Combined Synopsis Solicitation Janitorial Services Montrose And Castle Point Campus Of Va Hudson Valley Health Care System I This Is A Combined Synopsis Solicitation For Commercial Items Prepared In Accordance With The Format In Federal Acquisition Regulation Far Subpart 12 6 Streamlined Procedures For Evaluation And Solicitation For Commercial Items As Supplemented With Additional Information Included In This Notice This Announcement Constitutes The Only Solicitation Quotes Are Being Requested And A Written Solicitation Document Will Not Be Issued Ii This Solicitation Is Issued As A Request For Quote Rfq Request For Quote Will Be Submitted Through Beta Sam Gov On Rfq Reference Number 36C24220q0573 Iii The Solicitation Document And Incorporated Provisions And Clauses Are Those In Effect Through Federal Acquisition Circular 2020 05 Eff 02 27 20 Amp 03 30 20 Iv This Solicitation Is 100 Set Aside For Service Disabled Veteran Owned Small Business Sdvosb Open Market Solicitation The Associated North American Industrial Classification System Naics Code For This Procurement Is 561720 With A Small Business Size Standard Of 19 5 Million The Fsc Psc Is S201 Custodial Janitorial Services V This Is A Non Personal Services Contract To Provide Janitorial Services For The Veterans Health Administration Vha Montrose Campus 2094 Albany Post Rd Montrose Ny 10548 And Castle Point Campus 41 Castle Point Rd Wappingers Falls Ny 12590 This Work Shall Be In Accordance Centers For Disease Control And Prevention Cdc Guidance Vha Protocol All Interested Companies Shall Provide Quotations For The Following Janitorial Services Line Item Quantity Unit Of Measure Unit Price Total Price 0001 Janitorial Services Supervisor Hourly 0002 Janitorial Services Provide Number Of Staff Members Hourly Statement Of Work Janitorial Services To Combat Covid 19 Section 1 General Information General This Is A Non Personal Services Contract To Provide Janitorial Services For The Veterans Health Administration Vha Hudson Valley Va Medical Center 2094 Albany Post Road Montrose New York 12548 And 41 Castle Point Road Wappingers Falls New York 12590 Such Contract Service Providers Shall Be Accountable Solely To The Contractor Who In Turn Is Responsible To The Government Contractor Shall Train Their Employees In Appropriate Cleaning And Disinfection Procedures Following Centers For Disease Control And Prevention Cdc Guidance Vha Protocol As Well As For Interaction With Private Sector Temporaries To Assure That The Supervisory Responsibilities Identified In Paragraph A Of 300 501 Of This Subpart Are Carried Out By The Temporary Contractor At The Same Time Va Must Give Technical Task Related Instructions To Private Sector Temporaries Including Orientation Assignment Of Tasks And Review Of Work Products In Order That The Contractor May Properly Perform Their Services Under The Contract Period Of Performance 4 25 2020 9 30 2020 Place Of Performance The Place Of Performance Includes Hudson Valley Va Medical Center 2094 Albany Post Road Montrose New York 12548 And 41 Castle Point Road Wappingers Falls New York 12590 Hours Of Operation The Janitorial Services Will Be Required Based On Agency Needs Including Federal Holidays The Contractor Will Be Provided A List Of The Rooms Areas To Be Cleaned By The Contractor Additional Rooms Areas To Be Cleaned May Be Assigned To The Contractor At Varying Times Of The Work Shift Work Schedule Prior To Commencing Performance Under This Contract The Contractor Shall Provide A Proposed Work Scheduled To The Point Of Contact Poc On Site Describing How Services Will Be Accomplished All Work Shall Be Coordinated With The Poc Or Designated Representative When Being Performed During Normal Business Hours To Avoid Disruptions Or Conflicts Between The Government Functions And The Provision Of Service Under This Contract The Facility Poc Will Communicate With The Designated Contracting Officer Representative Cor Services And Completion Of Those Services To Validate Work Was Accomplished As Required The Contractor S Certified Executive Housekeeper Ceh Shall Maintain Access By Phone 24 7 Type Of Contract Firm Fixed Price Contract Changes Additional Tasking Required By Changes In Mission Assignments Must Be Documented By A Written Contract Modification If The Contractor Receives A Request From Va Personnel Directing Or Requesting Work That The Contractor Believes Is Not Within The Terms Of The Sow Or The Contract Then The Contractor Must Notify The Cor And The Contracting Officer Of The Request The Only Person That Has The Authority To Modify The Terms Of The Contract Or Request Work For Which Compensation Will Be Provided Is A Contracting Officer Scope Of Work Two Step Cleaning Step One Cleaning Is The Necessary First Step Of Any Disinfection Process Cleaning Removes Organic Matter Salts And Visible Soils All Of Which Interfere With Microbial Inactivation The Physical Action Of Scrubbing With Detergents And Surfactants And Rinsing With Water Removes Substantial Numbers Of Microorganisms If A Surface Is Not Cleaned First The Success Of The Disinfection Process Can Be Compromised Removal Of All Visible Blood And Inorganic And Organic Matter Can Be As Critical As The Germicidal Activity Of The Disinfecting Agent When A Surface Cannot Be Cleaned Adequately It Should Be Protected With Barriers Step Two Disinfection Destroys Most Pathogenic And Other Microorganisms By Physical Or Chemical Means Workday 8 Hours Per Tour The Contractor Provides Services In Accordance With The Contract Acronyms Cbi Compliance And Business Integrity Ceh Certified Executive Housekeeper Cor Contracting Officer Representative Epa Environmental Protection Agency Id Identification It Information Technology Jc Joint Commission Ihea International Executive Housekeeper Association Neha National Executive Housekeeping Association Osha Occupational Safety And Health Agency Poc Point Of Contact Pws Performance Work Statement Qasp Quality Assurance Surveillance Plan Vha Veteran Health Administration Va Veterans Affairs Building Space Type Will Be Determined By The Facility Which Will Include But Will Not Be Limited Exam Rooms Restrooms Waiting Areas Mini Blinds Patient Rooms Pharmacy Hemo Dialysis Treatment Area Supply Processing And Distribution Areas Hallways And Lobbies Elevators And Doors Reception Areas Offices Preparation And Sterilization Decontamination Doctors Lounge Hard Surface And Carpeted Floor Care House Keeping Aide Closet Heat Convectors Radiators And Vents X Ray Rooms Labs Public Areas Shower Areas Sinks Stairwells Windows Corridors Entryways Administration Areas Break Rooms Kitchen And Dining Areas Drinking Fountains Patient Refrigerators Light Fixtures Section 3 Government Furnished Property Equipment And Services The Government Will Furnish All Supplies And Equipment Including Cleaning Supplies Chemicals Ppe Mops Equipment And Sds Section 4 Contractor Furnished Items And Services The Contractor Shall Provide A Standard Custodial Type Uniform Which Is Easily Recognizable And Clearly Distinguish Them As The Contractor For Employees And Ensure All Work Meets Performance Standards Specified In This Performance Work Statement Pws And Referenced Documents Uniforms Shall Present A Neat Distinctive Appearance Shall Be Clean And Maintained In Good Repair And Shall Be Worn As Designed By The Manufacturer Standard Custodial Type Uniform Is Defined As Collared Work Short Button Down Or Polo Style And Pants Of Twill Or Similar Material No Denim The Contractor Shall Wear Appropriate Footwear That Will Cover The Entire Foot For Safety Purposes The Contractor Will Not Wear Hats Or Earbuds Or Headphones Section 5 Specific Tasks Standards Aseptic Areas Apply To All Areas Within The Medical Center And Its Outbuildings Contractor Will Be Required To Perform Two Step Cleaning In Accordance With Centers For Disease Control Cdc Guidance Https Www Cdc Gov Oralhealth Infectioncontrol Faqs Cleaning Disinfecting Environmental Surfaces Html There Will Be Cases Where A Room Requires A Terminal Cleaning In The Case Of Discharge An Isolation Room Sick Patient Or Otherwise Upon Request From Va Poc Or Cor The Contractor Shall Perform A Terminal Clean To Affected Areas Tasks And Cleaning Standards The Following Table Summarizes The Tasks Required Under This Sow Tasks 1 Empty Waste Cans And Reline 2 Place Furniture In Proper Locations 3 Spot Clean Wash Interior Windows And Door Glass 4 Dust Mop Microfiber Mop All Floors 5 Clean Patient Restrooms 6 Clean Public Restrooms 7 Check And Refill All Paper Towel Toilet Paper Soap Dispensers And Purell Dispensers 8 Clean And Organize All Housekeeping Closets 9 Clean Sanitize All Bathrooms Utilizing A Germicidal Disinfectant 10 Buff Burnish All Tile Floors 11 Dust All Horizontal And Vertical Surfaces 12 Spot Clean Furniture 13 Spot Clean Waste Cans 14 Empty Recycling Containers 15 Wash Walls Doors And Ceilings 16 Vacuum Carpets Entrance Mats And Runners 17 Clean And Polish All Stainless Steel 18 Cover All Bed Discharges Which Includes Cleaning Disinfecting And Remaking Beds 19 Strip And Refinish Floors 20 Shampoo Extract Carpets 21 Cleaning Of High Touch Surfaces 22 Change Privacy Curtains 23 Unoccupied Room Cleaning 24 Occupied Patient Room Cleaning 25 Isolation Room Cleaning Terminal Cleaning Discharge Cleaning Carpet Maintenance Vacuum All Carpeted Areas In The Offices Group Rooms And Public Areas Furniture Shall Be Moved For Thorough Cleaning And Replace The Furniture After Cleaning Spot Cleaning As Required So That The Carpet Presents A Uniform And Clean Appearance Free Of Spots And Stains The Contractor Shall Report Any Tears Burns And Raveling To The Attention Of The On Site Poc Or Designated Representative Light Shampoo To Protect Carpet With Soil Repellent And Or Static Free Application Of Treatment As Required Deep Steam Clean By Using Steam Or Other Residue Free Cleaning Product The Carpet Shall Be Dried To The Touch Upon Completion Door And Doorjambs Perform Spot Cleaning By Damp Wiping And Polishing Unpainted Metal Doors Washable Surfaces Of Walls Partitions Doors And Fixtures And Handrails Sanitize As Needed Ducts Light Fixtures Vents And Louvers These Areas Are To Be Cleaned And Vacuumed The Ducts Shall Be Surface Cleaned As Needed Elevators The Contractor Shall Clean All Interior Surfaces Including Doors Metal Thresholds Tracks Fans Surface Only And Walls Entrance Area Clean The Walk Off Mats And Remove Standing Water The Contractor Shall Damp Microfiber Mop The Entrance And Lobby Floors During Inclement Weather Trash Containers Located Inside Of Main Entrances Shall Be Emptied And Re Lined Floor Maintenance Non Carpeted The Contractor Shall Strip Wax Finish And Buff Using Non Slip Floor Finish Provided By The Va The Contractor Shall Turn Back The Rugs In Order To Clean And Finish The Floor Areas The Stripping Of Wax Finish And Buffing Shall Be Performed As Requested The Scheduling Of This Task Will Be Coordinated Between The Contractor And On Site Poc And Staff Occupying Area To Ensure There Is No Disruption To Staff And Visitors Individual Rooms And Or A Designated Area Requiring The Stripping Of Wax Refinishing And Rebuffing Shall Occur And Direction Of The On Site Poc The Area Or The Room Requiring The Service Will Be Identified By On Site Poc Or Designated Representative To The Cor The Contractor Shall Wet Mop Using A Neutral Floor Cleaner Using A Micro Fiber Mopping System To Mop All Accessible Areas Including Corners And Abutments The Contractor Shall Remove Any Splash Marks Or Streaks On Furniture Walls Baseboards Etc Isolation Room Cleaning Will Include Disinfecting Floors Using A Flat Microfiber System The Contractor Shall Not Mop Wood Or Carpeted Floors The Contractor Will Only Use String Mops In The Case Of Flooding When String Mops Are Required A Double Bucket Mopping Process Will Be Used The Contractor Shall Sweep Dust And Damp Microfiber Mop Hard Surfaces Resilient Flooring To Include Normal Traffic Areas Group Rooms And Restrooms The Floors Shall Be Swept Dusted And Damp Mop Using A Treated Or Dust Free Method Mop The Contractor Shall Ensure That The Cleaning Includes The Corners And Abutments The Contractor Shall Tilt Or Move Chairs Trash Receptacles And Other Easily Movable Items To Clean Underneath And Shall Return Items To Their Proper Position The Contractor Shall Spray And Buff All Floors Accessible To Floor Machine Unless Specified Elsewhere As Having Carpet Or Special Flooring The Contractor Shall Apply A Uniform Coating Of Non Skid Floor Finish To Protect And Restore Gloss Or Sheen The Contractor Shall Remove Excess Floor Finish Solutions The Contractor Shall Apply These Techniques Only To The Portion Of The Floor Needing Work To Bring The Entire Floor Up To Standard Furniture And Flat Surface Cleaning Low Dusting Refers To Areas 36 And Below The Contractor Shall Dust Specific Uncluttered Horizontal Surfaces Per Direction Of The On Site Poc Within Reach With A Treated Dust Cloth I E Counters Ledges Tables Cwindow Sills Etc The Contractor Shall Dust Vertical Surfaces And Underneath Desks In Such A Manner As To Prevent Airborne Dust The Contractor Shall Dust Furniture Items Such As Chairs File Cabinets And Other Types Of Office Furniture The Contractor Shall Damp Dust Other Office Furniture Such As Vinyl Chairs And Lamps Furniture And Flat Surfaces Cleaning High Dusting Refers To Areas Higher Than 36 Up To 70 High Dusting Includes All The Wall Surfaces Door Frames Shelves Equipment Windowsills Ledges Handrails Etc That Are 70 Inches From The Floor Or More Furniture The Contractor Shall Vacuum Upholstered Furniture Clean Behind Furniture And Corners Move Items As Necessary To Ensure Thorough And Adequate Cleaning Replace To Original Position The Contractor Shall Spot Clean Upholstered Furniture As Required Doors Entrance Areas The Contractor Shall Clean All Glass Partitions Interior And Exterior Glass Doors Display Cases Directory Boards And Draft Shields On Windows Mirrors And Adjacent Trim Stairwells The Contractor Shall Sweep Dust And Damp Mop As Needed Lamps Vents Surface Only Ceiling And Wall Areas Shall Be Free Of Cobwebs Dust Debris And Insects Walls Spot Clean Wash The Contractor Shall Spot Clean Wall Surfaces To Remove Cobwebs Fingerprints Smudges The Contractor Shall Sanitize The Walls As Needed Blinds Shades The Contractor Shall Vacuum And Damp Clean All Blinds Shades To Remove Surface Dust Vacuum Drapes In Place Window Cleaning Interior The Contractor Shall Wash All Windows On Interior Surfaces Damp Wipe Window Sashes Sills The Contractor Is Not Responsible For The Highest Interior Windows Bed Cleaning The Contractor Shall Remake Beds After Patient Discharge From Facility All Linens Are To Be Removed From Bed By Clinical Staff The Contractor Shall Use A Two Step Cleaning Process To Clean And Disinfect Beds The Contractor Shall Remake Bed Using Clean Linens Miscellaneous Water Fountains The Contractor Shall Sanitize Drinking Fountains Water Coolers The Hot Cold Water Dispensers With A Germicidal Type Detergent Ensuring That The Surface Remains Visibly Wet For The Proper Dwell Time Polish Metal The Contractor Shall Polish The Brass And Other Metal Aluminum Stainless Steel Hardware On Doors Push Bars And The Kicking Plates Restrooms The Contractor Shall Clean And Sanitize Sinks Urinals Toilets And Mirrors The Floor Traps Shall Always Be Maintained Free From Odor The Contractor Shall Sweep And Wet Mop The Floors Daily And Spray Buff As Required The Contractor Shall Damp Wipe Walls Doors Partitions Mirrors Shelving And Window Frames And Sills The Contractor Shall Use An Approved Germicide Detergent In Restrooms To Disinfect All Surfaces Of Partitions Stalls Faces Of Toilet Bowls Urinals Lavatories Showers Dispensers And Other Such Surfaces The Contractor Shall Damp Wipe And Polishes The Chrome Fixtures The Contractor Shall Clean Descale Toilet Bowls And Urinals The Contractor Shall Replenish Restroom Supplies For Example Soap Dispensers Paper Towels And Toilet Tissue The Contractor Shall Empty Clean Disinfect And Re Line All Waste Receptacles Waste Trash Removal The Contractor Shall Pick Up And Empty All Trash Or Waste Receptacles Waste Will Be Deposited At Established Waste Collection Sites Holding Areas At The Facility For Waste Hauler Pick Up Regulated Medical Waste Rmw Red Bag Bio Hazardous All Receptacles Lined With Red Bags Plastic Bags Containing Bio Hazardous Medical Waste Material Shall Be Serviced The Contractor Shall Pick Up The Red Bag Waste And Deposit It In Specially Designated Locked Infectious Waste Bins Or Designated Holding Areas In A Safe And Timely Manner And In Accordance With Established Standards And Procedures Note Red Bags May Not Be Used For Any Other Purpose Under No Circumstance Will Red Bag Waste Be Co Mingled With Any Other Types Of Waste Recyclables The Contractor Shall Pick Up And Empty All Recycled Collection Receptacles And Deposited Them At Established Holding Sites Supplies The Dispensers And Supplies Will Be Provided By The Government Contractor Personnel The Supervisor Shall Develop And Evaluate The Environmental Sanitation Procedures In Order To Ensure Compliance With All Provisions Contained In This Contract A Supervisor Shall Be Available Anytime Employees Are Working On Site To Provide Oversight The Cor S Approval Must Be Received Prior To An Employee Working At Any Of The Facilities It Is Estimated The Contractor Shall Require Ten 10 Cleaners Per Site The Supervisor Or Stand In Representative Shall Be Available During Duty Hours To Respond By Telephone Within Thirty 30 Minutes Of Notification By The Cor And Shall Be Available To Meet With Cor Or Designated Representative Within 2 Hours After Notification To Discuss Problems Areas The Contractor S Employees Shall Be English Speaking And Shall Be Able To Read Write Speak Understand And Communicate Effectively In English Prior To Beginning Performance Under This Contract The Contractor Shall Provide The Following List Of Employees Who Will Provide Services Under This Contract Name Telephone Number And Address Of The Supervisor Or Stand In Representative List Of Shift Supervisors The Contractor Shall Notify The Cor In Writing Whenever There Is A Change Of Personnel Appointed To Fulfill Supervisory Or Shift Leader Function Or When There Is A Planned Absence Of Key Personnel The Supervisor Or Stand In Representative Shall Act As The Contractor Representative He She Shall Have Full Authority To Act For The Contractor On All Matters Relating To Daily Operations Of This Contract The Contractor Shall Not Consume Food Snacks Or Drinks Products Except During Specified Break Periods In Appropriate Designated Break Areas Only The Contractor Shall Adhere To The Vha Smoke Free Campus Policy The Contractor Shall Also Be Responsible For Adhering To All Requirements Under The Privacy Act Due To The Possibility That Confidential Medical Record Information May Be Accessible And Or Visible To Contractor Employees During Performance Of Their Daily Duties The Contractor Shall Obtain A Signed Confidentiality Certificate From Each Employee Prior To Allowing Them To Start Work Under This Contract The Contractor Shall Keep A Copy Of Confidentiality Certificate On Site For Inspection Purposes The Contractor Is Required To Have Physical Examination Prior To Work On This Contract The Contractor Shall Not Be Assigned To This Contract If Not In Good Physical Health Or Pose A Risk To Patients The Contractor Who Acquires A Communicable Illness Shall Not Perform Service Under The Contract And Shall Be Free Of Illness Before Returning To Work The Contractor Will Inform The Cor If Their Employee Was At Risk Of Exposing Veterans Visitors Or Vha Employees To A Communicable Disease The Contractor Will Obtain Appropriate Background Checks Online Questionnaire Must Be Completed And Scheduled For Review Prior To Staff Arriving At A Va Location Fingerprinting Will Be Required To Complete The Background Check But Will Not Need Completed Prior To Commencing Work Contractor Will Be Required To Obtain A Non Piv Badge From The Va The Non Piv Badge Is Good For No More Than 180 Cumulative Days Onsite At Any Facility If Contractors Are Expected To Perform On Site More Than 180 Cumulative Number Of Days The Contractor Will Be Required To Obtain A Piv Badge With No Network Access It Is The Responsibility Of The Designated Cor To Track The Number Of Days The Contractor Is Performing And Collect The Piv Badges At The End Of The Contractor S Term 5 2 Safety Training Requirements Contractor Furnished Safety Training The Office Of Occupational Safety And Health Has Identified The Minimum Worker Safety Standards And Related Training That Are Required By Respective State Laws And That Are Applicable To All Employees All Contractors Providing Service At Va Facilities Shall Follow These Established Code Of Regulations General Industry Safety Orders Osha Section Listed Below As A Condition Of Contract Award Section 3203 Title 8 Illness And Injury Prevention Program Exception Employers Having Fewer Than 10 Employees Shall Be Permitted To Communicate To And Instruct Orally In General Safe Work Practices With Specific Instructions With Respect To Hazards Unique To The Employees Job Assignments As Compliance With Subsection A 3 Section 5193 Title 8 Blood Borne Pathogens Section 5194 Title 8 Hazard Communication The Above Listed Orders Establish Minimum Standards And Apply To Employment S And Places Of Employment S In California As Defined By Labor Code Section 6303 Provided However That When The Occupational Safety And Health Standards Board Has Adopted Or Adopts Safety Orders Applying To Certain Industries Occupations Or Employment S Exclusively In Which Like Conditions And Hazards Exit Those Orders Shall Take Precedence Wherever They Are Inconsistent With The General Industry Safety Orders Hereinafter Set Forth The Above Listed Orders Effective 1 July 1991 Require The Employer To Develop Implement And Document Written Programs As Well As Requiring Initial And Recurring Employee Training And Record Keeping The Contractor Shall Provide To The Cor An Annual Written Certification That Each Employee Has Received The State Required Safety Training That Each Employee Has Received The Hepatitis B Vaccination Or Provide A Written Certification From Any Employee Who Declines The Hepatitis B Vaccination Hepatitis B Vaccination The Final Rule On Occupation Exposure To Blood Borne Pathogens 29 Cfr Part 1910 1030 States Employers Shall Make Available The Hepatitis B Vaccine And Vaccination Series To All Employees Who Have Occupational Exposure And Post Exposure Evaluation And Follow Up To All Employees Who Have Had An Exposure Incident Under The Terms Of This Contract The Contractor Shall Either Provide At No Expense To The Government The Required Vaccination Defined Herein Or Have A Letter Of Declination On File With The Contractor All Contract Employees Need To Be Screened For Tuberculosis Prior To Employment All Contract Employees Need To Be Medically Cleared To Wear Respiratory Protection All Contract Employees Shall Be Cleared For Fitness Of Duty To Perform Physical Tasks Required For The Job Such As Lifting A Minimum Of 50 Lbs Prolong Standing Walking And Frequent Bending All Contract Employees Shall Comply With Va Policy Regarding Influenza Vaccine For Staff And Contractors A Copy Of This Letter Shall Also Be Filed With The Cor And Placed In The Cor S Contract File And An Additional Copy Shall Be Sent To The Va Employee Physician S Office Following Contractor Employee S Exposure To A Contaminated Needle Or Other Sharp Object The Employee Shall Be Seen By A Physician Records Of Treatment And Follow Up Shall Be Maintained For The Duration Of Employment By The Contractor And For Thirty 30 Years Thereafter Copies Of Treatment And Follow Up Records Shall Be Provided To The Cor Handling Of Regulated Medical Waste Infectious Medical Waste Red Bag Waste And Sharps Containers The Contractor May Be Required To Collect Bio Hazardous Red Bags Waste Double Bagged And Solid Enclosed Sharps Containers From The Medical Facility Exam And Treatment Rooms And To Deposit The Bags And Containers In Designated Bio Hazardous Waste Container Usually Located Outside And At The Rear Of The Facility In Locked Cage Or Storage Facilities The Contractor Shall Maintain Records On Employee Training And Shall Notify The Cor Appointed Under This Contract As To When New Annual Training Is Required The Contractor Shall Provide A Certification Of Annual Training For Each Employee Contractor S Attire And Identification The Contractor Shall Wear A Standard Custodial Type Uniform Which Is Easily Recognizable And Clearly Distinguish Them As The Contractor Uniforms Shall Present A Neat Distinctive Appearance Shall Be Clean And Maintained In Good Repair And Shall Be Worn As Designed By The Manufacturer Standard Custodial Type Uniform Is Defined As Collared Work Short Button Down Or Polo Style And Pants Or Skirt Of Twill Or Similar Material No Denim The Contractor Shall Wear Appropriate Footwear That Will Cover The Entire Foot For Safety Purposes Identification Tags Cards The Contractor Shall Wear On The Front Of The Uniform Clearly Readable Name Identification Id Logo Identifying The Contractor S And Employee S Name The Government Will Issue Id Cards To The Contractor After Background Checks Have Been Completed The Contractor Shall Obtain Piv Contractor Badge During The Interim Period Via Va Police Or Human Resource Department In Precaution Type Isolation Situations The Contractor Will Be Required To Wear Personal Protective Equipment Ppe Which Will Be Supplied By The Medical Facility Such Items Are Disposable And Will Be Disposed Of As Directed By The On Site Poc Contractor S Personal Hygiene The Contractor S Attire And Presentation Shall Be Appropriate Per Industry Standard 5 3 Contractor Training Contractor Personnel Shall Not Be Assigned To Work Until They Have Completed Initial Orientation And Required Training As Indicated Below Under Item 5 5 2 Exception An Exception Will Be Made During The First Sixty 60 Days Of Contract Performance Whereby Contractor S Employees Who Have Had General Janitorial And Osha Training Will Be Permitted To Start Work At The Va Medical Facilities On The Condition That The Training Specified Herein Shall Be Completed Within Sixty 60 Days After Contract Effective Date The Contractor Shall Provide An Initial Training Plan To The On Site Poc For Approval The Initial Plan Shall Include Topics Brief Statement Of Content And Method Of Training Documentation Verifying The Content Of Such Training And Orientation Shall Be Transmitted To The On Site Poc And Cor When Deemed Appropriate Minimum Contractor Furnished Training Initial Training Shall Cover The Topics Listed Below The Contractor Shall Accomplish The Training Within 5 Workdays General Orientation Of Basic Bacteriological Concepts Including The Basics Of How Disease Is Caused And Transmitted How It Can Be Prevented Reduced Or Contained Through Proper Environmental Sanitation Methods Infection Control Orientation Relating Duty Functions To The Technical Provision Of This Specification Proper Use And Handling Of Germicidal Detergents Supplies And Equipment Care And Maintenance Of Contractor And Government Furnished Property Familiarization With Applicable Facility Polices Regulations And Their Effect On Sanitation Services Familiarization With The Contractors Procedures Manual Individual Duties And Responsibilities Procedures For Replenishing Cleaning Supplies And Obtaining Equipment Repair Role Of Contractor S Personnel In The Facility And Their Impact On Patient Care Techniques Methods For Measuring Quality Of Work Performance Basic Orientation To The Facility Function Mission Goals Facility Emergency Fire And Disaster Program Hazardous Communication Standard Bloodborne Pathogens Respiratory Protection Personal Protective Equipment Ppe Including Proper Donning And Doffing Utility Operation Standard Precautions Body Mechanics Lifting Accident Reporting Sexual Harassment Ethics Tb Precautions Ppd Hep B Mercury Spills Radiation Training Government Furnished Aa Proper Handling Of Regulated Medical Waste Solid Waste Chemo Waste Handling And Recycling Bb Linen Exchange Services Including Proper Handling And Care Of All Linens Compliance And Business Integrity Cbi Awareness Training The Contractor Shall Complete Initial Compliance Awareness Training Within Thirty 30 Days Of Contract Award Effective Date The Contractor Shall Also Meet The Annual Compliance Awareness Refresher Training This Requirement Can Be Fulfilled By Completing The Training Module Available Via The Following Internet Site Https Www Tms Va Gov Secureauth35 Remedial Training When Notified The Contractor Shall Complete Remedial Training And Education To Address Any Detected Compliance Issues Proof Of Training The Contractor Shall Submit Proof Of Training By Providing A Copy Of The Training To The On Site Poc Or Designated Representative The On Site Poc Will Retain Proof Of Training In Accordance With Applicable Records Control Schedule And Provide To The Cor When Requested Contractor S Quality Control Plan The Contractor Shall Establish And Maintain A Complete Quality Control Program To Ensure The Requirements Of The Contract Are Met One Copy Of The Contractor S Basic Quality Control Program Shall Be Provided To The On Site Poc And Cor 15 Days After Contract Award Effective Date An Updated Copy Shall Be Provided The On Site Poc And Cor As Changes Occur The Quality Control Program Shall Include But Are Not Be Limited To The Following An Inspection System Covering The Required Services The Plan Shall Specify The Areas To Be Inspected On Either A Scheduled Or Unscheduled Basis And How Often Inspections Shall Be Accomplished The Plan Shall Provide Methods For Identifying And Preventing Deficiencies And How The Contractor Shall Prevent The Level Of Performance From Becoming Unacceptable On Site Records Of All Inspections Conducted By The Contractor And Necessary Corrective Action Taken A System To Record All Inspections Conducted By The Contractor And Record Corrective Action These Documents Shall Be Made Available To The On Site Poc And Cor Or Designated Representative During The Term Of The Contract Fire Prevention And Emergency Procedures The Contractor Shall Take Such Safety Precautions As Necessary To Protect The Lives And Health Of Occupants Of The Buildings Any Hazardous Incidents Created By The Contractor Shall Be Corrected Immediately The Contractor Shall Comply With Applicable Federal State Local And Facility Safety And Fire Regulations And Codes Which Are In Effect At The Beginning Of The Contract Period The Contractor Shall Keep Abreast Of And Comply With Changes In These Regulations And Codes Applicable To The Contract The Contractor Shall Follow Applicable Facility Policies Concerning Fire And Or Disaster Events Posting Warning Signs The Contractor Shall Display Approved Warning Devices In All Areas Where Operations May Cause Traffic Obstruction Or Personnel Hazard The Cleaning Of Lobbies And Corridors Resulting In A Temporary Wet Or Slippery Floor Surface Shall Be Appropriately Posted With Signs And Shall Be Accomplished So That It Will Not Be Necessary For Personnel Or Patients To Cross The Wet Surface To Gain Access To Other Areas Building Security And Keys The Contractor Shall Be Responsible For Safeguarding All Government Property Provided For The Contractor S Use At The Close Of Each Work Period Government Facilities Equipment And Materials Shall Be Secured The Government Shall Provide The Contractor With Keys To Access The Required Rooms Access To Restricted Areas Shall Be Provided To The Contractor By Prior Arrangements With The Cor Except For Keys Issued To The Supervisor Or Stand In Representative Shall Keys Provided To Other Contractor Personnel Shall Not Be Removed From The Premises Keys Shall Not Be Duplicated Or Issued To Any Other Individuals All Keys Not Issued For The Performance Of Work Being Accomplished At The Present Time Shall Be Secured Or Returned The Cor Or Designated Representative Will Perform An Inventory Of Keys Assigned To The Contractor At The End Of The Contract Period Or As Needed Any Keys Lost By The Contractor Will Be Replaced By The Government And The Contractor Shall Be Charged The Replacement Value Of The Lost Key The Contractor Shall Also Be Responsible For Any Expense Incurred For Re Keying Of The Facility Caused By The Lost Key The Contractor Shall Notify The Cor Of Any Lost Or Suspected Lost Key Within 24 Hours The Contractor Shall Not Lend Keys Or Open Locked Rooms Or Areas To Permit Entrance By Persons Other Than The Contractor S Assigned Staff The Contractor Shall Be Responsible For Securing Areas Upon Completion Of Duties There May Be Certain Areas Identified By The Cor In Which Contractor Personnel Must Immediately Notify The Cor Or Security Personnel If A Door Is Found Unlocked When Leaving A Work Area The Contractor Shall Turn Off Lights If The Area Is Unoccupied Unless Otherwise Directed By The Cor The Contractor Shall Secure And Lock The Window S Before Leaving The Area And If There Is Difficulty Securing The Areas The Contractor Shall Notify The Cor Or Designated Representative The Contractor Shall Comply With The Security Clearances Or Access Controls Imposed The Contractor Shall Turn In All Lost Articles Found During The Performance Of Duties To The Cor Or Designated Representative If The Contractor Does Not Have Access To An Area Due To Either Not Having A Key Or Otherwise The Contractor Shall Immediately Notify The Cor And Cc The Contracting Officer In Writing So That Appropriate Action Can Be Taken The Engineering It And Telephone Closets Are Restricted Access The Contractor Will Not Have Keys To Those Areas And Will Require An Escort To Those Areas Interference To Normal Function The Contractor Shall Delay Or Interrupt Their Work At Any Time To Avoid Interference With Patient Care Procedures And The Normal Function Of The Facility Including Utility Services Fire Protection Systems And Passage Of Facility Patients Personnel Equipment And Carts Damage And Equipment Loss The Contractor Shall Report Damages Or Disfigurement Of Government Owned Furnishings Fixtures Equipment And Architectural Or Building Structures To The Cor Immediately The Contractor Shall Provide A Written Report Of Any Damage Or Disfigurement To Items To The Cor Or Designated Representative Within 24 Hours The Government Will Not Be Responsible For Contractor S Equipment Or Belongings That Are Lost Stolen Or Damaged The Contractor Shall Use Reasonable Care To Avoid Damaging Existing Buildings Equipment And Vegetation On The Government Installation The Contractor Shall Use Reasonable Care Or Be Liable For The Cost Of Repairs And Or Replacement Of Damages To Government Owned Equipment Fixtures Furnishings Grounds And Architectural Or Building Structures Handling Of Government Furniture And Equipment The Cor Or Designated Representative Will Instruct The Contractor What Government Items Should Not To Be Moved Or Otherwise Handled Any Medical Apparatus In Use On Or By A Patient Will Not Be Moved Or Otherwise Handled By The Contractor Except When Prior Arrangements Have Been Made With The Nurse Supervisor In Emergency Situations The Contractor S Assistance May Be Required To Help Move Patients Out Of Harm S Way Conservation Of Utilities The Contractor Shall Instruct Employees In Utilities Conservation Practices The Contractor Shall Be Responsible For Operating Under Condition Which Precludes The Waste Of Utilities Which Shall Include The Contractor Shall Not Adjust Any Mechanical Equipment Controls For Heating Ventilation And Air Conditioning System Unless Otherwise Directed By The Cor Or Designated Representative The Contractor Shall Turn Off All Water Faucets Or Values When Not In Usage The Contractor Shall Not Use Government Telephones For Personal Reasons Applicable Regulations And Manuals All Work Under This Contract Must Be Performed In Accordance With 1 Current Joint Commission Manual Jc 2 Occupational Safety And Health Agency Osha 3 Environmental Protection Agency Epa And Hazardous Materials Requirements 4 Regulations Cited In This Performance Work Statement Pws 5 Site Specific Eps Standard Operating Procedure Guidance And 5 Industry Standards Documents Applicable To Work Described In This Section Are Mandatory And Are Listed Below The Government Will Provide The Contractor Copies Of All Regulations Manuals And Specifications Such As Those Listed Below Supplements And Amendments Will Be Updated And Will Be Full Force And Effective Immediately Upon Receipt By The Contractor The Policies And Procedures Of Mandatory Directives Shall Always Be Adhered To The Contractor Shall Insure That All Mandatory Publications Are Posted And Up To Date Security Clearances Access Controls Identification Badges Facility Policies Concerning Fire Disaster Program Parking Requirements Infection Control Manuals Required Security Training All Contractor Employees And Subcontractor Employees Requiring Access To Va Information And Va Information Systems Shall Complete The Following Before Being Granted Access To Va Information And Its Systems Sign And Acknowledge Either Manually Or Electronically Understanding Of And Responsibilities For Compliance With The Contractor Rules Of Behavior Appendix E Relating To Access To Va Information And Information Systems Successfully Complete The Va Cyber Security Awareness And Rules Of Behavior Training And Annually Complete Required Security Training The Contractor Shall Provide To The Cor A Copy Of The Training Certificates And Certification Of Signing The Contractor Rules Of Behavior For Each Applicable Employee Within 1 Week Of The Initiation Of The Contract And Annually Thereafter As Required Business Associate Agreement Baa The Contractor Shall Execute A Baa Upon Award Of Contract A Copy Shall Be Forwarded To The Privacy Officer The Following Solicitation Provisions Apply To This Acquisition Viii Far 52 212 1 Instructions To Offerors Commercial Items North American Industry Classification System Naics Code And Small Business Size Standard Are Stated In The Combined Synopsis Solicitation B Submission Of Quotations Submit Quotations To The Office Specified In This Solicitation At Or Before The Exact Time Specified In This Solicitation Quotations May Be Submitted On Letterhead Stationery Or As Otherwise Specified In The Solicitation As A Minimum Quotations Must Show 1 The Solicitation Number 2 The Time Specified In The Solicitation For Receipt Of Quotations 3 The Name Address And Telephone Number Of The Quoter 4 A Technical Description Of The Items Being Quoted In Sufficient Detail To Evaluate Compliance With The Requirements In The Solicitation This May Include Product Literature Or Other Documents If Necessary 5 Terms Of Any Express Warranty 6 Price And Any Discount Terms 7 Remit To Address If Different Than Mailing Address 8 A Completed Copy Of The Representations And Certifications At Far 52 212 3 See Far 52 212 3 B For Those Representations And Certifications That The Quoter Shall Complete Electronically 9 Acknowledgment Of Solicitation Amendments 10 Past Performance Information When Included As An Evaluation Factor To Include Recent And Relevant Contracts For The Same Or Similar Items And Other References Including Contract Numbers Points Of Contact With Telephone Numbers And Other Relevant Information And 11 If The Quotation Is Not Submitted On The Sf 1449 Include A Statement Specifying The Extent Of Agreement With All Terms Conditions And Provisions Included In The Solicitation Quotations That Fail To Furnish Required Representations Or Information Or Reject The Terms And Conditions Of The Solicitation May Be Excluded From Consideration The Following Provisions Are Included As Addenda To Far 52 212 1 52 204 7 System For Award Management Oct 2018 52 204 16 Commercial And Government Entity Code Reporting Jul 2016 52 217 5 Evaluation Of Options Jul 1990 852 209 70 Organizational Conflicts Of Interest Jan 2008 852 233 70 Protest Content Alternative Dispute Resolution Oct 2018 852 252 70 Solicitation Provisions Or Clauses Incorporated By Reference Jan 2008 Ix The Provision At Far 52 212 2 Evaluation Commercial Items October 2014 Applied To This Acquisition Award Shall Be Made To The Contractor Whose Quotation Offers The Best Value To The Government Considering Technical Capability Past Performance And Price Technical Capability Is More Important Than Past Performance And Price However Price Will Become Significantly More Important As Technical Capability Approach Equality All Sub Factors Under Technical Capability Are Of Equal Importance Past Performance Is Less Important Than Price The Government Shall Evaluate Information Based On The Following Evaluation Criteria Quality Provide A Synopsis Of Offeror S Overall Approach To Quality Control Quality Improvement Provide Plan For Quality Assurance Of Services Provided Describe Proposed Plan For Performance Of Services Including The Methods Used To Handle Emergency Requirements Necessary Between Scheduled Or Emergency Shifts And Standard Procedures Employed By Contractor Personnel In Performance Of Such Services Management Amp Experience A Describe Management Practices Relative To Performance Of The Requirements Contained In This Solicitation In Particular Describe Means Of Assuring Timely Access For Janitorial Services From The Onset Of The Contract Period Indicate Means Of Maintaining Adequate Trained Janitorial Staff Provide Method For Means Of Scheduling Janitorial Services Staff And Other Factors To Provide Adequate Timely Access Service For Janitorial Services B Describe The Offeror S Length And Breadth Of Experience In Providing Janitorial Services Including References And Experience In Janitorial Services C Describe Mechanism For Providing Continuity Of Janitorial Services To The Va Hudson Valley Health Care System Montrose And Castle Point Campuses Include The Method Plan For Assuring Communication Of Janitorial Services Information Between The Contractor And The Va Medical Centers D Provide Brief And Specific Information Describing The Qualifications Of The Personnel Who Will Be Utilized In The Performance Of This Contract I E Types Of Experience Years Of Experience Education Licensures And Certifications E Describe Capability And Or Mechanism To Be Used To Begin Contract Performance Within Approximately 5 Days After Contract Award F The Offeror Shall Include In Their Proposal The Following 1 Documentation That Certifies That Staff Working On Va Contracts Have Been Properly Trained 2 Document Which Describes Process For Ensuring Federal State And Local Laws Regulations And Rules Governing Janitorial Services Are Met Past Performance Offerors Shall Submit The Following Information As Part Of Their Technical Proposal Offerors Should Send Their Listed Private Sector References A Letter Authorizing The Reference To Provide Past Performance Information To The Government Each Offeror Will Be Evaluated On His Her Performance Under Existing And Prior Contracts For Similar Services The Government Will Focus On Information That Demonstrates Quality Of Performance Relative To The Size And Complexity Of The Procurement Under Consideration Offerors Shall Submit The Following A List Of Contracts Completed During The Past Three 3 Years And All Contracts And Subcontracts Currently In Process For Janitorial Services Contracts Listed Shall Include Those Entered Into By The Federal Government Agencies Of State And Local Governments And Commercial Customers Include The Following Information For Each Contract A Name And Address Of Contracting Activity B Name And Telephone Number Of Contract Person C Dates Of Contract Performance D Total Contract Value 2 The Offeror May Provide Information On Problems Encountered On The Contracts Above And Corrective Actions Taken To Resolve Those Problems Offerors Should Not Provide General Information On The Identified Contracts General Performance Information Will Be Obtained From The References Price The Government Will Evaluate Offers For Award Purposes Based On The Pricing For The Total Requirement Offers For Partial Requirement Will Not Be Evaluated And Will Be Deemed Non Responsive Upon Receipt A This Factor Indicates What Each Offeror S Proposal Will Cost The Government If Selected The Offeror Proposing The Lowest Total Cost Will Be Awarded The Maximum Points Available For Cost Evaluation Purposes All Other Offerors Will Receive A Percentage Of The Points Available For Evaluation Based On The Relationship Of Their Cost To The Lowest Cost Options The Government Will Evaluate Offers For Award Purposes By Adding The Total Price For All Options To The Total Price For The Basic Requirement The Government May Determine That An Offer Is Unacceptable If The Option Prices Are Significantly Unbalanced Evaluation Of Options Shall Not Obligate The Government To Exercise The Option S A Written Notice Of Award Or Acceptance Of An Offer Mailed Or Otherwise Furnished To The Successful Offeror Within The Time For Acceptance Specified In The Offer Shall Result In A Binding Contract Without Further Action By Either Party Before The Offer s Specified Expiration Time The Government May Accept An Offer Or Part Of An Offer Whether Or Not There Are Negotiations After Its Receipt Unless A Written Notice Of Withdrawal Is Received Before Award X Far 52 212 3 Offerors Representations And Certifications Commercial Items Offers That Fail To Furnish Required Representation Or Information Or Reject The Terms And Conditions Of The Solicitation Will Be Excluded From Consideration Offerors Must Complete Annual Representations And Certifications Electronically Via The System For Award Management Sam Website Located At Https Www Sam Gov Portal In Accordance With Far 52 212 3 Offerors Representations And Certifications Commercial Items If Paragraph J Of The Provision Is Applicable A Written Submission Is Required Representations Certifications And Sam Must Be Current At Award If Not Current And Or You Do Not Submit A Completed Copy Of This Provision Your Quote Will Be Considered Non Responsive Xi The Following Contract Clauses Apply To This Acquisition Far 52 212 4 Contract Terms And Conditions Commercial Items Oct 2018 Applies To This Acquisition Clauses That Are Incorporated By Reference By Citation Number Title And Date Have The Same Force And Effect As If They Were Given In Full Text Upon Request The Contracting Officer Will Make Their Full Text Available The Following Clauses Are Included As Addenda To Far 52 212 4 52 203 17 Contractor Employee Whistleblower Rights And Requirement To Inform Employees Of Whistleblower Rights Apr 2014 All Over Sat 52 204 13 System For Award Management Maintenance Oct 2018 52 204 18 Commercial And Government Entity Code Maintenance Jul 2016 52 228 5 Insurance Work On A Government Installation Jan 1997 Cl 120 Supplemental Insurance Requirements 52 232 40 Providing Accelerated Payments To Small Business Subcontractors Dec 2013 852 203 70 Commercial Advertising Jan 2008 852 215 71 Evaluation Factor Commitments Sep 2019 852 219 10 Va Notice Of Total Service Disabled Veteran Owned Small Business Set Aside Jul 2019 852 219 74 Limitations On Subcontracting Monitoring And Compliance Jul 2018 852 232 72 Electronic Submission Of Payment Requests Nov 2012 852 237 70 Contractor Responsibilities Apr 1984 852 270 1 Representatives Of Contracting Officers Jan 2008 Xii Far 52 212 5 Contract Terms And Conditions Required To Implement Statutes Or Executive Orders Commercial Items Mar 2020 The Following Subparagraphs Of Far 52 212 5 Are Applicable 52 203 6 Restrictions On Subcontractor Sales To The Government Sept 2006 52 204 10 Reporting Executive Compensation Amp First Tier Subcontract Awards Oct 2016 52 204 14 Service Contract Reporting Requirements Oct 2016 52 209 6 Protecting The Government S Interest When Subcontracting With Contractors Debarred Suspended Or Proposed For Debarment Oct 2015 52 219 8 Utilization Of Small Business Concerns Oct 2018 52 219 27 Notice Of Service Disabled Veteran Owned Small Business Set Aside Mar 2020 52 219 28 Post Award Small Business Program Representation Mar 2020 52 222 3 Convict Labor June 2003 52 222 21 Prohibition Of Segregated Facilities Apr 2015 52 222 26 Equal Opportunity Sept 2016 E O 11246 52 222 35 Equal Opportunity For Veterans Oct 2015 52 222 36 Equal Opportunity For Workers With Disabilities Jul 2014 52 222 35 Equal Opportunity For Veterans Oct 2015 52 222 37 Employment Reports On Veterans Feb 2016 52 222 40 Notification Of Employee Rights Under The National Labor Relations Act Dec 2010 52 222 41 Service Contract Labor Standards Aug 2018 52 222 44 Fair Labor Standards Act And Service Contract Labor Standards Price Adjustment May 2014 52 222 50 Combating Trafficking In Persons Mar 2015 52 222 54 Employment Eligibility Verification Oct 2015 52 222 55 Minimum Wages Under Executive Order 13658 Dec 2015 52 222 62 Paid Sick Leave Under Executive Order 13706 Jan 2017 52 223 18 Encouraging Contractor Policies To Ban Text Messaging While Driving Aug 2011 52 225 13 Restrictions On Certain Foreign Purchases Jun 2008 52 232 33 Payment By Electronic Funds Transfer System For Award Management Oct 2018 Xiii The Service Contract Act Of 1965 Does Apply To This Procurement The Applicable Wage Determination We Feel Are Applicable To This Combined Synopsis Solicitation Are Wage Determination No 2015 5778 And 2015 4187 Iv N A Xv This Is A 100 Service Disabled Veteran Owned Small Business Sdvosb Set Aside Open Market Combined Synopsis Solicitation For Janitorial Services At The Albany Veterans Affairs Medical Center As Defined Herein The Government Intends To Award A Contract As A Result Of This Combined Synopsis Solicitation That Will Include The Terms And Conditions Set Forth Herein To Facilitate The Award Process All Quotes Must Include A Statement Regarding The Terms And Conditions Herein As Follows To Facilitate The Award Process All Quotes Must Include A Statement Regarding The Terms And Conditions Herein As Follows The Terms And Conditions In The Solicitation Are Acceptable To Be Included In The Award Document Without Modification Deletion Or Addition Or The Terms And Conditions In The Solicitation Are Acceptable To Be Included In The Award Document With The Exception Deletion Or Addition Of The Following Quoters Shall List Exception S And Rationale For The Exception S If Any Submission Of Your Response Shall Be Received Not Later Than 3 00 Pm Est Thursday April 23 2020 The Government Shall Only Accept Electronic Submissions Via Email Please Send All Quotations To Evelyn Peguero Va Gov Rfi S Will Not Be Accepted After Tuesday April 14 2020 At 12 00 Pm Est Late Submissions Shall Be Treated In Accordance With The Solicitation Provision At Far 52 212 1 F Any Questions Or Concerns Regarding This Solicitation Should Be Forwarded In Writing Via E Mail To The Point Of Contact Listed Below Point Of Contact Evelyn Peguero Contracting Officer 914 737 4400 X 2149 Evelyn Peguero Va Gov
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