1 This Is A Combined Synopsis Solicitation For Commercial Services Items Prepared In Accordance With The Format In Far Subpart 12 6 In Conjunction With Far Part 13 As Supplemented With Additional Information Included In This Notice This Announcement Constitutes The Only Solicitation Quotes Are Being Requested And A Separate Written Solicitation Will Not Be Issued 1 A Project Title 5 Year Sprinkler Inspection Repairs 1 B Va San Diego Healthcare System Is Seeking A Contractor To Provide Repairs For Deficiencies Found During Their 5 Year Fire Sprinkler Inspection 1 C Project Location Va San Diego Healthcare System 1 D Solicitation Type Number Request For Quotes Rfq 36C26220q0610 1 E Set Aside This Solicitation Is Issued As A Service Disabled Veteran Owned Small Business Set Aside 1 F Applicable Naics Code 238220 Plumbing Heating And Air Conditioning Contractors 1 G Small Business Size Standard 15 Million 1 H Type Of Contract Firm Fixed Price 1 I Period Of Performance 180 Day After Award Date 1 J Wage Determination Applicable To This Project Sca Wd 2015 5635 Revision 12 1 K Request For Information Rfi Should Be Submitted Via Email No Later Than 10Am Pdt Thursday April 16 2020 To Ositadima Ndubizu Va Gov 1 L Job Walk Will Be Conducted At 1Pm On Monday April 13 2020 Participants Will Meet In The Main Lobby Of The Va San Diego Medical Center Near The Front Lobby Desk Please Email Ositadima Ndubizu Va Gov To Indicate Intent To Participate 2 Statement Of Work 2 1 Objective Va San Diego Healthcare System Is Seeking A Contractor To Provide Repairs For Deficiencies Found During Their 5 Year Fire Sprinkler Inspection 2 2 Background The Sprinkler System Is Inspected Every 5 Years In Order To Maintain Efficiency And Repair Any Deficiencies The System Is Required To Be Fully Operational In Case Of An Emergency 2 3 Scope The Contractor Shall Supply All Labor Tools Supervision Materials And Equipment Necessary To Perform The Repairs Of The Deficiencies Identified In The Five 5 Year Inspection Of The Water Based Fire Sprinkler System All Corroded And Painted Sprinkler Heads Are To Be Replaced With New Qr Heads As Required By The Va Fire Protection Design Manual All Broken Valves And Flow Switches With Stripped Screws Or Damage Are To Be Replaced With New Valves Or Flow Switches Of Same Or Better Quality And Style All Signs Will Be Hard Plastic Similar In Size Color And Lettering Of Signs In Other Areas Of Building Laminated Paper Signs Are Not Acceptable The Identified Deficiencies Are Building 1 Basement B126d Replace Missing White 401 Trim Basement B126 1 Ec Sprinkler Head To Be Replaced With Ssp Q R Basement B187 1 White Corroded Sprinkler Head Replace Basement B125b 7 Dry Pen 2005 Outdated Replace 1St Floor 1505 Replace Missing Victaulic Chrome Trim 1St Floor 1503 Standard Amp Quick Mixed Change Out 2 1St Floor 1027 Replace Missing 1 Viking Chrome Trim 1St Floor 1029 Replace Missing 2 Viking Chrome Trim 1St Floor Area 1 Reception Missing 1 Viking Chrome Trim 1St Floor 1231 Hallway Head Damaged Victaulic Sr 1St Floor 1460B Physical Medicine Staff Painted Head Replace Head 1St Floor 1493I Replace Missing Trim 1St Floor 1543 Replace Missing Trim 1St Floor Lobby Main Painted Head Replace Sprinkler Head 1St Floor Security 2 Heads Too Close 1St Floor Area 3 Change Out 9 Sr To Qr 1St Floor 1301 Change Out 5 Sr To Qr 1St Floor Emergency Dept Change Out 1 Qr To Sr In Hallway Near 1129 1St Floor Area 4 Change Out 1 Sr To Qr 1St Floor Stair 11 Hallway Change Out 4 Sr To Qr 1St Floor Radiology Change Out 5 Sr To Qr 1St Floor 1503 Change Out 2 Sr To Qr 1St Floor Exterior Heads Corroded Replace 90 Fire Sprinkler Heads Outside Main Entrance Bus Stop Replace 28 Heads Corroded Adjust Height Of 2 Heads Installed Too Low Adjust Position Of 2 Heads Obstructed By Light 2Nd Floor Replace Flow Switches Storage Body Broken 2 2Nd Floor West Replace Flow Switches Screws Stripped 2 1 2 3Rd Floor 1385A Replace Missing Chrome 401 3Rd Floor 1361 Replace Missing Chrome Reliable 3Rd Floor 3140 Adjust Sprinkler Head Too Low 3Rd Floor 3144 Replace Missing Viking Chrome Trim 3Rd Floor 3162C Adjust Sprinkler Head Too Low North 3Rd Floor 3170 Adjust Sprinkler Head Too Low 3Rd Floor Replace Exterior Corroded Heads 80 Heads 3Rd Floor East Replace Flow Switches Screws Stripped 2 1 2 3Rd Floor South Replace Flow Switches Body Broken 2 1 2 3Rd Floor Core Replace Flow Switch Screws Stripped 2 1 2 4Th Floor 4008 Change 1 Sr To Qr 4Th Floor Replace 60 Exterior Fire Sprinkler Heads 4Th Floor South Replace Flow Switch Body Broken 2 1 2 4Th Floor West Replace Flow Switch Body Broken 4 5Th Floor 5024 B Remove Fishing Line On Head 5Th Floor Rm 5080 Replace Missing Trim Head Too High Adjust Head Height 5Th Floor Replace 70 Exterior Fire Sprinkler Heads 5Th Floor Shower Recalled Central Head Rm 5142 Replace 5Th Floor Add 1 Head For Coverage Heads Are 16 0 Apart Rm 5140 6Th Floor 6131 Replace Missing Trim 6Th Floor 6099A Replace Missing Trim 6Th Floor 6201A Replace Missing Trim 6Th Floor 6168 Amp 6166 Replace 4 Dry Pend Too Old 6Th Floor Exterior Head Corroded Replace 48 Heads 6Th Floor West Freezer Replace 2 Heads In Room 6037 6Th Floor 6033 1 Dry Pend Replace 6Th Floor East Flow Switch Replace Body Broken 2 1 2 Building 2 Replace 2 Leaking Drain Valve Replace 2 Control Valve Signs Small Building 11 Install New Control Valve Sign Large Install New 2 Main Drain Signs Install New Inspector Test Sign Building 14 Install Missing 3 Way Valve Handle Building 16 Install New Large Control Valve Sign Install New Small Control Valve Sign Install New Inspector Test Sign Install New Main Drain Sign Freezer Fire Sprinkler Head 2008 Replace Sprinkler Head Building 18 Replace 1 Outdated Freezer Fire Sprinkler Head Building 20 Install New Signs Replace Two Control Valves Replace Main Drain Replace Fire Bell Building 23 Replace Two Control Valves Replace Corroded Nipple Pressure Relief Valve Replace Flow Switch Building 24 Replace Main Drain Valve Replace Control Signs Replace Inspectors Test Signs Building 25 Replace Control Valve Sign Replace Inspector Test Sign Replace Fire Bell Sign Replace Fdc Sign Replace Identification Control Valve Sign 2 4 Contractor Qualifications Amp Responsibilities Contractor Shall Obtain All Necessary Licenses Required To Perform This Work Contractor Shall Take All Precautions Necessary To Protect Persons And Property From Injury Or Damage During The Performance Of This Contract Contractor Shall Be Responsible For Any Injury To Himself Herself His Her Employees Or Others As Well As For Any Damage To Personal Or Public Property That Occurs During The Performance Of This Contract That Is Caused By Him Her Or His Her Employees Fault Or Negligence Contractor Shall Maintain Personal Liability And Property Damage Insurance Prescribed By The Laws Of The Federal Government The Government Reserves The Right To Accept Or Reject Contractor S Employee For The Rendering Of Services Complaints Concerning Contract Personnel S Performance Or Conduct Will Be Dealt With By The Contractor And Cor With The Final Decision Being Made By The Contracting Officer 2 5 Safety Requirements All Personnel Employed By The Contractor In The Performance Of This Contract Or Any Representative Of The Contractor Entering On Vasdhs Shall Comply With Applicable Federal State And Va Safety And Fire Regulations And Codes Which Are In Effect During The Performance Period Of The Contract Contractor Shall Perform Work In Strict Accordance With Existing Relevant Accredited Standards And Codes To Minimize The Possibility Of Injury To Personnel Or Damage To Government Equipment Every Effort Shall Be Made To Safeguard Human Life And Property Contractor Shall Comply With All Applicable Federal State And Local Requirements Regarding Workers Health And Safety The Requirements Include But Are Not Limited To Those Found In Federal And State Occupational Safety And Health Act Osha Statutes And Regulations Such As Applicable Provisions Of Title 29 Code Of Federal Regulations Cfr Parts 1910 And 1926 Nfpa 70E Article 130 7 29 Cfr 1910 132 D 1 Iii 29Cfr1910 137 Contractor Shall Provide All Necessary Tools And Personal Protective Equipment Ppe To Perform The Work Safely Effectively And Timely The Vamc San Diego Building 1 Main Building Contains Asbestos Any Worker Entering These Asbestos Containing Areas Must Have An Asbestos Certification Of No Less Than 16 Hours And A Valid Fit Test Certification Certifications Must Be Presented To The Va Project Manager Before Any Work In An Asbestos Area May Begin 2 6 Changes To Contract The Awarded Contractor Is Advised That Only The Contracting Officer Acting Within The Scope Of The Contract Has The Authority To Make Changes Which Affect The Contract In Terms Of Quality Quantity Price Or Delivery In The Event The Contractor Effects Any Such Change At The Direction Of Any Person Other Than The Contracting Officer The Change Shall Be Considered To Have Been Made Without Authority And No Adjustment Shall Be Made In The Contract Price To Cover Any Increase In Costs Incurred As A Result Thereof 2 7 General Requirements Va Policy Possession Of Weapons Is Prohibited Enclosed Containers Including Tool Kits Are Subject To Search Violations Of Va Regulations May Result In Citations Answerable In The United States Federal District Court Parking Policy It Is The Responsibility Of Contractor Personnel To Park Only In Designated Parking Areas Parking Information Is Available From The Va Police The Va Shall Not Validate Or Make Reimbursement For Parking Violations Of The Contractor S Personnel Under Any Circumstances Identification Badges All Contractor Personnel Are Required To Wear Identification I D Badges During The Entire Time They Are On The Va Healthcare System Grounds I D Badges Must Have An Identification Picture And Shall State The Name Of The Individual And The Company Represented Smoking Policy Smoking Is Strictly Prohibited On The Grounds Of Any Vha Facility Per Vha Directive 1085 Dated March 5 2019 It Is Vha Policy That All Vha Healthcare Facilities Including Hospitals Community Clinics Administrative Offices And Vet Centers Will Be Smoke Free For Patients Visitors Contractors Volunteers And Vendors Effective October 1 2019 There Will No Longer Be Designated Smoking Areas 2 8 Performance Monitoring The Contracting Officer Representative Cor Will Monitor Contractor Performance And Certify The Work Was Done In Accordance With The Sow 2 9 Period Of Performance The Period Of Performance Will Be 180 Days After Award Date Normal Working Hours At The Sites Are 7 30 Am 4 00 Pm Monday Through Friday Excluding National Holidays A National Holidays New Year S Day January 01 Martin Luther King S Birthday Third Monday In January President S Day Third Monday In February Memorial Day Last Monday In May Independence Day July 04 Labor Day First Monday In September Columbus Day Second Monday In October Veterans Day November 11 Thanksgiving Day Fourth Thursday In November Christmas Day December 25 If The Holiday Falls On A Sunday The Following Monday Will Be Observed As A National Holiday When A Holiday Falls On A Saturday The Preceding Friday Is Observed As A National Holiday By U S Government Agencies And Any Day Specifically Declared By The President Of The United States Of America Overtime Amp Holiday Pay Any Overtime And Or Holiday Pay That May Be Entitled To The Contractor S Employees Shall Be The Sole Responsibility Of The Contractor And Shall Not Be Billed To Nor Reimbursed By The Government Contractor Will Bill And Be Paid For Actual Services Provided By Contractor Personnel Contractor Will Not Be Paid For Availability Or On Call Services Unless Otherwise Provided Herein 2 10 Contractor Personnel Background Requirements The Office Of Security And Law Enforcement Provides Department Wide Policy On The Assignment Of Appropriate Position Sensitivity Designations Associated With Department Of Veterans Affairs Va Positions Involving National Security And Public Trust Responsibilities And On The Level Of Background Investigations Required For Applicants For And Incumbents Of Those Positions In Addition To Va Employees The Policy And Investigative Requirements Are Applicable To Contractor Personnel Who Require Access To Va Computer Systems Designated As Sensitive Personnel Who Require Access To Va Computer Systems Shall Be Subject To All Necessary Background Investigations And Receive A Favorable Adjudication From The Va Office Of Security And Law Enforcement To Ensure Compliance With Such Policy If Such Investigation Has Not Been Completed Prior To Contract Commencement The Contractor Shall Be Responsible For The Actions Of Those Individuals Performing Under The Contract Should The Contract Require Contractor Personnel To Maintain U S Citizenship The Contractor Shall Be Responsible For Compliance Regardless Of U S Citizenship Requirements Contractor Personnel Are Required To Read Write Speak And Understand The English Language Unless Otherwise Specified In This Contract Or Agreed To By The Government The Cost Of Such Investigations Shall Be Borne By The Contractor Either In Advance Or As Reimbursement To The Government The Level Of Sensitivity Shall Be Determined By The Government On The Basic Of The Type Of Access Required The Level Of Sensitivity Will Determine The Depth Of The Investigation And The Cost Thereof At This Time The Current Estimated Costs For Such Investigations Are As Follows Level Of Sensitivity Background Investigation Level Approximate Cost Low Risk National Agency Check With Written Inquiries 231 00 Moderate Risk Minimum Background Investigation 825 00 High Risk Background Investigation 3 465 00 The Contractor Shall Be Required To Furnish All Applicable Employee Information Required To Conduct The Investigation Such As But Not Limited To The Name Address And Social Security Number Of Contractor Personnel The Va Will Provide All The Necessary Instructions And Guidance For Submission Of The Documents Required To Conduct The Background Investigation Background Investigations Shall Not Be Required For Contractor Personnel Who Will Not Be Required To Access Va Computer Systems Nor Gain Access To Sensitive Materials 3 Contractor Personnel The Contractor Shall Provide A Contract Program Manager Who Shall Be Responsible For The Performance Of The Work The Name Of This Person Shall Be Designated In Writing To The Contracting Officer The Contractor S Program Manager Shall Have Full Authority To Act For The Contractor On All Contract Matters Relating To Daily Operation Of This Contract Program Manager Company Name Address Phone No Email 3 1 Contractor Employees The Contractor Shall Not Employ Persons For Work On This Contract If Such Employee Is Identified To The Contractor As A Potential Threat To The Health Safety Security General Well Being Or Operational Mission Of The Installation And Its Population Contract Personnel Shall Be Subject To The Same Quality Assurance Standards Or Exceed Current Recognized National Standards As Established By The Joint Commission Jc 3 2 Insurance Coverage The Contractor Agrees To Procure And Maintain While The Contract Is In Effect Workers Compensation And Employee S Public Liability Insurance In Accordance With Federal And State Of California Laws The Contractor Shall Be Responsible For All Damage To Property Which May Be Done By Him Or Any Employee Engaged In The Performance Of This Contract The Government Shall Be Held Harmless Against Any Or All Loss Cost Damage Claim Expense Or Liability Whatsoever Because Of Accident Or Injury To Persons Or Property Of Others Occurring In The Performance Of This Contract Before Commencing Work Under This Contract The Contracting Officer Shall Require The Contractor To Furnish Certification From His Her Insurance Company Indicating That The Coverage Specified By Far 52 228 5 And Per Far Subpart 28 307 2 Has Been Obtained And That It May Not Be Changed Or Canceled Without Guaranteed Thirty 30 Day Notice To The Contracting Officer The Contractor Shall Furnish To The Contracting Officer Within Fifteen 15 Days Of Award An Official Certification From The Insurance Company Indicating That The Coverage Has Been Obtained And That It May Not Be Changed Or Cancelled Without Guaranteed Thirty 30 Day Notice To The Contracting Officer New Certifications Shall Be Furnished At Least Thirty 30 Days Prior To The Expiration Date Of The Current Insurance Policy The Phrase Will Endeavor Is Not Acceptable Terms To The Government And Such Coverage Carrying That Phrase Will Be Rejected And Services May Not Be Rendered Until Proper Certificate Is Issued 3 3 The Solicitation Document And Incorporated Provisions And Clauses Are Those In Effect Through Federal Acquisition Circular 2020 01 Dated 10 10 2019 The Following Provisions And Clauses Apply To This Solicitation And Can Be Found In Enclosure 2 3 3 A Far 52 212 1 Instructions To Offerors Commercial Items 3 3 B Far 52 212 2 Evaluation Commercial Items 3 3 C Far 52 212 4 Contract Terms And Conditions Commercial Items 3 3 D Far 52 212 5 Contract Terms And Conditions Required To Implement Statutes Or Executive Orders Commercial Items 3 3 E Supplemental Insurance Requirements 3 3 F Vaar 852 219 10 Va Notice Of Total Service Disabled Veteran Owned Small Business Set Aside 3 3 G Vaar 852 219 74 Limitations On Subcontracting Monitoring And Compliance 3 3 H Far 52 233 2 Service Of Protest 3 3 I Vaar 852 233 70 Protest Content Alternative Dispute Resolution 3 3 J Vaar 852 233 71 Alternative Protest Procedure 4 Submit Written Offers In Accordance With The Following Instructions As Well As Addendum To Far 52 212 1 Instruction To Offerors Oral Offers Will Not Be Accepted Complete And Submit Enclosure 1 Via Email No Later Than 10Am Pst Thursday April 23 2020 To Ositadima Ndubizu Va Gov Ensure The Following Are Completed And Or Included In The Quote Packet 4 3 A Vendor Information 4 3 B Acknowledgement Of Amendments 4 3 C Concurrence Non Concurrence With Solicitation Terms Conditions And Provisions 4 3 D Schedule Of Services 4 3 E Far 52 212 3 Offeror Representations And Certifications Commercial Items
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