence Or Development Of Any Defects In The Equipment Covered Under This Contract Which The Contractor Considers He She Is Not Responsible For Under The Terms Of The Contract Such As Operator Misuse Training And Support And Preventative Maintenance And Educational Courses To Be Provided On Site As Indicated The Vendor Will Provide All Resources Required To Ensure A Smooth Transition In Accordance With The Contract Requirements Description Of Eye Lane Systems Provided Equipment Equipment Features Reliance Model 7000 Procedure Chair Memory Positioning Switch Power Base And Top Foot Control Dual Controls For Base And Top Rotation Locks Single Lock Adjustable Headrest Safety Switch 600Lbs Capacity Armrest With Locks Removable Cushions Ergonomic Reliance Model 7900Ic Ophthalmic Instrument Stand Instrument Wells Wheelchair Access Eclipse Room Light Control Haag Streit Bm 900 Slit Lamp Microscope 10X And 16X Magnifications B900 Led Illumination Cross Slide Adjustable Pd And Optical Correction Technician Friendly Reichert Ultramatic Rx Master Illuminated Phoroptor Sphere 19 00 To 16 75 Cylinder Power 0 To 6 00D Cylinder Axis 360 Cross Cylinder 0 25 Prism 0 To 20 P D 48Mm To 75Mm Vertex Distance 13 75Mm Reading Distance 5 To 28 Auxiliary Dial 10 Lenses Plus 2 Open Apertures Reichert Trial Lens Set Full View Lens Polished Metal Rims Robust Materials Carrying Case Topcon Ait 16 Electric Instrument Table Height Adjustable Ergonomic Casters Supports 110Lbs Reichert Tonopen Avia Tonometer Reichert Lenschek Pro Lensometer Welch Allyn Coaxial Ophthalmoscope Welch Allyn Hpx Streak Retinoscope Welch Allyn Finoff Transilluminator Welch Allyn Rechargeable Power Handles Heine Omega 500 Unplugged Indirect Ophthalmoscope Reichert 7Cr Auto Tonometer Reliance 940 Chair Glides Reliance Stools 4246 Stool With Backrest 4240 Stool With No Backrest 5340 Stool With No Backrest 5346 Stool With Backrest Reliance Model 710 Procedure Chair No 10 Stationary Pillow Round Base Memory Programming Dual Rotation Locks Swivel 330 Ability Footrest Padded Armrest Detached Footswitch Recline Chair 180 Ability Articulating Top Backlit Membrane Switches Removable Cushions For Easy Cleaning Kowa L 17 Handheld Continuous Mag Portable Slit Dgh Pachmate 2 Handheld Pachymeter Exclusions Unless Otherwise Quoted Modifications Or Corrections To The Work Scope Dictated By Concealed Conditions Encountered In The Performance Of The Work And Not Indicated By The Drawings Or Specifications Modification Or Corrections To Installation Room Or Supplied Power Personnel Clearances And Privacy Considerations The Contractor Will Ensure That Their Personnel And Subcontractor Personnel Meet The Privacy Standards As Set Forth By Hipaa Health Insurance Portability And Accountability Act Of 1996 With Respect Personal And Confidential Information That They May Come Upon While Servicing Medical Equipment A Contractors And Any Subcontractors Must Adhere To The Provisions Of Public Law 104 191 Health Insurance Portability And Accountability Act Hipaa Of 1996 This Includes Both The Privacy And Security Rules Published By The Department Of Health And Human Services Hhs B As Required By Hipaa Hhs Has Promulgated Rules Governing The Use And Disclosure Of Protected Health Information By Covered Entities Veterans Health Administration Vha In Accordance With Hipaa The Contractor May Be Required To Enter Into A Business Associate Agreement Baa With Vha C Business Associates Must Follow Vha Privacy Policies And Practices When Applicable All Contractors And Business Associates Must Receive Privacy Training Annually D For Contractors And Business Associates Who Do Not Have Access To Vha Computer Systems This Requirement Is Met By Completing Vha National Privacy Policy Training Other Vha Approved Privacy Training Or Contractor Furnished Training That Meets The Requirements Of The Hhs Standards For Privacy Of Individually Identifiable Health Information As Determined By Vha E For Contractors And Business Associates Who Are Granted Access To Vha Computer Systems This Requirement Is Met By Completing Vha National Privacy Policy Training Or Other Vha Approved Privacy Training Proof Of Training Is Required Upon Request Patient Health Information Phi And Individually Identifiable Information Iii This System Does Not Contain Patient Health Information Phi And Individually Identifiable Information Iii No Va Data Will Leave The Va Facility If A Hard Drive Or Any Other Electronic Storage Device Needs To Be Replaced The Device Will Be Given To The Iso After Destruction Of The Data By Degaussing The Device May Be Returned To The Vendor For Inventory Control If So Requested The Repair Of This System Will Be Supervised By A Va Employee In Biomed To Assure Data Does Not Leave The Facility The Cotr Is Responsible To Assure That No Va Data Leaves The Facility And An Employee Supervises Repair No Security Amp Privacy Training Is Needed By The Vendor Because The Repair Will Be Supervised No Other Security Statement Is Needed Documentation Contractor Will Provide The Cotr With Individual Written Reports Which Describe The Maintenance And Repair Service Performed On The Equipment Under Warranty In Sufficient Detail So As To Be Acceptable By Field Inspectors Of The Joint Commission And Other Inspecting Bodies This Shall Include A List Of All Parts Replaced All Service Performed As Well As A Statement That The Equipment Is Operating Per Manufacturer S Specifications After Repair The Service Report Will Be Signed By The Contractor S Service Technician And By Designated Vanthcs Personnel Prior To Award Bidder Must Have A Facility To Include Personnel Test Equipment Parts Inventory Training Certificates Licenses And Technical Documentation Available For Inspection By Va Medical Center Personnel And Be Able To Show Written Evidence To Technical Qualifications Of Personnel Test Equipment And Calibration Documentation Licenses And Availability Of Parts Parts Availability Must Be Written Documentation From Either The Equipment Manufacturer Or Authorized Parts Supplier In Either Case Bidder Must Be Able To Show The Availability Of Parts To Him Her Within 24 Hours After Initial Call For Contracts For Maintenance And Repair Services Form Other Than The Original Manufacturer Or A Designated Representative The Contractor Will Be Fully Responsible For Obtaining All Technical Documentation Necessary To Fulfill Contractual Obligations The Contractor Warrants That The Services To Be Performed Under This Contract Will Be Performed In A Good Workmanship Manner And Shall Conform To The Standards Of The Industry This Warranty Is Given Expressly And In Place Of All Other Warranties Expressed Or Implied Statutory Or Otherwise And Is The Only Warranty Given By The Contractor Warranty Items That Expire During The Contract Period Will Be Added To The Contract As Appropriate Negligance Clause When Services And Parts Are Required As A Result Of Accident Abuse Misuse Or Negligence By Other Than The Contractor Or His Representative And Are Not Included As A Part Of Pm Inspection Or Service Calls Such Needs Will Be Reported To The Contracting Officer S Representative Along With Estimates Of Charges The Contracting Officer And Representative Will Evaluate These Needs And Authorize Appropriate Action The Parts Will Be Installed Under The Terms Of The Contact And Each Invoice Is To Include A Legible Itemized List Of Labor Charges And Parts Costs The Government Will Incur No Charges For Service And Parts Including Glassware Due To Accident Abuse Misuse Or Negligence By The Contractor Or His Representative Records Management All Records Administrative And Program Specific Created During The Period Of The Contract Belong To Va North Texas Health Care System Vanthcs And Must Be Returned To Vanthcs At The End Of The Contract Or Destroyed In Accordance To The Vha Record Control Schedule Rcs 10 1 Nara Rm Language Clause To Be Included In Contracts 1 Contractor Shall Comply With All Applicable Records Management Laws And Regulations As Well As National Archives And Records Administration Nara Records Policies Including But Not Limited To The Federal Records Act 44 U S C Chs 21 29 31 33 Nara Regulations At 36 Cfr Chapter Xii Subchapter B And Those Policies Associated With The Safeguarding Of Records Covered By The Privacy Act Of 1974 5 U S C 552A These Policies Include The Preservation Of All Records Regardless Of Form Or Characteristics Mode Of Transmission Or State Of Completion 2 In Accordance With 36 Cfr 1222 32 All Data Created For Government Use And Delivered To Or Falling Under The Legal Control Of The Government Are Federal Records Subject To The Provisions Of 44 U S C Chapters 21 29 31 And 33 The Freedom Of Information Act Foia 5 U S C 552 As Amended And The Privacy Act Of 1974 5 U S C 552A As Amended And Must Be Managed And Scheduled For Disposition Only As Permitted By Statute Or Regulation 3 In Accordance With 36 Cfr 1222 32 Contractor Shall Maintain All Records Created For Government Use Or Created In The Course Of Performing The Contract And Or Delivered To Or Under The Legal Control Of The Government And Must Be Managed In Accordance With Federal Law Electronic Records And Associated Metadata Must Be Accompanied By Sufficient Technical Documentation To Permit Understanding And Use Of The Records And Data 4 Va North Texas Health Care System And Its Contractors Are Responsible For Preventing The Alienation Or Unauthorized Destruction Of Records Including All Forms Of Mutilation Records May Not Be Removed From The Legal Custody Of Va North Texas Health Care System Or Destroyed Except For In Accordance With The Provisions Of The Agency Records Schedules And With The Written Concurrence Of The Head Of The Contracting Activity Willful And Unlawful Destruction Damage Or Alienation Of Federal Records Is Subject To The Fines And Penalties Imposed By 18 U S C 2701 In The Event Of Any Unlawful Or Accidental Removal Defacing Alteration Or Destruction Of Records Contractor Must Report To Va North Texas Health Care System The Agency Must Report Promptly To Nara In Accordance With 36 Cfr 1230 5 The Contractor Shall Immediately Notify The Appropriate Contracting Officer Upon Discovery Of Any Inadvertent Or Unauthorized Disclosures Of Information Data Documentary Materials Records Or Equipment Disclosure Of Non Public Information Is Limited To Authorized Personnel With A Need To Know As Described In The Contract Vehicle The Contractor Shall Ensure That The Appropriate Personnel Administrative Technical And Physical Safeguards Are Established To Ensure The Security And Confidentiality Of This Information Data Documentary Material Records And Or Equipment Is Properly Protected The Contractor Shall Not Remove Material From Government Facilities Or Systems Or Facilities Or Systems Operated Or Maintained On The Government S Behalf Without The Express Written Permission Of The Head Of The Contracting Activity When Information Data Documentary Material Records And Or Equipment Is No Longer Required It Shall Be Returned To Va North Texas Health Care System Control Or The Contractor Must Hold It Until Otherwise Directed Items Returned To The Government Shall Be Hand Carried Mailed Emailed Or Securely Electronically Transmitted To The Contracting Officer Or Address Prescribed In The Contract Vehicle Destruction Of Records Is Expressly Prohibited Unless In Accordance With Paragraph 4 6 The Contractor Is Required To Obtain The Contracting Officer s Approval Prior To Engaging In Any Contractual Relationship Sub Contractor In Support Of This Contract Requiring The Disclosure Of Information Documentary Material And Or Records Generated Under Or Relating To Contracts The Contractor And Any Sub Contractor Is Required To Abide By Government And Va North Texas Health Care System Guidance For Protecting Sensitive Proprietary Information Classified And Controlled Unclassified Information 7 The Contractor Shall Only Use Government It Equipment For Purposes Specifically Tied To Or Authorized By The Contract And In Accordance With Va North Texas Health Care System Policy 8 The Contractor Shall Not Create Or Maintain Any Records Containing Any Non Public Va North Texas Health Care System Information That Are Not Specifically Tied To Or Authorized By The Contract 9 The Contractor Shall Not Retain Use Sell Or Disseminate Copies Of Any Deliverable That Contains Information Covered By The Privacy Act Of 1974 Or That Which Is Generally Protected From Public Disclosure By An Exemption To The Freedom Of Information Act 10 The Va North Texas Health Care System Owns The Rights To All Data And Records Produced As Part Of This Contract All Deliverables Under The Contract Are The Property Of The U S Government For Which Va North Texas Health Care System Shall Have Unlimited Rights To Use Dispose Of Or Disclose Such Data Contained Therein As It Determines To Be In The Public Interest Any Contractor Rights In The Data Or Deliverables Must Be Identified As Required By Far 52 227 11 Through Far 52 227 20 11 Training All Contractor Employees Assigned To This Contract Who Create Work With Or Otherwise Handle Records Are Required To Take Vha Provided Records Management Training Talent Management System Tms Item 10176 Privacy And Information Security Rules Of Behavior The Contractor Is Responsible For Confirming Training Has Been Completed According To Agency Policies Including Initial Training And Any Annual Or Refresher Training Information Technology Security Requirements Section As Prescribed In 839 201 Insert The Following Clause The Contractor Their Personnel And Their Subcontractors Shall Be Subject To The Federal Laws Regulations Standards And Va Directives And Handbooks Regarding Information And Information System Security As Delineated In This Contract 1 General Contractors Contractor Personnel Subcontractors And Subcontractor Personnel Shall Be Subject To The Same Federal Laws Regulations Standards And Va Directives And Handbooks As Va And Va Personnel Regarding Information And Information System Security 2 Access To Va Information And Va Information Systems A A Contractor Subcontractor Shall Request Logical Technical Or Physical Access To Va Information And Va Information Systems For Their Employees Subcontractors And Affiliates Only To The Extent Necessary To Perform The Services Specified In The Contract Agreement Or Task Order B All Contractors Subcontractors And Third Party Servicers And Associates Working With Va Information Are Subject To The Same Investigative Requirements As Those Of Va Appointees Or Employees Who Have Access To The Same Types Of Information The Level And Process Of Background Security Investigations For Contractors Must Be In Accordance With Va Directive And Handbook 0710 Personnel Suitability And Security Program The Office For Operations Security And Preparedness Is Responsible For These Policies And Procedures C Contract Personnel Who Require Access To National Security Programs Must Have A Valid Security Clearance National Industrial Security Program Nisp Was Established By Executive Order 12829 To Ensure That Cleared U S Defense Industry Contract Personnel Safeguard The Classified Information In Their Possession While Performing Work On Contracts Programs Bids Or Research And Development Efforts The Department Of Veterans Affairs Does Not Have A Memorandum Of Agreement With Defense Security Service Dss Verification Of A Security Clearance Must Be Processed Through The Special Security Officer Located In The Planning And National Security Service Within The Office Of Operations Security And Preparedness D Custom Software Development And Outsourced Operations Must Be Located In The U S To The Maximum Extent Practical If Such Services Are Proposed To Be Performed Abroad And Are Not Disallowed By Other Va Policy Or Mandates The Contractor Subcontractor Must State Where All Non U S Services Are Provided And Detail A Security Plan Deemed To Be Acceptable By Va Specifically To Address Mitigation Of The Resulting Problems Of Communication Control Data Protection And So Forth Location Within The U S May Be An Evaluation Factor E The Contractor Or Subcontractor Must Notify The Contracting Officer Immediately When An Employee Working On A Va System Or With Access To Va Information Is Reassigned Or Leaves The Contractor Or Subcontractor S Employ The Contracting Officer Must Also Be Notified Immediately By The Contractor Or Subcontractor Prior To An Unfriendly Termination 3 Va Information Custodial Language A Information Made Available To The Contractor Or Subcontractor By Va For The Performance Or Administration Of This Contract Or Information Developed By The Contractor Subcontractor In Performance Or Administration Of The Contract Shall Be Used Only For Those Purposes And Shall Not Be Used In Any Other Way Without The Prior Written Agreement Of The Va This Clause Expressly Limits The Contractor Subcontractor s Rights To Use Data As Described In Rights In Data General Far 52 227 14 D 1 B Va Information Should Not Be Co Mingled If Possible With Any Other Data On The Contractors Subcontractor S Information Systems Or Media Storage Systems In Order To Ensure Va Requirements Related To Data Protection And Media Sanitization Can Be Met If Co Mingling Must Be Allowed To Meet The Requirements Of The Business Need The Contractor Must Ensure That Va S Information Is Returned To The Va Or Destroyed In Accordance With Va S Sanitization Requirements Va Reserves The Right To Conduct On Site Inspections Of Contractor And Subcontractor It Resources To Ensure Data Security Controls Separation Of Data And Job Duties And Destruction Media Sanitization Procedures Are In Compliance With Va Directive Requirements C Prior To Termination Or Completion Of This Contract Contractor Subcontractor Must Not Destroy Information Received From Va Or Gathered Created By The Contractor In The Course Of Performing This Contract Without Prior Written Approval By The Va Any Data Destruction Done On Behalf Of Va By A Contractor Subcontractor Must Be Done In Accordance With National Archives And Records Administration Nara Requirements As Outlined In Va Directive 6300 Records And Information Management And Its Handbook 6300 1 Records Management Procedures Applicable Va Records Control Schedules And Va Handbook 6500 1 Electronic Media Sanitization Self Certification By The Contractor That The Data Destruction Requirements Above Have Been Met Must Be Sent To The Va Contracting Officer Within 30 Days Of Termination Of The Contract D The Contractor Subcontractor Must Receive Gather Store Back Up Maintain Use Disclose And Dispose Of Va Information Only In Compliance With The Terms Of The Contract And Applicable Federal And Va Information Confidentiality And Security Laws Regulations And Policies If Federal Or Va Information Confidentiality And Security Laws Regulations And Policies Become Applicable To The Va Information Or Information Systems After Execution Of The Contract Or If Nist Issues Or Updates Applicable Fips Or Special Publications Sp After Execution Of This Contract The Parties Agree To Negotiate In Good Faith To Implement The Information Confidentiality And Security Laws Regulations And Policies In This Contract E The Contractor Subcontractor Shall Not Make Copies Of Va Information Except As Authorized And Necessary To Perform The Terms Of The Agreement Or To Preserve Electronic Information Stored On Contractor Subcontractor Electronic Storage Media For Restoration In Case Any Electronic Equipment Or Data Used By The Contractor Subcontractor Needs To Be Restored To An Operating State If Copies Are Made For Restoration Purposes After The Restoration Is Complete The Copies Must Be Appropriately Destroyed F If Va Determines That The Contractor Has Violated Any Of The Information Confidentiality Privacy And Security Provisions Of The Contract It Shall Be Sufficient Grounds For Va To Withhold Payment To The Contractor Or Third Party Or Terminate The Contract For Default Or Terminate For Cause Under Federal Acquisition Regulation Far Part 12 G If A Vha Contract Is Terminated For Cause The Associated Baa Must Also Be Terminated And Appropriate Actions Taken In Accordance With Vha Handbook 1600 01 Business Associate Agreements Absent An Agreement To Use Or Disclose Protected Health Information There Is No Business Associate Relationship H The Contractor Subcontractor Must Store Transport Or Transmit Va Sensitive Information In An Encrypted Form Using Va Approved Encryption Tools That Are At A Minimum Fips 140 2 Validated I The Contractor Subcontractor S Firewall And Web Services Security Controls If Applicable Shall Meet Or Exceed Va S Minimum Requirements Va Configuration Guidelines Are Available Upon Request J Except For Uses And Disclosures Of Va Information Authorized By This Contract For Performance Of The Contract The Contractor Subcontractor May Use And Disclose Va Information Only In Two Other Situations I In Response To A Qualifying Order Of A Court Of Competent Jurisdiction Or Ii With Va S Prior Written Approval The Contractor Subcontractor Must Refer All Requests For Demands For Production Of Or Inquiries About Va Information And Information Systems To The Va Contracting Officer For Response K Notwithstanding The Provision Above The Contractor Subcontractor Shall Not Release Va Records Protected By Title 38 U S C 5705 Confidentiality Of Medical Quality Assurance Records And Or Title 38 U S C 7332 Confidentiality Of Certain Health Records Pertaining To Drug Addiction Sickle Cell Anemia Alcoholism Or Alcohol Abuse Or Infection With Human Immunodeficiency Virus If The Contractor Subcontractor Is In Receipt Of A Court Order Or Other Requests For The Above Mentioned Information That Contractor Subcontractor Shall Immediately Refer Such Court Orders Or Other Requests To The Va Contracting Officer For Response L For Service That Involves The Storage Generating Transmitting Or Exchanging Of Va Sensitive Information But Does Not Require C Amp A Or An Mou Isa For System Interconnection The Contractor Subcontractor Must Complete A Contractor Security Control Assessment Csca On A Yearly Basis And Provide It To The Cotr General Rules Of Behavior A Rules Of Behavior Are Part Of A Comprehensive Program To Provide Complete Information Security These Rules Establish Standards Of Behavior In Recognition Of The Fact That Knowledgeable Users Are The Foundation Of A Successful Security Program Users Must Understand That Taking Personal Responsibility For The Security Of Their Computer And The Information It Contains Is An Essential Part Of Their Job B The Following Rules Apply To All Va Contractors I Agree To 1 Follow Established Procedures For Requesting Accessing And Closing User Accounts And Access I Will Not Request Or Obtain Access Beyond What Is Normally Granted To Users Or By What Is Outlined In The Contract 2 Use Only Systems Software Databases And Data Which I Am Authorized To Use Including Any Copyright Restrictions 3 I Will Not Use Other Equipment Oe Non Contractor Owned For The Storage Transfer Or Processing Of Va Sensitive Information Without A Va Cio Approved Waiver Unless It Has Been Reviewed And Approved By Local Management And Is Included In The Language Of The Contract If Authorized To Use Oe It Equipment I Must Ensure That The System Meets All Applicable 6500 Handbook Requirements For Oe 4 Not Use My Position Of Trust And Access Rights To Exploit System Controls Or Access Information For Any Reason Other Than In The Performance Of The Contract 5 Not Attempt To Override Or Disable Security Technical Or Management Controls Unless Expressly Permitted To Do So As An Explicit Requirement Under The Contract Or At The Direction Of The Cotr Or Iso If I Am Allowed Or Required To Have A Local Administrator Account On A Government Owned Computer That Local Administrative Account Does Not Confer Me Unrestricted Access Or Use Nor The Authority To Bypass Security Or Other Controls Except As Expressly Permitted By The Va Cio Or Cio s Designee 6 Contractors Use Of Systems Information Or Sites Is Strictly Limited To Fulfill The Terms Of The Contract I Understand No Personal Use Is Authorized I Will Only Use Other Federal Government Information Systems As Expressly Authorized By The Terms Of Those Systems I Accept That The Restrictions Under Ethics Regulations And Criminal Law Still Apply 7 Grant Access To Systems And Information Only To Those Who Have An Official Need To Know 8 Protect Passwords From Access By Other Individuals 9 Create And Change Passwords In Accordance With Va Handbook 6500 On Systems And Any Devices Protecting Va Information As Well As The Rules Of Behavior And Security Settings For The Particular System In Question 10 Protect Information And Systems From Unauthorized Disclosure Use Modification Or Destruction I Will Only Use Encryption That Is Fips 140 2 Validated To Safeguard Va Sensitive Information Both Safeguarding Va Sensitive Information In Storage And In Transit Regarding My Access To And Use Of Any Information Assets Or Resources Associated With My Performance Of Services Under The Contract Terms With The Va 11 Follow Va Handbook 6500 1 Electronic Media Sanitization To Protect Va Information I Will Contact The Cotr For Policies And Guidance On Complying With This Requirement And Will Follow The Cotr s Orders 12 Ensure That The Cotr Has Previously Approved Va Information For Public Dissemination Including E Mail Communications Outside Of The Va As Appropriate I Will Not Make Any Unauthorized Disclosure Of Any Va Sensitive Information Through The Use Of Any Means Of Communication Including But Not Limited To E Mail Instant Messaging Online Chat And Web Bulletin Boards Or Logs 13 Not Host Set Up Administer Or Run An Internet Server Related To My Access To And Use Of Any Information Assets Or Resources Associated With My Performance Of Services Under The Contract Terms With The Va Unless Explicitly Authorized Under The Contract Or In Writing By The Cotr 14 Protect Government Property From Theft Destruction Or Misuse I Will Follow Va Directives And Handbooks On Handling Federal Government It Equipment Information And Systems I Will Not Take Va Sensitive Information From The Workplace Without Authorization From The Cotr 15 Only Use Anti Virus Software Antispyware And Firewall Intrusion Detection Software Authorized By Va I Will Contact The Cotr For Policies And Guidance On Complying With This Requirement And Will Follow The Cotr s Orders Regarding My Access To And Use Of Any Information Assets Or Resources Associated With My Performance Of Services Under The Contract Terms With Va 16 Not Disable Or Degrade The Standard Anti Virus Software Antispyware And Or Firewall Intrusion Detection Software On The Computer I Use To Access And Use Information Assets Or Resources Associated With My Performance Of Services Under The Contract Terms With Va I Will Report Anti Virus Antispyware Firewall Or Intrusion Detection Software Errors Or Significant Alert Messages To The Cotr 17 Understand That Restoration Of Service Of Any Va System Is A Concern Of All Users Of The System 18 Complete Required Information Security And Privacy Training And Complete Required Training For The Particular Systems To Which I Require Access Privacy Contractors And Any Subcontractors Must Adhere To The Provisions Of Public Law 104 191 Health Insurance Portability And Accountability Act Hipaa Of 1996 This Includes Both The Privacy And Security Rules Published By The Department Of Health And Human Services Hhs As Required By Hipaa Hhs Has Promulgated Rules Governing The Use And Disclosure Of Protected Health Information By Covered Entities Veterans Health Administration Vha In Accordance With Hipaa The Contractor May Be Required To Enter Into A Business Associate Agreement Baa With Vha Business Associates Must Follow Vha Privacy Policies And Practices When Applicable All Contractors And Business Associates Must Receive Privacy Training Annually For Contractors And Business Associates Who Do Not Have Access To Vha Computer Systems This Requirement Is Met By Completing Vha National Privacy Policy Training Other Vha Approved Privacy Training Or Contractor Furnished Training That Meets The Requirements Of The Hhs Standards For Privacy Of Individually Identifiable Health Information As Determined By Vha For Contractors And Business Associates Who Are Granted Access To Vha Computer Systems This Requirement Is Met By Completing Vha National Privacy Policy Training Or Other Vha Approved Privacy Training Proof Of Training Is Required Upon Request End Of Contract Contractor Guarantees That All Equipment Covered In This Contract Shall Meet Or Exceed Manufacturer S Performance Specifications At The Contract Expiration Date Schedule 0001 Ea 6 00 Topcon Ait 16 Ele Ctrical Instrument 0002 Ea 11 00 Reichert Rx Illuminated Phoropter 0003 Ea 11 00 Haag Streit At 900 Tonometer For Bq 0004 Ea 11 00 Haag Streit Bm900 Slit Lamp 0005 Ea 11 00 Reliance 7900Ic Instrument Stand W 0006 Ea 11 00 Reliance Eclipse Option For 7900Ic 0007 Ea 11 00 Reliance 7000 Procedure Chair W No 0008 Ea 14 00 Reichert Tonopen Avia Tonometer 0009 Ea 5 00 Reichert Lens Check Pro Lensometer 0010 Ea 11 00 Welch Allyn Direct Ophthalmoscope 0011 Ea 11 00 Welch Allyn Hpx Streak Retinoscope 0012 Ea 11 00 Welch Allyn Transilluminator 0013 Ea 33 00 Welch Allyn Well Charge Handle 0014 Ea 11 00 Heine Omega 500 Led W Hc50l Amp En50 0015 Ea 1 00 Reliance Model 710 Procedure Chair 0016 Ea 8 00 Reliance Pneumatic Stool W Backres 0017 Ea 14 00 Reliance Pneumatic Stool W O Backre 0018 Ea 8 00 Reliance Model 940 Chair Glide 0019 Ea 16 00 Reliance Model 4246 Stoll W Backre 0020 Ea 5 00 Marco M3 Autorefracto Keratometer W 0021 Ea 1 00 Reliance Model 5346 Stool W Backre 0022 Ea 1 00 Reliance Model 5340 Stool Color B 0023 Ea 1 00 Kowa L 17 Handheld Continuous Mag P 0024 Ea 2 00 Dgh Pachmate 2 Handheld Pachymeter
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