Organization of Events

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Tenders are invited for Organization of Events Service Contract Notice for Restricted procedure for providing service for Organization of events under Interreg IPA CBC Programmes 2014 2020 managed by Republic of Bulgaria 05 05 2020 Territorial Cooperation Management Directorate within the Ministry of Regional Development and Public Works of the Republic of Bulgaria in its capacity of Managing Authority of the above mentioned programmes has published Service Contract Notice about restricted procedure for providing service for Organization of events under Interreg IPA CBC Programmes 2014 2020 managed by Republic of Bulgaria The dead line for submition the application form to the contracting authority before 17 30 h Local time on 15 06 2020 The Service Contract Notice sent for publication on the Official Journal of the European Union supplement OJ S is now available on the TED database http ted europa eu To access the published notice please click on 2020 S 087 207805 or find attachment HERE SERVICE CONTRACT NOTICEProviding service for Organization of events under Interreg IPA CBC Programmes 2014 2020 managed by Republic of Bulgaria Location Republic of Bulgaria Republic of Serbia Republic of North Macedonia and Republic of Turkey1 Publication reference 20 211801 0012 Procedure Restricted3 Programme title Interreg IPA CBC Bulgaria Serbia Programme CCI No 2014TC16I5CB007 adopted by Decision of EC No C 2015 5444 30 07 2015 Interreg IPA CBC Programme between Bulgaria and Republic of North Macedonia CCI No 2014TC16I5CB006 adopted by Decision of EC C 2015 5653 04 08 2015 Interreg IPA CBC Bulgaria Turkey Programme CCI No 2014TC16I5CB005 adopted by Decision of EC C 2015 5280 22 07 2015 4 FinancingTechnical Assistance Priority Axes5 Contracting AuthorityTerritorial Cooperation Management Directorate within the Ministry of Regional Development and Public Works of Republic of Bulgaria the Managing Contracting Authority Clarifications may be sought from the contracting authority at the following email address satanasov mrrb government bg at the latest 21 days before the deadline for submission of applications stated at the point 23 below Clarifications will be published on the website of DG International Cooperation and Development at the latest 5 days before the deadline CONTRACT SPECIFICATION6 Nature of contract Global price7 Contract descriptionThe subject of this contract is to provide professional and timely services for organization and conduction of the following events as regards the Interreg IPA CBC Programmes 2014 2020 between Bulgaria and Serbia 2014TC16I5CB007 Bulgaria and North Macedonia 2014TC16I5CB006 and Bulgaria and Turkey 2014TC16I5CB005 managed by Republic of Bulgaria 3 three training seminars for project implementation 3 three Joint Working group Joint seminars 10 ten Joint Monitoring Committee meetings 2 two Technical meetings 2 two Joint programme events with participation of MA JS staff 2 two workshops for the staff of Territorial Cooperation Management Directorate 8 Number and titles of lotsOne lot only9 Maximum budgetEUR 53 800 VAT excluded 10 Scope for additional servicesN ACONDITIONS OF PARTICIPATION11 EligibilityParticipation is open to all legal persons participating either individually or in a grouping consortium of tenderers which are established in a Member State of the European Union or in acountry or territory of the regions covered and or authorised by the specific instruments applicableto the programme under which the contract is financed see item 29 below Participation is alsoopen to international organisations Participation of natural persons is directly governed by thespecific instruments applicable to the programme under which the contract is financed 12 CandidatureAll eligible natural and legal persons as per item 11 above or groupings of such persons consortia may apply A consortium may be a permanent legally established grouping or a grouping which has beenconstituted informally for a specific tender procedure All members of a consortium i e the leaderand all other members are jointly and severally liable to the contracting authority The participation of an ineligible natural or legal person as per item 11 will result in the automaticexclusion of that person In particular if that ineligible person belongs to a consortium the wholeconsortium will be excluded 13 Number of applicationsNo more than one application can be submitted by a natural or legal person whatever the form ofparticipation as an individual legal entity or as leader or member of a consortium submitting anapplication In the event that a natural or legal person submits more than one application allapplications in which that person has participated will be excluded 14 Shortlist alliances prohibitedAny tenders received from tenderers comprising firms other than those mentioned in the shortlisted application forms will be excluded from this restricted tender procedure unless prior approvalfrom the contracting authority has been obtained see practical guide PRAG 2 6 3 Short listedcandidates may not form alliances or subcontract to each other for the contract in question 15 Grounds for exclusionAs part of the application form candidates must submit a signed declaration included in thestandard application form to the effect that they are not in any of the exclusion situations listed inSection 2 6 10 1 of the PRAG Candidates included in the lists of EU restrictive measures see Section 2 4 of the PRAG at themoment of the award decision cannot be awarded the contract 16 Sub contractingSubcontracting is allowed 17 Number of candidates to be short listedJuly 2019 Page 3b2a contractnotice enOn the basis of the applications received between 4 and 8 candidates will be invited to submitdetailed tenders for this contract If the number of eligible candidates meeting the selection criteriais less than the minimum of 4 the contracting authority may invite the candidates who satisfy thecriteria to submit a tender PROVISIONAL TIMETABLE18 Provisional date of invitation to tender08 07 202019 Provisional commencement date of the contract13 11 202020 Initial period of implementation of tasks35 monthsSELECTION AND AWARD CRITERIA21 Selection criteriaThe following selection criteria will be applied to candidates In the case of applications submittedby a consortium these selection criteria will be applied to the consortium as a whole unlessspecifiedotherwise The selection criteria will not be applied to natural persons and single membercompanies when they are sub contractors 1 Economic and financial capacity of candidate based on item 3 of the application form In case ofcandidate being a public body equivalent information should be provided The reference periodwhich will be taken into account will be the last three financial years for which accounts have beenclosed Legal persons The average annual turnover of the tenderer over last three financial years for whichaccounts have been closed must exceed EUR 53 800 VAT excluded Natural persons The average annual income of the tenderer over the past three years must exceed EUR 53 800 VAT excluded 2 Professional capacity of candidate based on items 4 and 5 of the application form Legal persons At least 3 three experts work for the tenderer in fields related to this contract Natural persons The tenderer is currently working with 3 collaborators in fields related to this contract The tenderer must provide at least the following key experts Key expert 1 Team LeaderGeneral professional experience at least 2 years experience in fields related to organization of events Specific professional experience at least 1 assignment as a Team Leader in project activity related to organization and orconduction of events and or conferences and or seminars and or information campaignsand or round tables and or workshops and or events and or forums July 2019 Page 4b2a contractnotice enKey experts 2 3 LogisticGeneral professional experience At least 1 year experience in fields related to organization of events Specific professional experience At least 1 assignment as an expert in activities related to organization and or conduction ofevents and or conferences and or seminars and or information campaigns and or round tablesand or workshops and or events and or forums 3 Technical capacity of candidate based on items 5 and 6 of the application form The referenceperiod which will be taken into account will be the last three years preceding the submissiondeadline Legal and natural persons In the last three years from the date of the submission of the offer the tenderer must have performedat least one service with a subject identical or similar to that of the contract Services having a similar or identical subject to that of this contract should be understood to mean services providing organization of events and or conferences and or seminars and or informationcampaigns and or round tables and or workshops and or events and or forums This means that the service contract the tenderer refers to could have been started or completed at anytime during the indicated period but it does not necessarily have to be started and completed duringthat period nor implemented during the entire period Tenderers are allowed to refer either to servicecontracts completed within the reference period although started earlier or to service contracts notyet completed In the first case the service contract will be considered in

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