This Is A Combined Synopsis Solicitation For Commercial Items Prepared In Accordance With The Format In Far 12 6 As Supplemented With Additional Information Included In This Notice This Announcement Constitutes The Only Solicitation Quotes Are Being Requested And A Written Solicitation Will Not Be Issued Solicitation Number 36C25720q0756 Is Issued As A Request For Quotation Rfq The Solicitation Document And Incorporated Provisions And Clauses Are Those In Effect Through Federal Acquisition Circular Solicitation Notice Of Tiered Evaluations This Procurement Is Set Aside Based On An Order Of Priority As Established In 38 U S C 8127 Tiered Evaluations Including Small Business Concerns This Solicitation Is Being Issued As A Tiered Evaluation For Sdvosb Concerns Or In The Alternative A Tiered Evaluation For Vosb Concerns Or In The Alternative A Set Aside For Other Small Business Concerns With Hubzone Small Business Concerns And 8 A Participants Having Priority If Award Cannot Be Made The Solicitation Will Be Cancelled And The Requirement Resolicited In Order To Be Eligible For Award Under Sdvosb Or Vosb Concerns In Accordance With The Authority Of 38 U S C 8127 D An Offeror Must Be Certified Verified In Vetbiz Www Vip Vetbiz Gov And Small For The Applicable Naics Code At The Time Of The Quote Submission And At The Time Of Award Status As A Qualified Sdvosb Concern Is Under The Authority Of 38 Cfr Part 74 And In Accordance With The Va Acquisition Regulation Vaar Part 819 Eligibility Determination Is Performed By The Center For Veterans Enterprise Cve Only Qualified Offerors May Submit Bids Naics Code 811219 And Size Standard Is 22M Introduction A Firm Fixed Price Award Will Be Made To The Lowest Priced Quote Which Conforms To The Requirements Within This Solicitation And Represents The Best Price To The Government Of Services The Contractor Shall Furnish All Labor Supervision Management Tools Materials Equipment Transportation And Other Items Necessary To Provide A Full Service Contract Provide Labor Equipment Materials And Travel For The Preventive Maintenance Of Fifteen 15 Ophthalmic Lanes And Seven 7 Laboratory Microscopes Located At The Elpvahcs Place Of Performance El Paso Va Health Care System Va Medical Center 5001 N Piedras El Paso Tx 79930 Type Of Contract A Firm Fixed Price Period Of Performance Base Period June 15 2020 June 14 2021 Option Period One June 15 2021 June 14 2022 Option Period Two June 15 2022 June 14 2023 Option Period Three June 15 2023 June 14 2024 Option Period Four June 15 2024 June 14 2025 The Full Text Of Far Provisions Or Clauses May Be Accessed Electronically At Http Acquisition Gov Comp Far Index Html The Following Solicitation Provisions Apply To This Acquisition Far 52 212 1 Instructions To Offerors Commercial Items Oct 2018 52 204 7 System For Award Management Oct 2018 52 204 16 Commercial And Government Entity Code Reporting Jul 2016 52 216 1 Type Of Contract Apr 1984 852 209 70 Organizational Conflicts Of Interest Jan 2008 852 270 1 Representatives Of Contracting Officers Jan 2008 Far 52 212 3 Offerors Representations And Certifications Commercial Items Oct 2018 Offerors Must Complete Annual Representations And Certifications Electronically Via The System For Award Management Sam Website Located At Https Www Sam Gov Portal In Accordance With Far 52 212 3 Offerors Representations And Certifications Commercial Items If Paragraph J Of The Provision Is Applicable A Written Submission Is Required The Following Contract Clauses Apply To This Acquisition Far 52 212 4 Contract Terms And Conditions Commercial Items Oct 2018 Addenda To Far 52 212 4 Attached 52 204 13 System For Award Management Maintenance Oct 2018 52 217 8 Option To Extend Services The Government May Require Continued Performance Of Any Services Within The Limits And At The Rates Specified In The Contract These Rates May Be Adjusted Only As A Result Of Revisions To Prevailing Labor Rates Provided By The Secretary Of Labor The Option Provision May Be Exercised More Than Once But The Total Extension Of Performance Hereunder Shall Not Exceed 6 Months The Contracting Officer May Exercise The Option By Written Notice To The Contractor Within 60 Days End Of Clause Except When It Is Determined In Accordance With Far 17 206 B Not To Be In The Government S Best Interests The Government Will Evaluate Offers For Award Purposes By Adding The Total Price For All Options To The Total Price For The Basic Requirement This Includes Options Under Far 52 217 8 Option To Extend Services Which Applies To This Solicitation Evaluation Of Options Under Far 52 217 8 Will Be Accomplished By Using The Prices Offered For The Last Option Period To Determine The Price For A 6 Month Option Period Which Will Be Added To The Base And Other Option Years To Arrive At The Total Price Evaluation Of Options Will Not Obligate The Government To Exercise The Option S 52 217 9 Option To Extend The Term Of The Contract 52 232 19 Availability Of Funds For The Next Fiscal Year 52 232 40 Providing Accelerated Payments To Small Business Subcontractors Dec 2013 852 203 70 Commercial Advertising May 2008 852 219 10 Va Notice Of Total Service Disabled Veteran Owned Small Business Set Aside Jul 2016 Deviation 852 219 11 Va Notice Of Total Veteran Owned Small Business Set Aside Jul 2016 Deviation 852 219 74 Limitations On Subcontracting Monitoring And Compliance Jul 2018 Deviation A This Solicitation Includes Vaar 852 219 10 Va Notice Of Total Service Disabled Veteran Owned Small Business Set Aside Vaar 852 219 11 Va Notice Of Total Veteran Owned Small Business Set Aside And Far 52 219 6 Notice Of Total Small Business Set Aside B Accordingly Any Contract Resulting From This Solicitation Is Subject To The Limitation On Subcontracting Requirements In 13 Cfr 125 6 The Contractor Is Advised That In Performing Contract Administration Functions The Contracting Officer May Use The Services Of A Support Contractor S Retained By Va To Assist In Assessing The Contractor S Compliance With The Limitations On Subcontracting Or Percentage Of Work Performance Requirements Specified In The Clause To That End The Support Contractor S May Require Access To Contractor S Offices Where The Contractor S Business Records Or Other Proprietary Data Are Retained And To Review Such Business Records Regarding The Contractor S Compliance With This Requirement C All Support Contractors Conducting This Review On Behalf Of Va Will Be Required To Sign An Information Protection And Non Disclosure And Disclosure Of Conflicts Of Interest Agreement To Ensure The Contractor S Business Records Or Other Proprietary Data Reviewed Or Obtained In The Course Of Assisting The Contracting Officer In Assessing The Contractor For Compliance Are Protected To Ensure Information Or Data Is Not Improperly Disclosed Or Other Impropriety Occurs D Furthermore If Va Determines Any Services The Support Contractor S Will Perform In Assessing Compliance Are Advisory And Assistance Services As Defined In Far 2 101 Definitions The Support Contractor S Must Also Enter Into An Agreement With The Contractor To Protect Proprietary Information As Required By Far 9 505 4 Obtaining Access To Proprietary Information Paragraph B The Contractor Is Required To Cooperate Fully And Make Available Any Records As May Be Required To Enable The Contracting Officer To Assess The Contractor S Compliance With The Limitations On Subcontracting Or Percentage Of Work Performance Requirement 852 232 72 Electronic Submission Of Payment Requests Nov 2018 852 237 70 Contractor Responsibilities Apr 1984 Far 52 212 5 Contract Terms And Conditions Required To Implement Statutes Or Executive Orders Jan 2019 The Following Subparagraphs Of Far 52 212 5 Are Applicable 52 204 10 Reporting Executive Compensation Amp First Tier Subcontract Awards Oct 2018 52 204 14 Service Contract Reporting Requirements 52 209 6 Protecting The Government S Interest When Subcontracting With Contractors Debarred Suspended Or Proposed For Debarment Oct 2015 52 219 3 Notice Of Hubzone Set Aside Or Sole Source Award Nov 2011 52 219 6 Notice Of Total Small Business Set Aside Nov 2011 52 219 13 Notice Of Set Aside Of Orders Nov 2011 52 219 27 Notice Of Service Disabled Veteran Owned Small Business Set Aside Nov 2011 52 219 28 Post Award Small Business Program Rerepresentation Jul 2013 52 222 3 Convict Labor June 2003 52 222 21 Prohibition Of Segregated Facilities Apr 2015 52 222 26 Equal Opportunity Sept 2016 52 222 35 Equal Opportunity For Veterans Oct 2015 52 222 36 Equal Opportunity For Workers With Disabilities Jul 2014 52 222 37 Employment Reports On Veterans Feb 2016 52 222 50 Combating Trafficking In Persons Jan 2019 52 223 18 Encouraging Contractor Policies To Ban Text Messaging While Driving Aug 2011 52 225 13 Restrictions On Certain Foreign Purchases June 2008 52 232 33 Payment By Electronic Funds Transfer System For Award Management Oct 2018 52 242 5 Payments To Small Business Subcontractors Jan 2017 52 222 41 Service Contract Labor Standards Aug 2018 52 222 42 Statement Of Equivalent Rates For Federal Hires May 2014 52 222 55 Minimum Wages Under Executive Order 13658 Dec 2015 52 222 62 Paid Sick Leave Under Executive Order 13706 Jan 2017 52 217 8 Option To Extend Services The Government May Require Continued Performance Of Any Services Within The Limits And At The Rates Specified In The Contract These Rates May Be Adjusted Only As A Result Of Revisions To Prevailing Labor Rates Provided By The Secretary Of Labor The Option Provision May Be Exercised More Than Once But The Total Extension Of Performance Hereunder Shall Not Exceed 6 Months The Contracting Officer May Exercise The Option By Written Notice To The Contractor Within 60 Days End Of Clause Except When It Is Determined In Accordance With Far 17 206 B Not To Be In The Government S Best Interests The Government Will Evaluate Offers For Award Purposes By Adding The Total Price For All Options To The Total Price For The Basic Requirement This Includes Options Under Far 52 217 8 Option To Extend Services Which Applies To This Solicitation Evaluation Of Options Under Far 52 217 8 Will Be Accomplished By Using The Prices Offered For The Last Option Period To Determine The Price For A 6 Month Option Period Which Will Be Added To The Base And Other Option Years To Arrive At The Total Price Evaluation Of Options Will Not Obligate The Government To Exercise The Option S End Of Addendum 52 204 24 Representation Regarding Certain Telecommunications And Video Surveillance Services Or Equipment Representation Regarding Certain Telecommunications And Video Surveillance Services Or Equipment Aug 2019 A Definitions As Used In This Provision Covered Telecommunications Equipment Or Services Critical Technology And Substantial Or Essential Component Have The Meanings Provided In Clause 52 204 25 Prohibition On Contracting For Certain Telecommunications And Video Surveillance Services Or Equipment B Prohibition Section 889 A 1 A Of The John S Mccain National Defense Authorization Act For Fiscal Year 2019 Pub L 115 232 Prohibits The Head Of An Executive Agency On Or After August 13 2019 From Procuring Or Obtaining Or Extending Or Renewing A Contract To Procure Or Obtain Any Equipment System Or Service That Uses Covered Telecommunications Equipment Or Services As A Substantial Or Essential Component Of Any System Or As Critical Technology As Part Of Any System Contractors Are Not Prohibited From Providing 1 A Service That Connects To The Facilities Of A Third Party Such As Backhaul Roaming Or Interconnection Arrangements Or 2 Telecommunications Equipment That Cannot Route Or Redirect User Data Traffic Or Permit Visibility Into Any User Data Or Packets That Such Equipment Transmits Or Otherwise Handles C Representation The Offeror Represents That it Will Will Not Provide Covered Telecommunications Equipment Or Services To The Government In The Performance Of Any Contract Subcontract Or Other Contractual Instrument Resulting From This Solicitation D Disclosures If The Offeror Has Responded Affirmatively To The Representation In Paragraph C Of This Provision The Offeror Shall Provide The Following Information As Part Of The Offer 1 All Covered Telecommunications Equipment And Services Offered Include Brand Model Number Such As Original Equipment Manufacturer Oem Number Manufacturer Part Number Or Wholesaler Number And Item Description As Applicable 2 Explanation Of The Proposed Use Of Covered Telecommunications Equipment And Services And Any Factors Relevant To Determining If Such Use Would Be Permissible Under The Prohibition In Paragraph B Of This Provision 3 For Services The Entity Providing The Covered Telecommunications Services Include Entity Name Unique Entity Identifier And Commercial And Government Entity Cage Code If Known And 4 For Equipment The Entity That Produced The Covered Telecommunications Equipment Include Entity Name Unique Entity Identifier Cage Code And Whether The Entity Was The Oem Or A Distributor If Known End Of Clause 52 204 25 Prohibition On Contracting For Certain Telecommunications And Video Surveillance Services Or Equipment Prohibition On Contracting For Certain Telecommunications And Video Surveillance Services Or Equipment Aug 2019 A Definitions As Used In This Clause Covered Foreign Country Means The People S Republic Of China Covered Telecommunications Equipment Or Services Means 1 Telecommunications Equipment Produced By Huawei Technologies Company Or Zte Corporation Or Any Subsidiary Or Affiliate Of Such Entities 2 For The Purpose Of Public Safety Security Of Government Facilities Physical Security Surveillance Of Critical Infrastructure And Other National Security Purposes Video Surveillance And Telecommunications Equipment Produced By Hytera Communications Corporation Hangzhou Hikvision Digital Technology Company Or Dahua Technology Company Or Any Subsidiary Or Affiliate Of Such Entities 3 Telecommunications Or Video Surveillance Services Provided By Such Entities Or Using Such Equipment Or 4 Telecommunications Or Video Surveillance Equipment Or Services Produced Or Provided By An Entity That The Secretary Of Defense In Consultation With The Director Of National Intelligence Or The Director Of The Federal Bureau Of Investigation Reasonably Believes To Be An Entity Owned Or Controlled By Or Otherwise Connected To The Government Of A Covered Foreign Country Critical Technology Means 1 Defense Articles Or Defense Services Included On The United States Munitions List Set Forth In The International Traffic In Arms Regulations Under Subchapter M Of Chapter I Of Title 22 Code Of Federal Regulations 2 Items Included On The Commerce Control List Set Forth In Supplement No 1 To Part 774 Of The Export Administration Regulations Under Subchapter C Of Chapter Vii Of Title 15 Code Of Federal Regulations And Controlled I Pursuant To Multilateral Regimes Including For Reasons Relating To National Security Chemical And Biological Weapons Proliferation Nuclear Nonproliferation Or Missile Technology Or Ii For Reasons Relating To Regional Stability Or Surreptitious Listening 3 Specially Designed And Prepared Nuclear Equipment Parts And Components Materials Software And Technology Covered By Part 810 Of Title 10 Code Of Federal Regulations Relating To Assistance To Foreign Atomic Energy Activities 4 Nuclear Facilities Equipment And Material Covered By Part 110 Of Title 10 Code Of Federal Regulations Relating To Export And Import Of Nuclear Equipment And Material 5 Select Agents And Toxins Covered By Part 331 Of Title 7 Code Of Federal Regulations Part 121 Of Title 9 Of Such Code Or Part 73 Of Title 42 Of Such Code Or 6 Emerging And Foundational Technologies Controlled Pursuant To Section 1758 Of The Export Control Reform Act Of 2018 50 U S C 4817 Substantial Or Essential Component Means Any Component Necessary For The Proper Function Or Performance Of A Piece Of Equipment System Or Service B Prohibition Section 889 A 1 A Of The John S Mccain National Defense Authorization Act For Fiscal Year 2019 Pub L 115 232 Prohibits The Head Of An Executive Agency On Or After August 13 2019 From Procuring Or Obtaining Or Extending Or Renewing A Contract To Procure Or Obtain Any Equipment System Or Service That Uses Covered Telecommunications Equipment Or Services As A Substantial Or Essential Component Of Any System Or As Critical Technology As Part Of Any System The Contractor Is Prohibited From Providing To The Government Any Equipment System Or Service That Uses Covered Telecommunications Equipment Or Services As A Substantial Or Essential Component Of Any System Or As Critical Technology As Part Of Any System Unless An Exception At Paragraph C Of This Clause Applies Or The Covered Telecommunication Equipment Or Services Are Covered By A Waiver Described In Federal Acquisition Regulation 4 2104 C Exceptions This Clause Does Not Prohibit Contractors From Providing 1 A Service That Connects To The Facilities Of A Third Party Such As Backhaul Roaming Or Interconnection Arrangements Or 2 Telecommunications Equipment That Cannot Route Or Redirect User Data Traffic Or Permit Visibility Into Any User Data Or Packets That Such Equipment Transmits Or Otherwise Handles D Reporting Requirement 1 In The Event The Contractor Identifies Covered Telecommunications Equipment Or Services Used As A Substantial Or Essential Component Of Any System Or As Critical Technology As Part Of Any System During Contract Performance Or The Contractor Is Notified Of Such By A Subcontractor At Any Tier Or By Any Other Source The Contractor Shall Report The Information In Paragraph D 2 Of This Clause To The Contracting Officer Unless Elsewhere In This Contract Are Established Procedures For Reporting The Information In The Case Of The Department Of Defense The Contractor Shall Report To The Website At Https Dibnet Dod Mil For Indefinite Delivery Contracts The Contractor Shall Report To The Contracting Officer For The Indefinite Delivery Contract And The Contracting Officer S For Any Affected Order Or In The Case Of The Department Of Defense Identify Both The Indefinite Delivery Contract And Any Affected Orders In The Report Provided At Https Dibnet Dod Mil 2 The Contractor Shall Report The Following Information Pursuant To Paragraph D 1 Of This Clause I Within One Business Day From The Date Of Such Identification Or Notification The Contract Number The Order Number S If Applicable Supplier Name Supplier Unique Entity Identifier If Known Supplier Commercial And Government Entity Cage Code If Known Brand Model Number Original Equipment Manufacturer Number Manufacturer Part Number Or Wholesaler Number Item Description And Any Readily Available Information About Mitigation Actions Undertaken Or Recommended Ii Within 10 Business Days Of Submitting The Information In Paragraph D 2 I Of This Clause Any Further Available Information About Mitigation Actions Undertaken Or Recommended In Addition The Contractor Shall Describe The Efforts It Undertook To Prevent Use Or Submission Of Covered Telecommunications Equipment Or Services And Any Additional Efforts That Will Be Incorporated To Prevent Future Use Or Submission Of Covered Telecommunications Equipment Or Services E Subcontracts The Contractor Shall Insert The Substance Of This Clause Including This Paragraph E In All Subcontracts And Other Contractual Instruments Including Subcontracts For The Acquisition Of Commercial Items End Of Clause 52 233 2 Service Of Protest Sep 2006 Protests As Defined In Section 33 101 Of The Federal Acquisition Regulation That Are Filed Directly With An Agency And Copies Of Any Protests That Are Filed With The Government Accountability Office Gao Shall Be Served On The Contracting Officer Addressed As Follows By Obtaining Written And Dated Acknowledgment Of Receipt From Hand Carried Address Department Of Veterans Affairs Network Contracting Office Nco 17 Regional Procurement Office West 124 E Hwy 67 Duncanville Texas 75137 Mailing Address Department Of Veterans Affairs Network Contracting Office Nco 17 Regional Procurement Office West 124 E Hwy 67 Duncanville Texas 75137 B The Copy Of Any Protest Shall Be Received In The Office Designated Above Within One Day Of Filing A Protest With The Gao End Of Provision Vaar 852 233 70 Protest Content Alternative Dispute Resolution Oct 2018 A Any Protest Filed By An Interested Party Shall 1 Include The Name Address Fax Number Email And Telephone Number Of The Protester 2 Identify The Solicitation And Or Contract Number 3 Include An Original Signed By The Protester Or The Protester S Representative And At Least One Copy 4 Set Forth A Detailed Statement Of The Legal And Factual Grounds Of The Protest Including A Description Of Resulting Prejudice To The Protester And Provide Copies Of Relevant Documents 5 Specifically Request A Ruling Of The Individual Upon Whom The Protest Is Served 6 State The Form Of Relief Requested And 7 Provide All Information Establishing The Timeliness Of The Protest B Failure To Comply With The Above May Result In Dismissal Of The Protest Without Further Consideration C Bidders Offerors And Contracting Officers Are Encouraged To Use Alternative Dispute Resolution Adr Procedures To Resolve Protests At Any Stage In The Protest Process If Adr Is Used The Department Of Veterans Affairs Will Not Furnish Any Documentation In An Adr Proceeding Beyond What Is Allowed By The Federal Acquisition Regulation End Of Provision Vaar 852 233 71 Alternate Protest Procedure Oct 2018 A As An Alternative To Filing A Protest With The Contracting Officer An Interested Party May File A Protest By Mail Or Electronically With Executive Director Office Of Acquisition And Logistics Risk Management And Compliance Service 003A2c Department Of Veterans Affairs 810 Vermont Avenue Nw Washington Dc 20420 Or Email Edprotests Va Gov B The Protest Will Not Be Considered If The Interested Party Has A Protest On The Same Or Similar Issue S Pending With The Contracting Officer End Of Provision Please Note The Correct Mailing Information For Filing Alternate Protests Is As Follows Deputy Assistant Secretary For Acquisition And Logistics Risk Management Team Department Of Veterans Affairs 810 Vermont Avenue N W Washington Dc 20420 Or For Solicitations Issued By The Office Of Construction And Facilities Management Director Office Of Construction And Facilities Management 811 Vermont Avenue N W Washington Dc 20420 Required Registration With Contractor Performance System Cpars As Prescribed In Federal Acquisition Regulation Far Part 42 15 The Department Of Veterans Affairs Va Evaluates Contractor Past Performance On All Contracts That Exceed 100 000 And Shares Those Evaluations With Other Federal Government Contract Specialists And Procurement Officials The Far Requires That The Contractor Be Provided An Opportunity To Comment On Past Performance Evaluations Prior To Each Report Closing To Fulfill This Requirement Va Uses An Online Database The Contractor Performance System Cpars Which Is Maintained By The National Institutes Of Health Nih The Cps Database Information Is Shared With The Past Performance Information Retrieval System Ppirs Database Which Is Available To All Federal Agencies Each Contractor Whose Contract Award Is Estimated To Exceed 100 000 00 Is Required To Register With The Nih Cps Database At The Following Web Address Http Www Cpars Gov Training And Help In Registering Can Be Obtained By Contacting The Point Of Contact Information Listed At This Website And The Hyper Link For Training Or By Phone At 207 438 1690 For Contracts With A Period Of One Year Or Less The Contracting Officer Will Perform A Single Evaluation When The Contract Is Complete For Contracts Exceeding One Year The Contracting Officer Will Evaluate The Contractor S Performance Annually Interim Reports Will Be Filed Each Year Until The Last Year Of The Contract When The Final Report Will Be Completed The Report Shall Be Assigned In Cps To The Contractor S Designated Representative For Comment The Contractor Representative Will Have Thirty Days To Submit Any Comments And Re Assign The Report To The Va Contracting Officer The Duncan Hunter National Defense Authorization Act Of 2009 Public Law 110 417 Was Enacted On October 14 2008 Section 872 Of This Act Required The Development And Maintenance Of An Information System That Contains Specific Information On The Integrity And Performance Of Covered Federal Agency Contractors And Grantees The Federal Awardees Performance And Integrity Information System Fapiis Were Developed To Address These Requirements Fapiis Is A Distinct Application That Is Accessed Through The Past Performance Information System Ppirs And Is Available To Federal Acquisition Professionals For Their Use In Award And Responsibility Determinations Fapiis Provides Users Access To Integrity And Performance Information From The Fapiis Reporting Module In The Contractor Performance Assessment Reporting System Cpars Proceedings Information From The Central Contractor Registration Ccr Database And Suspension Disbarment Information From The Excluded Parties List System Epls Submission Of Quote Far 52 212 1 Instructions To Offerors Commercial Items The Offeror Shall Submit Their Quote On Company Letterhead And Shall Include Unit Price Overall Total Price Name Address And Telephone Number Of The Offeror Firm s Duns And Orca Document In Sam At Www Sam Gov Complete Copy Of 52 212 3 Offerors Representations And Certifications Commercial Items And Orca Document The Offeror Shall Provide Sufficient Evidence That They Possess Adequate Resources Capability Experience Responsibility And Integrity To Meet The Technical Capabilities To Comply With The Requirements Of The Resulting Contract The Offeror Shall Meet The Limitation In Subcontracting Clause The Subcontract Vendor Must Be Similarly Situated In The Same The Offeror Shall Outline How They Will Be In Agreeance Compliance With The Limitations On Subcontracting Requirements In 13 Cfr 125 6 Any Quotes Using Subcontractors Or Teaming Partners To Perform Any Part Of The Work Must Show The Subcontractor Or Teaming Partner To Be Similarly Situated As The Prime A Similarly Situated Subcontractors Or Teaming Partners Is A Company Who Has The Same Size Standard And Naics Code As The Prime Offeror Vendor Similarly Situated Entity Is A Subcontractor That Has The Same Small Business Program Status As The Prime Contractor This Means That For A Hubzone Requirement A Subcontractor That Is A Qualified Hubzone Small Business Concern For A Small Business Set Aside Partial Set Aside Or Reserve A Subcontractor That Is A Small Business Concern For A Sdvo Small Business Requirement A Subcontractor That Is A Self Certified Sdvo Sbc For An 8 A Requirement A Subcontractor That Is An 8 A Certified Program Participant For A Wosb Or Edwosb Contract A Subcontractor That Has Complied With The Requirements Of Part 127 In Addition To Sharing The Same Small Business Program Status As The Prime Contractor A Similarly Situated Entity Must Also Be Small For The Naics Code That The Prime Contractor Assigned To The Subcontract The Subcontractor Will Perform Quote Submission Instructions And Evaluations Evaluation Of Quotes Will Be Conducted Using Simplified Acquisition Procedures In Accordance With Far 13 106 2 Evaluation Of Quotes The Government Intends To Award One Contract Resulting From This Solicitation Please Read Each Section Below Carefully For The Submittals And Information Required As Part Of The Evaluation Failure To Provide The Requested Information Below Shall Be Considered Non Compliant And Your Quote Could Be Removed From The Evaluation Process Offeror Quotes Shall Be Evaluated Under Far 13 106 2 B 3 Comparative Evaluation Therefore The Government Is Not Obligated To Determine A Competitive Range Conduct Discussions With All Contractors Solicit Final Revised Quotes And Use Other Techniques Associated With Far Part 15 The Contracting Techniques Associated With Far Part 15 Are Not Mandatory The Government Reserves The Right To Consider A Quotation Other Than The Lowest Price That Provides Additional Benefit S Quotations May Exceed Minimum Requirements Of The Solicitation The Government Reserves The Right To Select A Quotation That Provides Benefit To The Government That Exceeds The Minimum Requirements Of The Solicitation But Is Not Required To Do So Each Response Must Meet The Minimum Requirements Of The Solicitation The Government Shall Award A Contract Resulting From This Solicitation The Following Factors Shall Be Used To Evaluate Offers Price Follow These Instructions Offeror Shall Complete The Price Schedule With Offerors Proposed Contract Line Item Prices Inserted In Appropriate Spaces Ensure Your Representations And Certifications Are Complete In The System For Award Management Sam Https Www Sam Gov Otherwise You Will Need To Fill Out Solicitation Clause 52 212 3 Offeror Representation And Certifications Commercial Items And Submit With The Quote Federal Acquisition Regulations Require That Federal Contractors Register In The Sam Database At Http Www Sam Gov And Enter All Mandatory Information Into The System Award Cannot Be Made Until The Contractor Has Registered Offerors Are Encouraged To Ensure That They Are Registered In Sam Prior To Submitting Their Quotation Past Or Relevant Performance Provide References Of Work Similar In Scope And Size With The Requirement Detailed In The Statement Of Work References Must Include Contact Information Brief Description Of The Work Completed And Contract If Relevant the Government Also Reserves The Right To Obtain Information For Use In The Evaluation Of Past Performance From Any And All Sources The Contracting Officer May Also Use Information Available In The Past Performance Retrieval System Ppirs When Evaluating Contractor Past Performance The Contracting Will Review Ppirs For Offerors For The Last 3 Years If No Past Performance Is Available In Ppirs It Will Be Considered Acceptable And Or Neutral Technical The Offeror S Quote Shall Be Evaluated To Determine If The Organization Has The Experience And Capabilities To Provide The Requested Services Iaw The Statement Of Work In A Timely Efficient Manner Technical Question Submission Questions Must Be Received No Later Than June 1 2020 At 9 00Am Cst Email Your Questions Directly To Rastreva Upshaw Va Gov And Victoria Rone3 Va Gov The Subject Line Must Specify Rfq 336C25720q0756 Questions There Will Be No Automated Email Notification Of Receipt Of Questions An Amendment Modification To The Solicitation Will Be Posted To Fbo Answering All Questions Submitted Rfq Quote Submission Quotes Must Be Received No Later Than Friday June 5 2020 Cst At 10 00Am Cst Email Your Quote Directly To Rastreva Upshaw Va Gov And Victoria Rone3 Va Gov The Subject Line Must Specify Rfq 36C25720q0756 Quotes Offers There Will Be No Automated Email Notification Of Receipt Of Quotes All Quotes Received Without Requested Documentation Will Not Be Considered Quote Should Be Broken Down As Follows Price Cost Schedule Base Period June 15 2020 June 14 2021 Clin Description Quantity Unit Unit Price Total Price 0001 Full Service Ophthalmic Lanes Equipment 12 Months Option Year Total Option Period June 15 2021 June 14 2022 Clin Description Quantity Unit Unit Price Total Price 0002 Full Service Ophthalmic Lanes Equipment 12 Months Option Year Total Option Period 2 June 15 2022 June 14 2023 Clin Description Quantity Unit Unit Price Total Price 0003 Full Service Ophthalmic Lanes Equipment 12 Months Option Year Total Option Period 3 June 15 2023 June 14 2024 Clin Description Quantity Unit Unit Price Total Price 0004 Full Service Ophthalmic Lanes Equipment 12 Months Option Year Total Option Period 4 June 15 2024 June 14 2025 Clin Description Quantity Unit Unit Price Total Price 0005 Full Service Ophthalmic Lanes Equipment 12 Months Option Year Total Contract Total Base And All Option Years Statement Of Work Ophthalmic Lanes Preventive Maintenance Overview El Paso Vamc Is Requiring Non Personal Services To Provide Labor Equipment Materials And Travel For The Preventive Maintenance Of Fifteen 15 Ophthalmic Lanes And Seven 7 Laboratory Microscopes Located At The Elpvahcs Main Facility And Associated Ides Clinic In El Paso Texas Current Inventory May Change As Older Assets Are Replaced Place Of Performance El Paso Va Health Care System Va Medical Center 5001 N Piedras El Paso Tx 79930 Equipment Identification Name Description Of Equipment Phoropters Refractors 17 Manufacturer Model Marco Rt 700 Manufacturer Model Reichert 11635 Manufacturer Model Topcon Vt10 Procedure Will Be The Following But Not Limited To 1 Complete Disassembly And Inspection 2 Cleaning Of All Optics 3 Check Of Alignment And Calibration Of Cylinder Lenses And Rotating Prisms And Alignment Of Cylinder Protractors Including Realignment As Needed 4 All Necessary Lubrication And Adjustments 5 External Polishing Of Instrument Body With Silicone Compound To Repel Dust And Fingerprints Name Description Of Equipment Slit Lamps 22 Manufacturer Model Haag Streit Bq 900 Procedure Will Be The Following But Not Limited To 1 Partial Disassembly And Total Inspection 2 Cleaning Of All Optics 3 All Necessary Lubrication And Adjustments 4 All Necessary Optical Alignment To Insure Parfocality Between Magnifications As Well As Coaxial Alignment Between Microscope Head And Illumination 5 Cleaning Tightening And Tensioning Of Electrical Contacts As Needed 6 Reconditioning Of Joystick Ball Surface And Glide Plate With Silicone Compound To Assure Smooth Friction Free Base Movement 7 External Polishing Of Instrument Body With Silicone Compound To Repel Dust And Fingerprints Name Description Of Equipment Tonometer 22 Manufacturer Model Haag Streit At 900 Procedure Will Be The Following But Not Limited To 1 Inspection And Calibrate Check With Counter Weights Of 0 2 And 6 Grams Corresponding To 0 2 And 6 Mmhg Respectively With Recalibration As Needed 2 Alignment Of Prism In Center Of Field Of One Slit Lamp Ocular 3 Cleaning Of Friction Points With Tonometer To Increase Sensitivity And Precision If Necessary 4 Adjustment Of Tension Of Detent Spring For Tonometer Alignment On Slit Lamp If Necessary 5 External Polishing Of Instrument Body With Silicone Compound To Repel Dust And Fingerprints Name Description Of Equipment Keratometers 7 Manufacturer Model Marco Lombart Keratometer 1 Procedure Will Be The Following But Not Limited To 1 Partial Disassembly And Total Inspection 2 All Necessary Lubrication And Adjustments 3 Adjustment Of Axis Drum Rotation Tension And Movement Of Horizontal And Vertical Prism Slides 4 Clean Of All Optics 5 Recalibration As Needed Using Lensometer Test Spheres Of 40 50 42 50 And 44 75 Mm Radius Of Curvature 6 External Polishing Of Instrument Body With Silicone Compound To Repel Dust And Fingerprints Name Description Of Equipment Lensometers 11 Manufacturer Model Reichert Ml1 Manufacturer Model Topcon Lm 8E Manufacturer Model Marco Lm 101 Procedure Will Be The Following But Not Limited To I Partial Disassembly And Total Inspection 2 Cleaning Of All Optics 3 All Necessary Lubrication And Adjustments 4 Recalibration As Needed Using Younger Gauge Master With Dioptors And 12 Dioptors For Power A High Cylinder Lens For Axis Alignment With Etchings For Pin Alignment With Axis Optical Center And Stage 5 Alignment Of Target And Target s Rotational Axis Wit Optical Axis 6 External Polishing Of Instrument Body With Silicone Compound To Repel Dust And Fingerprints Name Description Of Equipment Chart Projectors 3 Manufacturer Model Reichert Ap250 Procedure Will Be The Following But Not Limited To I Partial Disassembly And Total Inspection 2 Cleaning Of Condensing Lenses In Front Of Bulb Housing And External Tube Lens Surfaces 3 All Necessary Lubrication And Adjustments 4 Calibration Of Letter Size Using 20 200 Letter To Duplicate 20 Foot Refraction Lane 5 Adjust Slide Mechanism Tension For Vertical Travel 6 Clean Adjust And Center Re Green Slide And Main Slide In Optical Field 7 Clean And Center Bulb Housing Reflector 8 Realign Bulb 9 Clean And Align Mirrors And Screen 10 External Polishing Of Instrument Body With Silicone Compound To Resist Dust And Fingerprints Name Description Of Equipment Ophthalmic Stand 18 Manufacturer Model Reliance 7900 Procedure Will Be The Following But Not Limited To I Check All Functions 2 Lubricate Arm Joints On Stand And Pole 3 Inspect And Adjust Slit Lamp Arm Movement A Counterweight Mechanism 4 Inspect And Adjust Slit Lamp Arm Lock Within Stand Base Name Description Of Equipment Microscope 7 Manufacturer Model Zeiss Axio Lab Manufacturer Model Delasco G300 Manufacturer Model Hund Wetzlar D 6330 Manufacturer Model Ao Phasestar Procedure Will Be The Following But Not Limited To 1 Partial Disassembly And Total Inspection 2 Cleaning Of All Optics 3 All Necessary Lubrication And Adjustments 4 All Necessary Optical Alignment To Insure Parfocality Between Different Magnifications As Well As Coaxial Alignment Between Microscope Head And Illumination 5 Cleaning Tightening And Tensioning Of Electrical Contacts As Needed 6 Adjustment Of Mechanical Stage To Ensure Smooth X Y Motion With Minimal Play 7 Adjustment Of Coarse Adjustment For Smooth Travel 8 External Polishing Of Instrument Body To Repel Dust And Fingerprints Definitions Acronyms Biomedical Engineer Supervisor Or Designee Co Contracting Officer Cor Contracting Officer s Representative Pm Preventive Maintenance Inspection Services Which Are Periodic In Nature And Are Required To Maintain The Equipment In Such Condition That It May Be Operated In Accordance With Its Intended Design And Functional Capacity With Minimal Incidence Of Malfunction Or Inoperative Conditions Fse Field Service Engineer A Person Who Is Authorized By The Contractor To Perform Maintenance Corrective And Or Preventive Services On The Elpvahcs Premises Esr Vendor Engineering Service Report A Documentation Of The Services Rendered For Each Incidence Of Work Performance Under The Terms And Conditions Of The Contract Acceptance Signature Va Employee Who Is Authorized To Sign Off On The Esr Which Indicates That The Emergency Repair Has Been Accomplished Or In A Pending Status Authorization Signature Cor S Signature Indicates Acceptance Of Work Status As Stated In Esr Oem Original Equipment Manufacturer Va Department Of Veterans Affairs Elpvahcs El Paso Va Health Care System Conformance Standards Contractor Shall Ensure That The Equipment Functions In Conformance With The Latest Published Edition Of The Applicable Standards Such As Nfpa 99 Ul Osha Jcaho Va Etc And The Manufacturer s Performance Standards Specifications As Used When The Equipment Was Originally Procured And That Any Upgrades Updates Shall Meet Or Exceed The Stated Standards Specifications Contractor Shall Comply With The Privacy Act Of 1974 And The Agency Rules And Regulations Issued Under The Act Contractor Shall Comply With Health Insurance Portability And Accountability Act Of 1996 Hipaa And The Agency Rules And Regulations Issued Under The Act Surrounding Access Protection And Confidentiality Of Personal Health Information And Individually Identifiable Information The Certification And Accreditation C Amp A Requirements Do Not Apply And A Security Accreditation Package Is Not Required Hours Of Coverage Vendor Shall Provide Telephone Support 24 Hours A Day 7 Days A Week Vendor Shall Provide Unscheduled Maintenance Mondays Fridays 8 00 Am 6 00 Pm Local Site Time For Optometry Systems Mondays Excluding Federal Holidays Vendor Shall Provide Planned Maintenance Scheduled At A Mutually Agreeable Time Mondays Fridays 8 00 Am 6 00 Pm Local Site Time For Optometry Systems Excluding Federal Holidays Cor Or Designated Alternate Shall Provide Reasonable Access To The Equipment Reasonable Working Space And A Reasonable Safe Hazard Free Operating Environment For Contractor S Employees And Representatives Providing Services Hereunder During Hours Of Coverage Federal Holidays Observed By The Elpvahcs Are New Years Day Labor Day Martin Luther King Day Columbus Day Presidents Day Veterans Day Memorial Day Thanksgiving Day Independence Day Christmas Day Documentation Reports The Documentation Esr Shall Include Detailed Itemization Of The Equipment Serviced Each Esr Must At A Minimum Document The Following Data Legibly And In Complete Detail A Name Of Contractor And Contract Number B Name Of Fse Who Performed Services C Identification Of Equipment To Be Serviced Inventory Id Number Device Name Manufacturer s Name Model Number And Serial Number And Any Other Manufacturer s Identification Numbers Reporting Requirements The Contractor Shall Report His Arrival In Person Or By Telephone To Biomedical Engineering When The Service Is Completed The Fse Shall Document Services Rendered On A Legible Esr S The Fse Shall Check Out With Biomedical Engineering And Submit The Esr S To The Cor If The Cor Is Unavailable A Copy Of The Esr Will Be Sent To The Cor After The Work For Review A Contact Information For Ei Paso Texas Elpvahcs Biomedical Contact Person S Chief Biomedical Engineering Or Designee Location Building Room Number Building 1 Rooms A I00 B Contact Information For Amarillo Texas Avahcs Biomedical Contact Person S Chief Biomedical Engineering Or Designee Reporting Required Services Beyond The Contract Scope The Contractor Shall Notify The Co And Cor In Writing Of The Existence Or The Development Of Any Defects In Or Repairs Required Beyond The Scheduled Service Calibration Maintenance To The Scheduled Equipment Identification Parking Smoking And Va Regulations The Contractor s Fses Shall Always Wear Visible Identification While In The Building Of The Elpvahcs It Is The Responsibility Of The Contractor To Park In The Appropriate Designated Parking Areas The Elpv Ahcs Will Not Invalidate Or Make Reimbursement For Parking Violations Of The Contractor Under Any Conditions Smoking Is Prohibited Inside Any Buildings At The Elpvahcs Possession Of Weapons Is Prohibited Enclosed Containers Including Tool Kits Shall Be Subject To Search Violations Of Va Regulations May Result In Citation Answerable In The United States Federal District Court Not A Local District State Or Municipal Court Period Of Performance Base Period June 15 2020 June 14 2021 Option Period One June 15 2021 June 14 2022 Option Period Two June 15 2022 June 14 2023 Option Period Three June 15 2023 June 14 2024 Option Period Four June 15 2024 June 14 2025 Quality Assurance Surveilance Plan Qasp A Direct Observation Can Be Performed Periodically Or Through 100 Surveillance Cor Shall Use Surveillance Methods Listed Below In The Administration Of This Qasp 1 Cor Will Periodically Review Major Aspects Of The Sow To Include Quality Of Services Provided 2 Cor Will Utilize Direct Observations Both From The Cor As Well As Those Of The Using Department Or Section To Ensure A Full 360 Degree Review Of The Level Of Service Provided B Periodic Inspection Evaluates Outcomes On A Periodic Basis Inspections Will Be Unscheduled As Required 1 Cor Will Inspect Service Records Supplied By Vendor With Using Service To Ensure Quality Of Service And Positive Customer Interaction 2 Cor Will Periodically Monitor Interaction Of Vendor With Using Service To Ensure Services Are Provided Timely Efficiently And Meet The Customer s Needs C Validated User Customer Complaints Relies On The Patient To Identify Deficiencies Complaints Are Then Investigated And Validated 1 Cor Will Routinely Engage Customers In Discussions Regarding Services Rendered And Ensure That All Communications From The Vendor Are Professional 2 Cor Will Review Customer Complaints Regarding System Maintenance And General Communication With Vendor To Ensure Vendor Is Aware Of Any Situations Where A High Quality Of Service May Have Been Compromised Unscheduled Maintenance Repair Service Contractor Shall Maintain The Equipment In Accordance With Albuquerque Optical And Oem Recommended Frequencies And Hardware Specifications As Set Forth In The Service Manuals Vendor Shall Make Reasonable Efforts Provide On Site Support Within Twenty Four Hours During Covered Days Upon Notification By Customer The Co Or Cor Has The Authority To Approve Request A Service Call From The Contractor C Coverage Includes On Site Support 4 Hour On Site Response Service Parts Ordered By Noon Same Day Delivery Hardware Updates Software Software Updates Labor Travel Remote Service Safety Checks Planned Maintenance And Quality Assurance D Contractor Shall Provide Telephone Support Per Section C Iv Hours Of Coverage E When The Contractor Leaves On Site Location Where Maintenance Services Are Being Performed The Site Shall Be Left In A Clean Neat And Orderly Condition Ensuring The Hospital Clinic Staff And Patients Are Not Subjected To Any Safety Hazards Including But Not Limited To Expose Wiring Open Circuit Panels Or Tripping Hazards F The Cor Shall Be Informed Personally Or In Writing Of The Equipment Status Prior To The Contractor Leaving The Work Site G The Contractor Is Not Responsible For The Maintenance Of Equipment Listed When Damage Resulted From Act Of God Or When Services From Other Than The Contractor S Personnel Have Been Performed The Contractor Is Not Responsible For The Maintenance Of Equipment Listed When Damage Results From Government Neglect Misuse Abuse Liquid Spills Unauthorized Attachments Or Alterations To Factory Settings Of The Unit Scheduled Maintenance The Contractor Shall Perform Pm Calibration Services To Ensure That Equipment Listed In The Schedule Performs In Accordance With Section C Iii Conformance Standards Such Maintenance Shall Be Performed At Mutually Agreed Times During Pm Coverage Hours All Exceptions To The Pm Schedule Shall Be Arranged And Approved In Advance With The Cor The Contractor Shall Provide And Utilize Procedures And Checklists With Worksheet Originals Indicating Work Performed And Actual Values Obtained As Applicable Any Charges For Parts Services Manuals Tools Software Or Travel Required To Successfully Complete Scheduled Pm Calibration Are Included Within This Contract Unless Specifically Stated In Writing The Contractor Shall Provide Written Description Of Preventive Maintenance Inspections Pmi This Description Shall Include An Itemized List Of The Procedures Performed Pm Services Shall Include But Need Not Be Limited To The Following Cleaning Of Equipment Calibrating And Lubricating The Equipment Performing Remedial Maintenance Of Non Emergent Nature Testing And Replacing Faulty And Worn Parts And Or Parts Likely To Become Faulty Fail Or Become Worn 5 Inspecting And Replacing Where Indicated Electrical Wiring And Cables For Wear And Fraying 6 Inspecting And Replacing Where Indicated All Mechanical Components 7 Returning The Equipment To The Operating Condition 8 Providing Documentation Of Services Performed Parts The Contractor Has Ready Access No More Than Three 3 Business Days To All Parts Including Unique And Or High Mortality Replacement Parts Contractor Is Not Responsible For Delays Beyond The Contractor S Reasonable Control The Contract Shall Include All Parts Except If Applicable Those Parts Specifically Listed As Being Excluded The Contractor Shall Use New Or Rebuilt Parts Which Meet Or Exceed Oem Standards For Equivalent Quality And Reliability As A New Part Used Parts Or Those Removed From Another System Shall Not Be Installed Without Specific Approval By The Co Or The Cor The Contractor Shall Not Modify The System To Facilitate Replacement Parts That Are Not Identical To The Part Being Replaced Unless Such Modification Was Developed Approved And Released By The Oem The Following Items Are Excluded From Coverage User Replaceable Expendable Parts Supplies And Parts Replaced For Cosmetic Reasons The Contractor Shall Also List Any Additional Excluded Parts Under The Service Contract Any Hardware Such As A Hard Drive Which Contained Patient Information Shall Be Sanitized In Accordance With National Security Agency Standards By Elpvahcs Staff Prior To Being Removed From The Elpvahcs
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