This Is A Combined Synopsis Solicitation For Commercial Items Prepared In Accordance With The Format In Federal Acquisition Regulation Far Subpart 12 6 Streamlined Procedures For Evaluation And Solicitation For Commercial Items As Supplemented With Additional Information Included In This Notice This Announcement Constitutes The Only Solicitation Quotes Are Being Requested And A Written Solicitation Document Will Not Be Issued Solicitation Number 36C25720q0857 Is Issued As A Request For Quotation Rfq The Solicitation Document And Incorporated Provisions And Clauses Are Those In Effect Through Federal Acquisition Circular 2020 05 Set Aside This Requirement Is A 100 Total Service Disabled Veteran Owned Small Business Sdvosb Set Aside Under The Authority Of 38 U S C 8127 D In Order To Be Eligible For Award An Offeror Must Be Certified Verified In Vetbiz Www Vip Vetbiz Gov And Small For The Applicable Naics Code At The Time Of The Quote Submission And At The Time Of Award Status As A Qualified Sdvosb Concern Is Under The Authority Of 38 Cfr Part 74 In Accordance With The Va Acquisition Regulation Vaar Part 819 Eligibility Determination Is Performed By The Center For Veterans Enterprise Cve Only Qualified Offerors May Submit Bids Naics Code 334510 Electromedical And Electrotherapeutic Apparatus Manufacturing 1 250 Employees Fsc Code 6515 Medical And Surgical Instruments Equipment And Supplies Introduction The Government Intends To Award A Firm Fixed Price Purchase Order Based On This Solicitation Of Supplies Services Network Contracting Office Nco 17 Rpo West Is Seeking To Purchase Roodra Unetixs Multilab Series Iii For The North Texas Health Care System See The Statement Of Work All Qualified Interested Companies Shall Provide Quotations For The Following Supplies Line Item Quantity Unit Of Measure Unit Price Total Price 0001 Roodra Unetixs Multilab Non Invasive Vascular System With Accessories 1 Ea 0002 Hp Printer Office Jet 6230 1 Ea Delivery Shall Be Provided By June 29 2020 Fob Destination Place Of Performance Place Of Delivery Address Va North Texas Health Care System Dallas Va Medical Center 4500 South Lancaster Road Dallas Tx Postal Code 75216 7167 Country United States The Full Text Of Far Provisions Or Clauses May Be Accessed Electronically At Http Acquisition Gov Comp Far Index Html The Following Solicitation Provisions Apply To This Acquisition Far 52 212 1 Instructions To Offerors Commercial Items Far 52 212 3 Offerors Representations And Certifications Commercial Items Offerors Must Complete Annual Representations And Certifications Electronically Via The System For Award Management Sam Website Located At Https Www Sam Gov Portal In Accordance With Far 52 212 3 Offerors Representations And Certifications Commercial Items If Paragraph J Of The Provision Is Applicable A Written Submission Is Required The Following Contract Clauses Apply To This Acquisition Far 52 212 4 Contract Terms And Conditions Commercial Items Oct 2018 Far 52 212 5 Contract Terms And Conditions Required To Implement Statutes Or Executive Orders Mar 2020 The Following Subparagraphs Of Far 52 212 5 Are Applicable 52 204 10 Reporting Executive Compensation Amp First Tier Subcontract Awards Oct 2018 52 209 6 Protecting The Government S Interest When Subcontracting With Contractors Debarred Suspended Or Proposed For Debarment Oct 2015 52 219 13 Notice Of Set Aside Of Orders Mar 2020 52 219 27 Notice Of Service Disabled Veteran Owned Small Business Set Aside Mar 2020 52 219 28 Post Award Small Business Program Rerepresentation Mar 2020 52 222 19 Child Labor Cooperation With Authorities And Remedies Jan 2020 52 222 21 Prohibition Of Segregated Facilities Apr 2015 52 222 26 Equal Opportunity Sept 2016 52 222 50 Combating Trafficking In Persons Jan 2019 52 223 18 Encouraging Contractor Policies To Ban Text Messaging While Driving Aug 2011 52 225 3 Buy American Free Trade Agreements Israeli Trade Act May 2014 52 225 13 Restrictions On Certain Foreign Purchases June 2008 52 232 33 Payment By Electronic Funds Transfer System For Award Management Oct 2018 Far 52 232 40 Providing Accelerated Payments To Small Business Subcontractors Dec 2013 Far 52 211 6 Brand Name Or Equal Vaar 852 203 70 Commercial Advertising May 2018 Vaar 852 211 70 Equipment Operation And Maintenance Manuals Nov 2018 Vaar 852 212 71 Gary Market Items Apr 2020 Vaar 852 219 74 Limitations On Subcontracting Monitoring And Compliance Jul 2018 Vaar 852 232 72 Electronic Submission Of Payment Requests Nov 2018 Vaar 852 246 71 Rejected Goods Oct 2018 Vaar 852 273 70 Late Offers Jan 2003 Grey Market Prevention No Used Refurbished Or Remanufactured Supplies Or Equipment Parts Shall Be Provided This Procurement Is For New Original Equipment Manufacturer Oem Items Only No Gray Market Items Shall Be Provided Gray Market Items Are Oem Goods Intentionally Or Unintentionally Sold Outside An Authorized Sales Territory Or Sold By Non Authorized Dealers In An Authorized Sales Territory 52 233 2 Service Of Protest Sep 2006 Protests As Defined In Section 33 101 Of The Federal Acquisition Regulation That Are Filed Directly With An Agency And Copies Of Any Protests That Are Filed With The Government Accountability Office Gao Shall Be Served On The Contracting Officer Addressed As Follows By Obtaining Written And Dated Acknowledgment Of Receipt From Hand Carried Address Department Of Veterans Affairs Regional Procurement Office West Rpo West Network Contracting Office Nco 17 124 E Hwy 67 Duncanville Texas 75137 Mailing Address Department Of Veterans Affairs Department Of Veterans Affairs Regional Procurement Office West Rpo West Network Contracting Office Nco 17 124 E Hwy 67 Duncanville Texas 75137 B The Copy Of Any Protest Shall Be Received In The Office Designated Above Within One Day Of Filing A Protest With The Gao End Of Provision Vaar 852 233 70 Protest Content Alternative Dispute Resolution Oct 2018 A Any Protest Filed By An Interested Party Shall 1 Include The Name Address Fax Number Email And Telephone Number Of The Protester 2 Identify The Solicitation And Or Contract Number 3 Include An Original Signed By The Protester Or The Protester S Representative And At Least One Copy 4 Set Forth A Detailed Statement Of The Legal And Factual Grounds Of The Protest Including A Description Of Resulting Prejudice To The Protester And Provide Copies Of Relevant Documents 5 Specifically Request A Ruling Of The Individual Upon Whom The Protest Is Served 6 State The Form Of Relief Requested And 7 Provide All Information Establishing The Timeliness Of The Protest B Failure To Comply With The Above May Result In Dismissal Of The Protest Without Further Consideration C Bidders Offerors And Contracting Officers Are Encouraged To Use Alternative Dispute Resolution Adr Procedures To Resolve Protests At Any Stage In The Protest Process If Adr Is Used The Department Of Veterans Affairs Will Not Furnish Any Documentation In An Adr Proceeding Beyond What Is Allowed By The Federal Acquisition Regulation End Of Provision Vaar 852 233 71 Alternate Protest Procedure Oct 2018 A As An Alternative To Filing A Protest With The Contracting Officer An Interested Party May File A Protest By Mail Or Electronically With Executive Director Office Of Acquisition And Logistics Risk Management And Compliance Service 003A2c Department Of Veterans Affairs 810 Vermont Avenue Nw Washington Dc 20420 Or Email Edprotests Va Gov B The Protest Will Not Be Considered If The Interested Party Has A Protest On The Same Or Similar Issue S Pending With The Contracting Officer End Of Provision Please Note The Correct Mailing Information For Filing Alternate Protests Is As Follows Deputy Assistant Secretary For Acquisition And Logistics Risk Management Team Department Of Veterans Affairs 810 Vermont Avenue N W Washington Dc 20420 Or For Solicitations Issued By The Office Of Construction And Facilities Management Director Office Of Construction And Facilities Management 811 Vermont Avenue N W Washington Dc 20420 Submission Of Quote Far 52 212 1 Instructions To Offerors Commercial Items The Offeror Shall Submit Their Quote On Company Letterhead And Shall Include Unit Price Overall Total Price Name Address And Telephone Number Of The Offeror Firm s Duns And Orca Document In Sam At Www Sam Gov Complete Copy Of 52 212 3 Offerors Representations And Certifications Commercial Items And Orca Document The Offeror Shall Provide Sufficient Evidence That They Possess Adequate Resources Capability Experience Responsibility And Integrity To Meet The Technical Capabilities To Comply With The Requirements Of The Resulting Contract The Offeror Shall Provide Verified Sdvosb Certification The Offeror Shall Be Registered In Sam Gov Prior To Contract Award The Offeror Shall Include Verification If Not The Manufacturer That They Are Authorized Distributor Or Vendor Of The Proposed Manufacturers Equipment Instrumentation And Supplies To Facilitate The Award Process All Quotes Must Include A Statement Regarding The Terms And Conditions Herein As Follows The Terms And Conditions In The Solicitation Are Acceptable To Be Included In The Award Document Without Modification Deletion Or Addition Or The Terms And Conditions In The Solicitation Are Acceptable To Be Included In The Award Document With The Exception Deletion Or Addition Of The Following The Offeror Shall List Exception S And Rationale For The Exception S If Any Evaluations Evaluation Of Quotes Will Be Conducted Using Simplified Acquisition Procedures In Accordance With Far 13 106 2 Evaluation Of Quotes Please Read Each Section Below Carefully For The Submittals And Information Required As Part Of The Evaluation Failure To Provide The Requested Information Below Shall Be Considered Non Compliant And Your Quote Could Be Removed From The Evaluation Process Offeror Quotes Shall Be Evaluated Under Far 13 106 2 B 3 Comparative Evaluation Comparative Evaluation Is The Side By Side Pairwise Comparison Of Quotes Based On Factors Resulting In A Contracting Officer Decision For The Quote Most Favorable To The Government The Government Reserves The Right To Consider A Quotation Other Than The Lowest Price That Provides Additional Benefit S Quotations May Exceed Minimum Requirements Of The Solicitation The Government Reserves The Right To Select A Quotation That Provides Benefit To The Government That Exceeds The Minimum Requirements Of The Solicitation But Is Not Required To Do So Each Response Must Meet The Minimum Requirements Of The Solicitation The Government Is Not Obligated To Determine A Competitive Range Conduct Discussions With All Contractors Solicit Final Revised Quotes And Use Other Techniques Associated With Far Part 15 The Contracting Techniques Associated With Far Part 15 Are Not Mandatory The Government Will Issue A Purchase Order To The Responsible Offeror Whose Quotation Conforming To The Solicitation Will Be Most Advantageous To The Government Price And Other Factors Considered The Following Are The Decision Factors Price Technical Responses Should Contain Your Best Terms Conditions Technical Question Submission All Questions Must Be Submitted By Email To Lawrence Thomas1 Va Gov And Victoria Rone3 Va Gov No Later Than 2 00Pm Ct June 12 2020 The Subject Line Must Specify Rfq 36C25720q0857 Questions Questions Received After This Date Will Not Be Accepted All Responses To Questions Will Be Incorporated Into A Written Amendment Posted To The Contract Opportunities Website Beta Sam Gov Telephone Calls Or Faxed Questions Will Not Be Accepted Rfq Quote Submission Quotes Must Be Received No Later Than June 18 2020 8 00Am Cst Email Your Quote Directly To Lawrence Thomas1 Va Gov And Victoria Rone3 Va Gov The Subject Line Must Specify Rfq 36C25720q0857 Quotes Offers There Will Be No Automated Email Notification Of Receipt Of Quotes All Quotes Received Without Requested Documentation Will Not Be Considered Late Submissions Shall Be Treated In Accordance With The Solicitation Provision At Far 52 212 1 F Any Questions Or Concerns Regarding This Solicitation Should Be Forwarded In Writing Via E Mail To The Point Of Contact Listed Below Point Of Contact Lawrence Thomas Contract Specialist E Mail Address Lawrence Thomas1 Va Gov Statement Of Work General This Statement Of Work Defines The Effort Required For Va North Texas Healthcare System Vanthcs Interventional Cardiology Section Of Medicine Service To Procure An Ankle Brachial Index Abi With Pulsed Volume Recording Pvr System That Is A Noninvasive Vascular Test Involving A Vascular Doppler And Blood Pressure Cuffs Used To Obtain Information About Arterial Blood Flow In The Upper And Lower Extremities This Procurement Covers Essential Equipment Required To Develop A Vascular Medicine Program The Vascular Medicine Program Will Be Aligned Under The Interventional Cardiology Service Line And Will Serve As An Early Intervention Screening Program Preceding The Need For Vascular Surgery Intervention The Program Will Be Managed By The Clinical Nurse Manager Cardiology Under The Direction Of The Section Chief Cardiology The Intended Place Of Performance Includes Multiple Sites Within The Vanthcs Including The Dallas Bonham Plano And Fort Worth Campuses This Acquisition Will Require A Single Occurrence Delivery Schedule Of Equipment With A Fixed Rate Purchase Agreement The Equipment Will Be Delivered To The Vanthcs Warehouse Assigned An Equipment Inventory Number Through The Logistics Department And Undergo An Electrical Biomedical Safety Inspection By The Bio Med Service At Vanthcs Dallas Campus Prior To Delivery To The Service The Service Will Inspect The Purchase Inventory Statement Against Delivered Items And Accept The Equipment For Use Upon Receipt Of Work The Abi Pvr System Will Be Used To Assess The Peripheral Vascular Status In Patients Screened As High Risk Seen In The Vascular Medicine Program The Primary Purpose Of The Abi Pvr Is To Identify The Anatomy And Malfunctioning Vessels Arteries And Veins And Assess The Extent Of Insufficiency Present Abi Is The Cornerstone Of Pad Pvd Evaluation The Equipment Involves The Use Of Four Blood Pressure Cuffs Place Strategically On Each Upper And Lower Extremity See Fig 1 Below A Measurement Is Recorded From Each Cuff The Measurements Are Compared Against Standard Parameters To Diagnose The Presence Of Pvd Pad And Determine Significance A Dual Abi Pvr System Provides A Complete Thorough Workup And Eliminates The Inherent Limitations Of Stand Alone Abi On Site Equipment And Training Contractor Will Provide On Site Training Regarding Standard Operating Procedures Of The System Training Will Include A Demonstration Of How To Use All The Listed Features Of The System As Well As Any Applicable User Configuration Including Installation Support Requested Delivery Date Is 30 Days From Award Manufacturer Unetixs Model Roodra Unetixs Multilab Series Iii Location 5B668 Dallas Va Medical Center At 4500 S Lancaster Rd Dallas Tx 75216 Quantity 1 A Common Nomenclature Commercial Description Non Invasive Vascular Diagnostics System B Kind Of Material I E Type Grade Alternatives Etc Dual Channel Calibrated Pneumoplethysmography Arterial Pvr Dual Channel Photoplethysmography Arterial Amp Venous Featuring Dual Auto Inflation With Selectable Auto Bleed For Pressure Studies 12 Port Manifold Automatic Cuff Selector Bi Directional Stereo Dopplers 24 All In One Medical Grade Cpu With Touch Screen On Windows 10 Wireless Ready Cart With Height Adjustable Functionality Includes Storage Drawer 4 Locking Casters Height Adjustable Arm Mount With Full Range Of Motion System Standard Accessories 1 Trudop 5 Mhz Doppler Probe 1 Trudop 8 Mhz Doppler Probe 1 8 Doppler Cable 2 Right Amp Left Ultra Sensitive Miniature Ppg Sensors 1 Integrated Function Keyboard Conforms To Ip68 Standards 1 Infrared Full Function Wireless Remote Control 1 Bottle Ultrasound Gel 4 Sc 10 Blood Pressure Cuff 4 Sc 12 Blood Pressure Cuff 2 Sc 12L Blood Pressure Cuff Long 2 Pc 2 5 Digit Pressure Cuff 1 Multilab Series Ii Operators Manual 1 Mullilab Installation Guide 1 Vascular Technological Reference Manual C Electrical Data I E 110 V 60 Hz 3 Ph Etc Dicom Structured Reporting And Modality Worklist Hl7 Windows 10 D Dimensions Size Capacity Portable Touchscreen Height Adjustable To Fit Different Bed Positions Ergonomic Monitor Arm And Hose Management Battery System E Principles Of Operation Multi Lab System To Perform Upper And Lower Arterial Pressures And Waveforms F Restrictive Environmental Conditions Touchscreen Ergonomic Design Height Adjustable Battery System Mobile G Intended Use The System Would Be Utilized In Multi Specialties For Veterans In Cardiology And Vascular Surgery On And Inpatient And Outpatient Basis It Would Be Used As A Non Invasive Test To Determine If Patients Are Getting Adequate Blood Flow To Their Extremities At Rest And After Stress H Equipment With Which The Item Is Used With N A If Not Applicable N A I End Item Application The System Is Used To Determine If The Patient S Blood Supply To The Upper And Lower Limbs Can Be Improved With An Intervention By Opening Blocked Arteries J Original Equipment Manufacturer Part Number Multilab Series Iii Roodra Vascular System With Dicom Sr K Other Pertinent Information That Describes The Item Material Or Service Required The Equipment Must Provide Ankle Brachial Index Abi Pulse Volume Recording Doppler Waveforms And Toe Pressures The Interventional Cardiology Section Requires An Abi Pvr System To Perform Early Assessment Identification Of Patients With Peripheral Artery Disease Pad And Or Peripheral Vascular Disease Pvd Pad Pvd Affects More Than Eight Million Americans Despite Significant Associated Morbidity And Mortality Less Than 3 Of The Screening Recommended Population Undergo Early Assessment Or Intervention The Society For Vascular Medicine Recommends Screening For The Following Patients At Risk For Pad Pvd By Specific Age At Any Age Lt 50 Years Old With Diabetes Or Other Atherosclerotic Risk Factor Exertional Leg Symptoms Or Resting Ischemic Pain 50 69 Years Old With History Of Smoking Or Diabetes Abnormal Pulse In The Lower Extremity Gt 70 Years Old With Or Without Risk Factors Atherosclerotic Disease Coronary Carotid Or Renal Adaptedfrom Hirsch At Et Al Available At Www Acc Org Clinical Guidelines Pad Summary Pdf 45 2 Of The Veteran Population Served At Vanthcs Are Between The Ages Of 4564 With A Mean Age Of 58 Years Old More Than 28 Of The Veterans Served At Vanthcs Have Diabetes And 62 Of The Total Veterans Enrolled For Care At The Dallas Va Medial Center Vanthcs Report Smoking Or Prior Tobacco Abuse Approximately 45 Or Greater Of The Total Veterans Served At Vanthcs Fall Into One Or More Of The Recommended Pad Pvd Screening Groups We Currently Cannot Provide This Needed Clinical Service Secondary To Lack Of An Existing Vascular Medicine Program And Lack Of Required Equipment It Is Intended To Develop Structure And Implement A Comprehensive Vascular Medicine Program Using Standardized Clinical Screening And Intervention Guidelines To Address The Disparities That Currently Exists Place Of Performance Dallas Va Medical Center At 4500 S Lancaster Rd Dallas Tx 75216 Information Technology Security Amp Privacy Requirements The Contractor Their Personnel And Their Subcontractors Shall Be Subject To The Federal Laws Regulations Standards And Va Directives And Handbooks Regarding Information And Information System Security As Delineated In This Contract The Contractor Shall Comply With All Federal Laws And Regulations The Va Has Developed When Va Sensitive Information Is Accessed Used Stored Generated Transmitted Or Exchanged By And Between Va And A Contractor Specifically The Contractor Will Be Required To Complete Va Privacy And Information Security Training Or A Privacy Training That Is Equivalent Privacy Training Certificates Showing Completion Of The Training Should Be Provided By The Contractor Upon Request By Va The Information Made Available To The Contractor By Va For The Performance Of This Contract Will Be Used Only For The Purposes Of Performance Under This Contract The Certification And Accreditation Requirements Do Not Apply To This Requirement And A Security Accreditation Package Is Not Required As Prescribed In 839 201 Insert The Following Clause The Contractor Their Personnel And Their Subcontractors Shall Be Subject To The Federal Laws Regulations Standards And Va Directives And Handbooks Regarding Information And Information System Security As Delineated In This Contract 1 General Contractors Contractor Personnel Subcontractors And Subcontractor Personnel Shall Be Subject To The Same Federal Laws Regulations Standards And Va Directives And Handbooks As Va And Va Personnel Regarding Information And Information System Security 2 Access To Va Information And Va Information Systems Information Technology Security Amp Privacy Requirements A A Contractor Subcontractor Shall Request Logical Technical Or Physical Access To Va Information And Va Information Systems For Their Employees Subcontractors And Affiliates Only To The Extent Necessary To Perform The Services Specified In The Contract Agreement Or Task Order B All Contractors Subcontractors And Third Party Servicers And Associates Working With Va Information Are Subject To The Same Investigative Requirements As Those Of Va Appointees Or Employees Who Have Access To The Same Types Of Information The Level And Process Of Background Security Investigations For Contractors Must Be In Accordance With Va Directive And Handbook 0710 Personnel Suitability And Security Program The Office For Operations Security And Preparedness Is Responsible For These Policies And Procedures C Contract Personnel Who Require Access To National Security Programs Must Have A Valid Security Clearance National Industrial Security Program Nisp Was Established By Executive Order 12829 To Ensure That Cleared U S Defense Industry Contract Personnel Safeguard The Classified Information In Their Possession While Performing Work On Contracts Programs Bids Or Research And Development Efforts The Department Of Veterans Affairs Does Not Have A Memorandum Of Agreement With Defense Security Service Dss Verification Of A Security Clearance Must Be Processed Through The Special Security Officer Located In The Planning And National Security Service Within The Office Of Operations Security And Preparedness D Custom Software Development And Outsourced Operations Must Be Located In The U S To The Maximum Extent Practical If Such Services Are Proposed To Be Performed Abroad And Are Not Disallowed By Other Va Policy Or Mandates The Contractor Subcontractor Must State Where All Non U S Services Are Provided And Detail A Security Plan Deemed To Be Acceptable By Va Specifically To Address Mitigation Of The Resulting Problems Of Communication Control Data Protection And So Forth Location Within The U S May Be An Evaluation Factor E The Contractor Or Subcontractor Must Notify The Contracting Officer Immediately When An Employee Working On A Va System Or With Access To Va Information Is Reassigned Or Leaves The Contractor Or Subcontractor S Employ The Contracting Officer Must Also Be Notified Immediately By The Contractor Or Subcontractor Prior To An Unfriendly Termination 3 Va Information Custodial Language A Information Made Available To The Contractor Or Subcontractor By Va For The Performance Or Administration Of This Contract Or Information Developed By The Contractor Subcontractor In Performance Or Administration Of The Contract Shall Be Used Only For Those Purposes And Shall Not Be Used In Any Other Way Without The Prior Written Agreement Of The Va This Clause Expressly Limits The Contractor Subcontractor s Rights To Use Data As Described In Rights In Data General Far 52 227 14 D 1 B Va Information Should Not Be Co Mingled If Possible With Any Other Data On The Contractors Subcontractor S Information Systems Or Media Storage Systems In Order To Ensure Va Requirements Related To Data Protection And Media Sanitization Can Be Met If Co Mingling Must Be Allowed To Meet The Requirements Of The Business Need The Contractor Must Ensure That Va S Information Is Returned To The Va Or Destroyed In Accordance With Va S Sanitization Requirements Va Reserves The Right To Conduct On Site Inspections Of Contractor And Subcontractor It Resources To Ensure Data Security Controls Separation Of Data And Job Duties And Destruction Media Sanitization Procedures Are In Compliance With Va Directive Requirements C Prior To Termination Or Completion Of This Contract Contractor Subcontractor Must Not Destroy Information Received From Va Or Gathered Created By The Contractor In The Course Of Performing This Contract Without Prior Written Approval By The Va Any Data Destruction Done On Behalf Of Va By A Contractor Subcontractor Must Be Done In Accordance With National Archives And Records Administration Nara Requirements As Outlined In Va Directive 6300 Records And Information Management And Its Handbook 6300 1 Records Management Procedures Applicable Va Records Control Schedules And Va Handbook 6500 1 Electronic Media Sanitization Self Certification By The Contractor That The Data Destruction Requirements Above Have Been Met Must Be Sent To The Va Contracting Officer Within 30 Days Of Termination Of The Contract D The Contractor Subcontractor Must Receive Gather Store Back Up Maintain Use Disclose And Dispose Of Va Information Only In Compliance With The Terms Of The Contract And Applicable Federal And Va Information Confidentiality And Security Laws Regulations And Policies If Federal Or Va Information Confidentiality And Security Laws Regulations And Policies Become Applicable To The Va Information Or Information Systems After Execution Of The Contract Or If Nist Issues Or Updates Applicable Fips Or Special Publications Sp After Execution Of This Contract The Parties Agree To Negotiate In Good Faith To Implement The Information Confidentiality And Security Laws Regulations And Policies In This Contract E The Contractor Subcontractor Shall Not Make Copies Of Va Information Except As Authorized And Necessary To Perform The Terms Of The Agreement Or To Preserve Electronic Information Stored On Contractor Subcontractor Electronic Storage Media For Restoration In Case Any Electronic Equipment Or Data Used By The Contractor Subcontractor Needs To Be Restored To An Operating State If Copies Are Made For Restoration Purposes After The Restoration Is Complete The Copies Must Be Appropriately Destroyed F If Va Determines That The Contractor Has Violated Any Of The Information Confidentiality Privacy And Security Provisions Of The Contract It Shall Be Sufficient Grounds For Va To Withhold Payment To The Contractor Or Third Party Or Terminate The Contract For Default Or Terminate For Cause Under Federal Acquisition Regulation Far Part 12 G If A Vha Contract Is Terminated For Cause The Associated Baa Must Also Be Terminated And Appropriate Actions Taken In Accordance With Vha Handbook 1600 01 Business Associate Agreements Absent An Agreement To Use Or Disclose Protected Health Information There Is No Business Associate Relationship H The Contractor Subcontractor Must Store Transport Or Transmit Va Sensitive Information In An Encrypted Form Using Va Approved Encryption Tools That Are At A Minimum Fips 140 2 Validated I The Contractor Subcontractor S Firewall And Web Services Security Controls If Applicable Shall Meet Or Exceed Va S Minimum Requirements Va Configuration Guidelines Are Available Upon Request J Except For Uses And Disclosures Of Va Information Authorized By This Contract For Performance Of The Contract The Contractor Subcontractor May Use And Disclose Va Information Only In Two Other Situations I In Response To A Qualifying Order Of A Court Of Competent Jurisdiction Or Ii With Va S Prior Written Approval The Contractor Subcontractor Must Refer All Requests For Demands For Production Of Or Inquiries About Va Information And Information Systems To The Va Contracting Officer For Response K Notwithstanding The Provision Above The Contractor Subcontractor Shall Not Release Va Records Protected By Title 38 U S C 5705 Confidentiality Of Medical Quality Assurance Records And Or Title 38 U S C 7332 Confidentiality Of Certain Health Records Pertaining To Drug Addiction Sickle Cell Anemia Alcoholism Or Alcohol Abuse Or Infection With Human Immunodeficiency Virus If The Contractor Subcontractor Is In Receipt Of A Court Order Or Other Requests For The Above Mentioned Information That Contractor Subcontractor Shall Immediately Refer Such Court Orders Or Other Requests To The Va Contracting Officer For Response L For Service That Involves The Storage Generating Transmitting Or Exchanging Of Va Sensitive Information But Does Not Require C Amp A Or An Mou Isa For System Interconnection The Contractor Subcontractor Must Complete A Contractor Security Control Assessment Csca On A Yearly Basis And Provide It To The Cotr General Rules Of Behavior A Rules Of Behavior Are Part Of A Comprehensive Program To Provide Complete Information Security These Rules Establish Standards Of Behavior In Recognition Of The Fact That Knowledgeable Users Are The Foundation Of A Successful Security Program Users Must Understand That Taking Personal Responsibility For The Security Of Their Computer And The Information It Contains Is An Essential Part Of Their Job B The Following Rules Apply To All Va Contractors I Agree To 1 Follow Established Procedures For Requesting Accessing And Closing User Accounts And Access I Will Not Request Or Obtain Access Beyond What Is Normally Granted To Users Or By What Is Outlined In The Contract 2 Use Only Systems Software Databases And Data Which I Am Authorized To Use Including Any Copyright Restrictions 3 I Will Not Use Other Equipment Oe Non Contractor Owned For The Storage Transfer Or Processing Of Va Sensitive Information Without A Va Cio Approved Waiver Unless It Has Been Reviewed And Approved By Local Management And Is Included In The Language Of The Contract If Authorized To Use Oe It Equipment I Must Ensure That The System Meets All Applicable 6500 Handbook Requirements For Oe 4 Not Use My Position Of Trust And Access Rights To Exploit System Controls Or Access Information For Any Reason Other Than In The Performance Of The Contract 5 Not Attempt To Override Or Disable Security Technical Or Management Controls Unless Expressly Permitted To Do So As An Explicit Requirement Under The Contract Or At The Direction Of The Cotr Or Iso If I Am Allowed Or Required To Have A Local Administrator Account On A Government Owned Computer That Local Administrative Account Does Not Confer Me Unrestricted Access Or Use Nor The Authority To Bypass Security Or Other Controls Except As Expressly Permitted By The Va Cio Or Cio s Designee 6 Contractors Use Of Systems Information Or Sites Is Strictly Limited To Fulfill The Terms Of The Contract I Understand No Personal Use Is Authorized I Will Only Use Other Federal Government Information Systems As Expressly Authorized By The Terms Of Those Systems I Accept That The Restrictions Under Ethics Regulations And Criminal Law Still Apply 7 Grant Access To Systems And Information Only To Those Who Have An Official Need To Know 8 Protect Passwords From Access By Other Individuals 9 Create And Change Passwords In Accordance With Va Handbook 6500 On Systems And Any Devices Protecting Va Information As Well As The Rules Of Behavior And Security Settings For The Particular System In Question 10 Protect Information And Systems From Unauthorized Disclosure Use Modification Or Destruction I Will Only Use Encryption That Is Fips 140 2 Validated To Safeguard Va Sensitive Information Both Safeguarding Va Sensitive Information In Storage And In Transit Regarding My Access To And Use Of Any Information Assets Or Resources Associated With My Performance Of Services Under The Contract Terms With The Va 11 Follow Va Handbook 6500 1 Electronic Media Sanitization To Protect Va Information I Will Contact The Cotr For Policies And Guidance On Complying With This Requirement And Will Follow The Cotr s Orders 12 Ensure That The Cotr Has Previously Approved Va Information For Public Dissemination Including E Mail Communications Outside Of The Va As Appropriate I Will Not Make Any Unauthorized Disclosure Of Any Va Sensitive Information Through The Use Of Any Means Of Communication Including But Not Limited To E Mail Instant Messaging Online Chat And Web Bulletin Boards Or Logs 13 Not Host Set Up Administer Or Run An Internet Server Related To My Access To And Use Of Any Information Assets Or Resources Associated With My Performance Of Services Under The Contract Terms With The Va Unless Explicitly Authorized Under The Contract Or In Writing By The Cotr 14 Protect Government Property From Theft Destruction Or Misuse I Will Follow Va Directives And Handbooks On Handling Federal Government It Equipment Information And Systems I Will Not Take Va Sensitive Information From The Workplace Without Authorization From The Cotr 15 Only Use Anti Virus Software Antispyware And Firewall Intrusion Detection Software Authorized By Va I Will Contact The Cotr For Policies And Guidance On Complying With This Requirement And Will Follow The Cotr s Orders Regarding My Access To And Use Of Any Information Assets Or Resources Associated With My Performance Of Services Under The Contract Terms With Va 16 Not Disable Or Degrade The Standard Anti Virus Software Antispyware And Or Firewall Intrusion Detection Software On The Computer I Use To Access And Use Information Assets Or Resources Associated With My Performance Of Services Under The Contract Terms With Va I Will Report Anti Virus Antispyware Firewall Or Intrusion Detection Software Errors Or Significant Alert Messages To The Cotr 17 Understand That Restoration Of Service Of Any Va System Is A Concern Of All Users Of The System 18 Complete Required Information Security And Privacy Training And Complete Required Training For The Particular Systems To Which I Require Access Security Statement The Co And The Contractor Will Assure That No Other Information Except What Is In This Contract Will Be Shared With The Contractor In Any Follow Up Communication Biomedical Engineering Shall Perform Virus Scans On All Removable Media Prior To Use On Va Medical Equipment This Includes All Types Of Removable Media Including Media E G Usb Devices Cds Dongles Etc That Has Been Issued By Va Media Not Issued By Va And Media Brought In By Contractors Or Independent Service Organizations Within Accordance Of Va Directive 6500 Information Security Program September 2007 Sensitive Va Information Is Contained Within The Systems Covered By This Contract The Contractor Will Not Transfer Any Va Information To A Location Outside The Va And Only To Va Locations Determined By The Va System Administrator The Information In These Systems May Be Covered By The Privacy Act 1974 Which Contains Criminal Penalties Of Abuse Of Information During Onsite Service The Contractor Shall Be Chaperoned By Va Personnel However The Contractor Shall Not Be Issued A User Id Password Non Volatile Memory Devices Working Or Non Working Shall Not Be Re Deployed Until Data Has Been Destroyed According Nist Sp 800 88 Guidelines For Magnetic Devices And Media The Data Destruction Will Be By Degaussing Other Forms Of Cleansing Will Be Used For Non Magnetic Media All Phi Can Be Downloaded At The Request Of The Facility For Records Keeping And Archival Purposes Vendor Will Perform Product Patch Bug Fix Service Pack Installation And Upgrades To The Current Installed Version Through Remote Access To Complete The Repair S And Preventive Maintenance The Cor Is Responsible For The Actions Of The Contractor During The Repair Because The Contractor Is Chaperoned The Contractor Does Not Need To Take Va Privacy Or Information Security Training A Background Investigation Is Not Required The Contractor And All Va Employees Are Required To Immediately Report Any Security Violations To The Information Security Officer 214 857 0512 No Other Security Statements Are Required Nara Records Management Language For Contracts May 2017 Contractor Shall Comply With All Applicable Records Management Laws And Regulations As Well As National Archives And Records Administration Nara Records Policies Including But Not Limited To The Federal Records Act 44 U S C Chs 21 29 31 33 Nara Regulations At 36 Cfr Chapter Xii Subchapter B And Those Policies Associated With The Safeguarding Of Records Covered By The Privacy Act Of 1974 5 U S C 552A These Policies Include The Preservation Of All Records Regardless Of Form Or Characteristics Mode Of Transmission Or State Of Completion In Accordance With 36 Cfr 1222 32 All Data Created For Government Use And Delivered To Or Falling Under The Legal Control Of The Government Are Federal Records Subject To The Provisions Of 44 U S C Chapters 21 29 31 And 33 The Freedom Of Information Act Foia 5 U S C 552 As Amended And The Privacy Act Of 1974 5 U S C 552A As Amended And Must Be Managed And Scheduled For Disposition Only As Permitted By Statute Or Regulation In Accordance With 36 Cfr 1222 32 Contractor Shall Maintain All Records Created For Government Use Or Created In The Course Of Performing The Contract And Or Delivered To Or Under The Legal Control Of The Government And Must Be Managed In Accordance With Federal Law Electronic Records And Associated Metadata Must Be Accompanied By Sufficient Technical Documentation To Permit Understanding And Use Of The Records And Data Facility And Its Contractors Are Responsible For Preventing The Alienation Or Unauthorized Destruction Of Records Including All Forms Of Mutilation Records May Not Be Removed From The Legal Custody Of Facility Or Destroyed Except For In Accordance With The Provisions Of The Agency Records Schedules And With The Written Concurrence Of The Head Of The Contracting Activity Willful And Unlawful Destruction Damage Or Alienation Of Federal Records Is Subject To The Fines And Penalties Imposed By 18 U S C 2701 In The Event Of Any Unlawful Or Accidental Removal Defacing Alteration Or Destruction Of Records Contractor Must Report To Facility The Agency Must Report Promptly To Nara In Accordance With 36 Cfr 1230 The Contractor Shall Immediately Notify The Appropriate Contracting Officer Upon Discovery Of Any Inadvertent Or Unauthorized Disclosures Of Information Data Documentary Materials Records Or Equipment Disclosure Of Non Public Information Is Limited To Authorized Personnel With A Need To Know As Described In The Contract Vehicle The Contractor Shall Ensure That The Appropriate Personnel Administrative Technical And Physical Safeguards Are Established To Ensure The Security And Confidentiality Of This Information Data Documentary Material Records And Or Equipment Is Properly Protected The Contractor Shall Not Remove Material From Government Facilities Or Systems Or Facilities Or Systems Operated Or Maintained On The Government S Behalf Without The Express Written Permission Of The Head Of The Contracting Activity When Information Data Documentary Material Records And Or Equipment Is No Longer Required It Shall Be Returned To Facility Control Or The Contractor Must Hold It Until Otherwise Directed Items Returned To The Government Shall Be Hand Carried Mailed Emailed Or Securely Electronically Transmitted To The Contracting Officer Or Address Prescribed In The Contract Vehicle Destruction Of Records Is Expressly Prohibited Unless In Accordance With Paragraph 4 The Contractor Is Required To Obtain The Contracting Officer s Approval Prior To Engaging In Any Contractual Relationship Sub Contractor In Support Of This Contract Requiring The Disclosure Of Information Documentary Material And Or Records Generated Under Or Relating To Contracts The Contractor And Any Sub Contractor Is Required To Abide By Government And Facility Guidance For Protecting Sensitive Proprietary Information Classified And Controlled Unclassified Information The Contractor Shall Only Use Government It Equipment For Purposes Specifically Tied To Or Authorized By The Contract And In Accordance With Facility Policy The Contractor Shall Not Create Or Maintain Any Records Containing Any Non Public Facility Information That Are Not Specifically Tied To Or Authorized By The Contract The Contractor Shall Not Retain Use Sell Or Disseminate Copies Of Any Deliverable That Contains Information Covered By The Privacy Act Of 1974 Or That Which Is Generally Protected From Public Disclosure By An Exemption To The Freedom Of Information Act The Facility Owns The Rights To All Data And Records Produced As Part Of This Contract All Deliverables Under The Contract Are The Property Of The U S Government For Which Facility Shall Have Unlimited Rights To Use Dispose Of Or Disclose Such Data Contained Therein As It Determines To Be In The Public Interest Any Contractor Rights In The Data Or Deliverables Must Be Identified As Required By Far 52 227 11 Through Far 52 227 20 Training all Contractor Employees Assigned To This Contract Who Create Work With Or Otherwise Handle Records Are Required To Take Vha Provided Records Management Training Talent Management System Tms Item 3873736 Records Management For Records Officers And Liaisons The Contractor Is Responsible For Confirming Training Has Been Completed According To Agency Policies Including Initial Training And Any Annual Or Refresher Training
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