S207 Bed Bug Treatment Services

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Page 1 Of 1 Requisition No 2 Contract No 3 Award Effective Date 4 Order No 5 Solicitation Number 6 Solicitation Issue Date A Name B Telephone No No Collect Calls 8 Offer Due Date Local Time 9 Issued By Code 10 This Acquisition Is Unrestricted Or Set Aside For Small Business Hubzone Small Business Service Disabled Veteran Owned Small Business Women Owned Small Business Wosb Eligible Under The Women Owned Small Business Program Edwosb 8 A Naics Size Standard 11 Delivery For Fob Destina Tion Unless Block Is Marked See Schedule 12 Discount Terms 13A This Contract Is A Rated Order Under Dpas 15 Cfr 700 13B Rating 14 Method Of Solicitation Rfq Ifb Rfp 15 Deliver To Code 16 Administered By Code 17A Contractor Offeror Code Facility Code 18A Payment Will Be Made By Code Telephone No Duns Duns 4 Phone Fax 17B Check If Remittance Is Different And Put Such Address In Offer 18B Submit Invoices To Address Shown In Block 18A Unless Block Below Is Checked See Addendum 19 20 21 22 23 24 Item No Schedule Of Supplies Services Quantity Unit Unit Price Amount Use Reverse And Or Attach Additional Sheets As Necessary 25 Accounting And Appropriation Data 26 Total Award Amount For Govt Use Only 27A Solicitation Incorporates By Reference Far 52 212 1 52 212 4 Far 52 212 3 And 52 212 5 Are Attached Addenda Are Are Not Attached 27B Contract Purchase Order Incorporates By Reference Far 52 212 4 Far 52 212 5 Is Attached Addenda Are Are Not Attached 28 Contractor Is Required To Sign This Document And Return 29 Award Of Contract Ref Offer Copies To Issuing Office Contractor Agrees To Furnish And Dated Your Offer On Solicitation Deliver All Items Set Forth Or Otherwise Identified Above And On Any Block 5 Including Any Additions Or Changes Which Are Additional Sheets Subject To The Terms And Conditions Specified Set Forth Herein Is Accepted As To Items 30A Signature Of Offeror Contractor 31A United States Of America Signature Of Contracting Officer 30B Name And Title Of Signer Type Or Print 30C Date Signed 31B Name Of Contracting Officer Type Or Print 31C Date Signed Authorized For Local Reproduction Rev 2 2012 Previous Edition Is Not Usable Prescribed By Gsa Far 48 Cfr 53 212 7 For Solicitation Information Call Standard Form 1449 Offeror To Complete Blocks 12 17 23 24 Amp 30 Solicitation Contract Order For Commercial Items 36C25020q0812 Gary D Small 216 447 8300 49505 07 03 2020 17 00 36C250 Department Of Veterans Affairs Network Contracting Office Nco 10 6150 Oak Tree Blvd Suite 300 Independence Oh 44131 X 561710 12 Million N A X 36C541 Department Of Veterans Affairs Louis Stokes Cleveland Va Medical Center 10701 East Blvd Cleveland Oh 44106 36C250 Department Of Veterans Affairs Network Contracting Office Nco 10 6150 Oak Tree Blvd Suite 300 Independence Oh 44131 To Be Determined 36C250 Department Of Veterans Affairs Financial Services Center Invoices To Be Submitted Electronically Www Ob10 Com Us En Veterans Affairs E Invoice Setup Info Phone 877 489 6135 Tx 78714 9971 See Continuation Page See Schedule And Statement Of Work For Additional Information The Louis Stokes Cleveland Va Medical Contract For Bed Bug Treatment Services For Wade Park And Associated Healthcare Treatment Facilities Base Year 12 Months From Date Of Award Option Year 1 12 Months From Date Of Exercising Option Year 2 12 Months From Date Of Exercising Option Year 3 12 Months From Date Of Exercising Option Year 4 12 Months From Date Of Exercising See Continuation Page X X Gary D Small Contracting Officer 36C25020q0812 Page 1 Of Page 2 Of 4 Page 1 Of Table Of Contents Section A 1 A 1 Sf 1449 Solicitation Contract Order For Commercial Items 1 Section B Continuation Of Sf 1449 Blocks 3 B 1 Contract Administration Data 3 B 2 Combined Synopsis Solicitation 4 B 3 Statement Or Work 36C25020q0812 Page 1 Of Page 4 Of 4 Page 1 Of Section B Continuation Of Sf 1449 Blocks B 1 Contract Administration Data 1 Contract Administration All Contract Administration Matters Will Be Handled By The Following Individuals A Contractor To Be Determined B Government Contracting Officer 36C250 Department Of Veterans Affairs Network Contracting Office Nco 10 6150 Oak Tree Blvd Suite 300 Independence Oh 44131 2 Contractor Remittance Address All Payments By The Government To The Contractor Will Be Made In Accordance With 52 232 33 Payment By Electronic Funds Transfer System For Award Management Or 52 232 36 Payment By Third Party 3 Invoices Invoices Shall Be Submitted In Arrears A Quarterly B Semi Annually C Other X In Arrears 4 Government Invoice Address All Invoices From The Contractor Shall Be Submitted Electronically In Accordance With Vaar Clause 852 232 72 Electronic Submission Of Payment Requests Department Of Veterans Affairs Financial Services Center Invoices To Be Submitted Electronically Www Ob10 Com Us En Veterans Affairs E Invoice Setup Info Phone 877 489 6135 Tx 78714 9971 Acknowledgment Of Amendments The Offeror Acknowledges Receipt Of Amendments To The Solicitation Numbered And Dated As Follows Amendment No Date B 2 Price Cost Schedule Delivery Schdule This Is A Solicitation For Bed And Bug Treatment Services For The Louis Stokes Cleveland Va Medical Center And Satellite Locations Due To Its Special Nature All Potential Vendors Are Encouraged To Visit The Medical Center And All Other Sites Prior To Submitting Their Proposals To Ensure Proper Bidding Proposals All Questions And Answers Provided To One Vendor Will Be Shared With All Other Vendors To Ensure Fairness Of The Process For All This Procurement Will Be Awarded Based On Best Value To The Government This Is A Combined Synopsis Solicitation For Commercial Items Prepared In Accordance With The Format In Far Subpart 12 And 13 As Supplemented With Additional Information Included In This Notice This Notice Constitutes The Only Solicitation Quotations Are Being Requested And A Written Solicitation Will Not Be Issued The Solicitation Number Is 36C25020q0812 And Is Issued As A Request For Quote Rfq This Solicitation Document And Incorporates Provisions And Clauses Are Those In Effect Through Federal Acquisition Circular Fac 2005 95 This Procurement Is Set Aside For Service Disabled Veteran Owned Small Business And Only Qualified Offerors May Submit Bids This Requirement Will Be Awarded On All Or None Basis The Applicable North American Industry Classification System Code Naics Is 561710 Exterminating And Pest Control Business Size Standard Is 1 250 Employees Offerors Must State Their Business Size When Submitting Their Offer And If The Item Is On Fss Gsa Schedule Awarded To The Offeror Include The Schedule Information On Your Offer This Announcement Constitutes The Only Solicitation A Formal Written Solicitation Will Not Be Issued Paper Copies Of This Solicitation Will Not Be Available This Solicitation Documents And Incorporates Provisions And Clauses In Effect Through Fac 2005 95 It Is The Responsibility Of The Contractor To Be Familiar With The Applicable Clauses And Provisions The Clauses May Be Accessed In Full Text At These Addresses Https Www Acquisition Gov Far The Selected Offeror Shall Comply With The Following Commercial Item Terms And Conditions Which Are Incorporated Herein By Reference Far 52 212 1 Instructions To Offerors Commercial Items Far 52 212 2 Evaluation Commercial Items Lowest Price Technically Acceptable Far 52 212 3 Offeror Representations And Certifications Commercial Items The Selected Offeror Shall Submit A Completed Copy Of The Listed Representations And Certifications Or Confirm That The Annual Representations And Certifications Was Completed Electronically Via The Sam Website Accessed Through Http Www Acquisition Gov Far 52 212 4 Contract Terms And Conditions Commercial Items 52 203 17 52 203 99 And 52 204 4 Far 52 212 5 Contract Terms And Conditions Required To Implement Statutes Or Executive Orders Commercial Items Paragraph A And The Following Clauses In Paragraph B 52 203 6 52 204 10 52 209 6 52 219 6 52 219 8 52 219 14 52 219 27 52 222 3 52 222 19 52 222 21 52 222 26 52 222 35 52 222 36 52 222 37 52 222 40 52 222 50 52 223 18 52 225 1 52 225 13 And 52 232 33 The Full Text Of The Referenced Far Clauses May Be Accessed Electronically At Https Www Acquisition Gov Far Evaluation Will Be Made Using The Procedures Under Far 12 Offers Will Be Evaluate Using The Lowest Price Technically Acceptable Lpta The Following Vaar Clauses Apply 852 203 70 Commercial Advertising 852 211 70 Service Data Manuals 852 219 10 Va Notice Of Total Service Disabled Veteran Owned Small Business Set Aside 852 232 72 Electronic Submission Of Payment Requests 852 246 70 Guarantee At Least Two Year 852 246 71 Inspection The Following Vaar Provisions Apply 852 211 72 Technical Industry Standards B 2 Statement Of Work General The Contractor Shall Provide All Supplies Materials Equipment Labor Supervision Management And Transportation To Perform All Tasks As Identified Below And In The Task And Frequency Schedule All Work Is To Be Performed In Accordance With The Guidelines Established By Federal State And Local Ordinances And With The Contractor S Procedures Manual And Quality Control Manual The Contractor Shall Provide Complete Bed And Bug Treatments For Buildings And On All Grounds As Identified The Following Locations Are In Need Of Bed And Bug Treatment Services Including Wall Cracks Torn Wallpaper Mattress Seams And Drawers Back Of Wall Hangings Chairs And Headboards Service Is Needed On As Needed Basis Includes Regular Business Hours After Work Hours And Weekends At The Following Locations B 2 1 Listing Of Buildings And Or Areas To Be Serviced 1 Wade Park Division Cleveland Va Medical Center 10701 East Boulevard Cleveland Ohio 44106 Hours Of Operation Open 24 Hours 2 Learning Exchange Cleveland Va Medical Center 10701 East Boulevard Cleveland Ohio 44106 3 Veterans Transitional Residence Program 9401 Lorain Avenue Cleveland Oh 44102 4 Akron Multi Specialty Outpatient Clinic 55 West Waterloo Road Akron Ohio 44319 5 Akron Multispecialty Outpatient Clinic Annex 95 West Waterloo Road Akron Ohio 44319 6 Canton Multi Specialty Outpatient Clinic 733 Market Avenue South Canton Ohio 44702 7 East Liverpool Calcutta Multi Specialty Outpatient Clinic Ogilvie Square 15655 State Route 170 Suite A Calcutta Ohio 43920 8 Mccafferty Multi Specialty Outpatient Clinic 4242 Lorain Avenue Cleveland Ohio 44113 9 Lorain Multi Specialty Outpatient Clinic 205 W 20Th Street Lorain Ohio 44052 10 Mansfield Multi Specialty Outpatient Clinic 1025 South Trimble Road Mansfield Ohio 44906 11 New Philadelphia Multi Specialty Outpatient Clinic 1260 Monroe Avenue Suite 1A New Philadelphia Ohio 44663 12 Painesville Multi Specialty Outpatient Clinic 7 West Jackson Street Painesville Ohio 44077 13 Painesville Annex Cboc 54 South State Street Painesville Ohio 44077 14 Ravenna Multi Specialty Outpatient Clinic 6751 North Chestnut Street Ravenna Ohio 44266 15 Warren Multi Specialty Outpatient Clinic 3416 Todd Avenue North West Warren Ohio 44485 16 Sandusky Multi Specialty Outpatient Clinic 3416 Columbus Avenue 4Th Floor Sandusky Ohio 44870 17 Youngstown Multi Specialty Outpatient Clinic 2031 Belmont Avenue Youngstown Ohio 44505 18 Parma Multi Specialty Outpatient Clinic 8787 Brookpark Road Parma Ohio 44129 19 Dialysis Center 7000 Euclid Avenue Cleveland Ohio 44102 20 Cleveland Crrc 7000 Euclid Avenue Cleveland Ohio 44102 21 Outpatient Surgery Center 8900 Superior Avenue Cleveland Ohio 44102 22 Akron Crrc 111 East Voris St Akron Ohio 44311 23 Fisher House One And Two 10521 Lee Ave Cleveland Ohio 44106 B 2 2 Standards All Bed And Bug Treatments Tasks Shall Be Accomplished To Meet The Guidelines Shown In National Pest Control Association S Good Practice Statements Tasks Bed And Bug Treatment Services Required Of The Contractor Are As Follows A Inspection To Determine Bug Presence And Recommend Treatment As Appropriate B Recommendations In Writing For Environmental Sanitation Practices That Restrict Or Eliminate Food Water Or Harborage For Pests C Selection And Use Of The Most Environmentally Sound Pesticide S To Effect Control When Chemical Methods Are Necessary D Evaluation Of Control Measures Through Follow Up Inspections B 2 3 Special Provisions The Following Provisions Should Be Adhered To By The Contractor Personnel In Performing Pesticide Applications Of The Areas Specified Below A Food Handling Areas Treatment Of These Areas Is Limited To Only Time When Food Is Not Being Processed Prepared Or Served The Contractor Or His Her Designee Should Walk At Least Once A Week And If Called For Services In As Needed Bases Inspect And Generate A Written Report To The Environmental Management Services Office After Each Visit B Elevators Contractor Personnel Will Not Enter Facility Elevators Which Are Occupied By Food Service Equipment While Having In Their Possession Pesticides Or Application Equipment C Patient Occupied Areas Contractor Personnel Should Utilize Pesticides With As Low Volatility And As Odor Free As Possible In Order To Avoid Odor Levels Affecting Patients This Item Is Mandatory For Inclusion On All Bed Amp Bug Treatment Services Consists Of All Required Control Methods Except Fumigation Which May Be Required As A Separate Service In A Contract Negotiated By The Local Facility At The Time Of Need D Critical Areas The Contractor Should Submit A List Of Pesticides For Intended Use In Critical Areas For Approval By The Chief Environmental Management Service Prior To Any Application The Planned Use Of Pesticides In These Areas Requires Recognition Of The Attendant Hazards To Occupants Supplies Equipment And Surfaces No Substitution Should Be Made At Any Time Without Prior Approval From The Chief Environmental Management Service The Contractor Or His Her Designee Should Walk Inspect And Generate A Written Report To The Environmental Management Services Office After Each Visit Critical Areas As Determined By Local Medical Facility Should Include Pharmacy Research Facilities Operating Rooms Intensive Care Units Respiratory Care Units Sterile Processing Department E Space Treatment When Required In These Areas The Ulv Method Of Pesticide Application Should Be Utilized With Approved Equipment Capable Of Delivering A Particle Size Range Of 0 5 To 15 Microns B 2 4 Interference To Normal Function Contractor Personnel Are Required To Interrupt Their Work At Any Time So As Not To Interfere With The Normal Functioning Of The Facility Including Utility Services Fire Protection Systems And Passage Of Facility Patients Personnel Equipment And Carts B 2 5 Disposal Of Hazardous Waste The Contractor Will Not Dispose Of Any Excess Pesticide Pesticide Containers Or Any Other Materials Contaminated By Pesticides At Any Location On The Medical Facility Premises Except As Authorized By The Chief Environmental Management Service B 2 6 Storage Of Materials No Insect Pest Control Materials Or Equipment Will Be Stored Or Kept At The Va Medical Center When The Operator Is Not Working Without The Express Approval Of The Chief Environmental Management Service B 2 7 Frequency Schedule The Contractor Will Be Called On As Needed Bases For All Locations Contractor Is Required To Be On Site Of The Cleveland Va Medical Center And All Areas Described Above When Performing Work All Calls Will Be Tracked In A Log Kept In The Ems Office And Also In Soard Maximo Service Oriented Architecture Research And Development The Contractor Shall Perform All Service Calls On Weekdays And Weekends As Needed The Contractor Shall Respond Within 3 Hours Of Receiving Calls From 7 00 A M To 7 00P M The Same Day For The Location Listed In B 2 1 1 Wade Park Division Va Medical Center I E Contractor Shall Service This Location Up Until 10P M If A Call Is Received After 7 00P M The Contractor Shall Provide Services At This Location At 7 00A M The Next Day Locations Listed In B 2 1 2 Through B 2 1 22 Shall Be Serviced Based On Hours Of Operation The Contractor Shall Respond Within 3 Hours Of Receiving Calls If A Call Is Received Within Three Hours Of The Location Closing Time The Contractor Will Perform Services At 8 00A M The Next Business Day Note Due To Unforeseen Circumstances Only Upon Vendor S Request One Additional Hour Will Be Allotted For Service Calls Listed In B 2 1 1 Through B 2 1 22 B 2 8 Hours Of Operation A Normal Business Hours For Locations Listed In B 2 1 2 Through B 2 1 22 Are 8 00 A M To 4 30 P M Monday Through Friday Excluding Federal Holidays B Please Contact The Contract Officer Representative Cor For Closing Times Extended Weekend And Special Hours Of Operations C Some Contract Tasks May Require Work To Be Performed After Normal Business Hours And On The Weekends B 2 9 Call Back Requirement A Routine The Contractor Should Complete All Calls Within 3 Hours After Receipt Of Notification By The Contracting Officer Representative And At No Additional Charge To The Government Should Be Made For All Previously Treated Areas When Inadequate Control As Per Specifications Was Obtained Call Timing Will Be Kept On The Ems Log And Begins Once The Call Has Been Made To The Vendor S Representative Office And Confirmation Has Been Given B Emergency The Contractor Should Within 2 Hours After Receipt Of Notification By The Contracting Officer Or Representative And At No Additional Charge To The Government Perform Service To Correct The Emergent Condition B 2 10 Required Contractor Reporting A Room Bc 590 At The Va Wade Park Division Upon Signing In At The Office A Tentative Itinerary For The Tour Of Duty Should Be Provided Directly To The Chief Or Chief S Representative At The Environmental Management Service Office For Approval B The Contractor Personnel Should Complete And Submit To The Chief Environmental Management Service Or Its Representative The Medical Facility Bed And Bug Treatment Operations Record All Bed And Bug Treatments Services Performed During The Work Tour Should Be Documented In The Ems Log As Completed C The Contractor Is Responsible For Supplying Completing And Submitting All Reports Required Or Requested By Federal State Or Local Ordinances Which Pertain To Any Duties Contained In The Contract D The Contractor Should Be Required To Furnish The Va Prior To Initial Application Of Pesticides The Trade Names If Any And Chemical Names Of The Chemicals Proposed For Use And A Label Showing The Contents The Use Strength Of The Chemical As Applied And The Antidote Thereto Contractor Should Furnish The Same Information Each Time He Changes Chemicals Or Products Used In The Performance Of This Contract This Information Is Required For Emergency Treatment In The Event Of Ingestion And Or Contact With The Material By Humans E The Contractor Is Required To Provide Treatment For Bed Bugs On All The Aforementioned Locations On As Needed Bases And Provide Reports Of Work Performed B 3 Price Schedule A Price Schedule The Estimated Combined Inspections Treatments For The Lscvamc And Satellite Locations Listed In B 2 1 Are 100 Per Month At The End Of The First Year Of The Contract The Vendor The Contracting Officer And The Cor Will Sit Down And Asses The Volume Of Calls And The Distribution Of Calls Based On The Locations And Make Adjustment To The Price If Necessary Base Year 10 1 2020 Through 9 30 2021 Of Estimated Treatments Unit Price Service Per Month 0001 Bed Bug Inspections Treatment 100 One Hundred Listed B 2 0002 Quarterly Preventative Treatment Fisher House One And Two 4 Treatments X 2 Houses 8 Treatments Total Monthly Cost Total Yearly Cost Option Year One 10 1 2021 Through 9 30 2022 Of Estimated Treatments Unit Price Service Per Month 1001 Bed Bug Inspections Treatment 100 One Hundred Listed B 2 1001 Quarterly Preventative Treatment Fisher House One And Two 4 Treatments X 2 Houses 8 Treatments Total Monthly Cost Total Yearly Cost Option Year Two 10 1 2022 Through 9 30 2023 Of Estimated Treatments Unit Price Service Per Month 2001 Bed Bug Inspections Treatment 100 One Hundred Listed B 2 2002 Quarterly Preventative Treatment Fisher House One And Two 4 Treatments X 2 Houses 8 Treatments Total Monthly Cost Total Yearly Cost Option Year Three 10 1 2023 Through 9 30 2024 Of Estimated Treatments Unit Price Service Per Month 3001 Bed Bug Inspections Treatment 100 One Hundred Listed B 2 3002 Quarterly Preventative Treatment Fisher House One And Two 4 Treatments X 2 Houses 8 Treatments Total Monthly Cost Total Yearly Cost Option Year Four 10 1 2024 Through 9 30 2025 Of Estimated Treatments Unit Price Service Per Month 4001 Bed Bug Inspections Treatment 100 One Hundred Listed B 2 4002 Quarterly Preventative Treatment Fisher House One And Two 4 Treatments X 2 Houses 8 Treatments Total Monthly Cost Total Yearly Cost Total Contract Value B The Government Has The Right To Reduce Monthly Payment At The Rate Of 5 Of Monthly Payment For Up To 5 Calls Per Month If The Vendor Exceeds 1 One Hour Of The Time Allotted On This Agreement For All Calls At The Wade Park Vamc And 2 Hours For All Other Locations The Government Has The Right To Reduce Monthly Payment At The Rate Of 10 Of Monthly Payment For Up To 10 Calls Per Month That The Vendor Exceeds 1 One Hour Of The Time Allotted On This Agreement For All Calls At The Wade Park Vamc And 2 Hours For All Other Locations The Government Has The Right To Reduce Monthly Payment Up To 20 Of The Monthly Rate In Addition To Other Payment Reductions If The Vendor Completely Missed To Perform Services For Up To 3 Calls Per Months Regardless Of Then Location

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