Tenders Are Invited For Consultant For Civil Status Archiving In Burkina Faso Unicef Works In Some Of The Worlds Toughest Places To Reach The Worlds Most Disadvantaged Children To Save Their Lives To Defend Their Rights To Help Them Fulfill Their Potential Across 190 Countries And Territories We Work For Every Child Everywhere Every Day To Build A Better World For Everyone And We Never Give Up Civil Status Documents Are Important Documents That Accompany The Life Of An Individual This Is Why Special Attention Must Be Paid To These Documents Because They Are Permanent Documents Never To Be Destroyed As Old As They Are The Burkinabe Civil Status System Faces A Problem Of Preservation And Preservation Of Documents Indeed Civil Status Documents Are Most Often Poorly Preserved And We Can Cite Inter Alia The Loss Resulting From Their Seniority Clumsy Manipulations Misclassification Ii 1 General Objective The General Objective Is To Develop A Manual For The Preservation And Archiving Of Civil Status Documents Ii 2 Specific Objectives Specifically This Involves Diagnosing The Current Civil Registration System In Order To Identify Its Strengths And Weaknesses Propose A More Efficient System For Managing Preserving And Preserving Civil Status Documents Including Digitization Scanning Or Digitization Of Existing Archives The Proposed System Will Take Into Account The Progress In This Area Mentioned Above With An Acceptable And Sustainable Cost For The State Of Burkina Faso And Adapted To The Reality Of The Country Taking Into Account The Context Of Ict Development Iii Methodological ApproachBefore The Start Of The Work The Consultant Will Have To Prepare A Scoping Note With A Work Schedule In Accordance With The Tors This Note Must Be Validated By The Matdc And Unicef The Members Of The Monitoring Committee Mentioned In Part Xii Of The Present Must Be Informed At Least One Week Before The Various Consultations And Workshops And The Documents That Will Be Examined Will Be Communicated To Them Beforehand Within The Same Period The Process Will Require The Consultant To Interact With Several Actors Such As The Matdc Dgmec The Ministry Of Justice The Ministries In Charge Of Foreign Affairs The Economy And Finances The Mayors Officers Of The Civil Status And Delegated Civil Status Officers Members Of The Ambf Or Associations Of Mayors Of Burkina Faso Officials At The Courts In Charge Of The Conservation And Archiving Of Civil Status Registers Ngos Providing Technical Support To Municipalities Unicef And The Delegation Of The European Union The Process Will Also Require The Consultant To Visit Civil Status Records At Major Civil Status Centers And Courts The Consultant Will Also Make Sure To Read The Digitization Of Already Existing Acts Iv Tasks Required From The Consultant Specifically The Consultant Will According To A Participative Approach Of Consultation WithThe Actors Of The Civil Status Chain To Carry Out A Diagnosis Of The Current System Of Archiving Of The Civil Status In The Light Of The Needs Of Conservation Preservation Use Of The Archives And Taking Into Account The Provisions Of Law Existing And Or To Be Taken Into Account Identify And Take Into Account Good Practices And Successful Experiences Of Countries With Similar Contexts At Sub Regional Level Propose A System For Securing And Preserving Vital Records Of Destruction By Natural Disasters Fires Floods Or Damage Caused By Man To Propose A System Of Archiving In Two Parts Part 1 A Document Retention System In Paper Format Under Optimal Conditions Part 2 A Modern Computerized Archiving System For Civil Status Documents With A View To Gradually Reducing The Number Of Paper Archives This System Should Facilitate Computer Search And Management In A Database And The Use Of Documents As Needed Develop A User Manual Of The Proposed Management System To Allow Stakeholders To Refer To It When Needed Make An Estimate Of The Costs Of Setting Up The Proposed System And Its Management By The Municipalities Including Those Associated With Staff Training Submit All The Products Developed To The Validation Of The Various Stakeholders And Take Into Account The Recommendations That Come From The Products To Be Delivered Provide Technical Assistance During The Training Of Trainers That Will Be Organized On The Proposed Device And Its Management Mode V Expected Deliveries From The Consultation A Participatory Diagnostic Report Of The Existing Vital Registration System A System For Securing And Preserving Vital Records Of Destruction By Natural Disasters Fires Floods Or Human Caused Damage A Two Part Archiving System Including Part 1 A Document Retention System In Paper Format Under Optimal Conditions Part 2 A Modern Computerized Archiving System For Civil Status Documents With The Prospect Of Gradually Reducing The Number Of Paper Archives This System Should Facilitate Computer Search And Management In A Database And The Use Of Documents As Needed A User Manual Of The Proposed Management System Allowing Stakeholders To Refer To It An Estimate Of The Costs Of Setting Up The Proposed System And Its Management By The Municipalities Including Those Associated With Staff Training The Holding Of A Training Of Trainers Workshop On The Proposed Device And Its Management Method And The Corresponding Report It Is Noted That All The Deliverables Will Have Been Submitted To The Validation Of The Various Actors Concerned And Will Have Taken Into Account The Recommendations That Will Have Been Issued Vi Format Of Reports All Reports Notes And Reports Prepared By The Consultant Are Written In French The Documents To Be Filed Are In Paper Format And In Electronic Formats In Word Excel Or Powerpoint How Can You Make A Difference The Main Responsibility Of This Consultant Will Be To Diagnose The Existing Archiving System And To Propose An Improved More Efficient Modern And Permanent System For Managing And Archiving Civil Status Documents Taking Into Account Existing Legal Provisions And Or To Consider Vii Profile Of The Consultant The Consultant Must Hold A University Diploma As Archivist Archivist In Archival Conservation Or More Generally In The Profession Of Archives Have At Least Five Years Of Professional Experience In The Field Of Archiving And Document Preservation And Have Practical Experience In The Development And Production Of Archiving Systems Including The Use Of Ict In This Field Have Some Knowledge Of Existing Archiving Systems In The Field Of Civil Status Be Experienced In Participatory And Inclusive Approaches Be Available To Do The Work Over A Period Of Four 4 Months Have A Good Command Of Written French Viii Technical And Financial Offer Viii 1 Technical Offer The Consultant Must Submit A Technical File Including A Description Of The Methodology For Implementing The Proposed Work And The Practical Organization Of Work A Chronogram Of Implementation A Detailed Curriculum Vitae And The P11 Form Of The Candidate Will Be Annexed To The Proposal Evidence Of The Consultants Ability To Perform Such A Task Administrative Documents Justifying That The Consultant Is Up To Date With The Administration Viii 2 Financial OfferThe Consultant Will Have To Provide A Financial Offer With An Estimated Budget Of The Proposed Labor Costs Ix Duration Of The Consultation The Selected Consultant Will Have 60 Working Days Spread Over A Maximum Of Four Months From The Date Of Signature Of The Contract X Costs Of The Consultation The Fees Will Be Defined After Analysis Of The Technical And Financial Offers Xi Specific Provisions Two 02 Managers From The Dgmec Will Be Involved For The Technical Support Of The Consultant Throughout The Work Xii Coordination Of The Consultation The Overall Coordination Of The Consultation Will Be Provided By Dgmec And Unicef Unicef Is Committed To Diversity And Inclusion Within Its Workforce And Encourages All Candidates Irrespective Of Gender Nationality Religious And Ethnic Backgrounds Including Persons Living With Disabilities To Apply To Become Part Of The Organization Unicef Has A Zero Tolerance Policy That Is Incompatible With The Aims Of The United Nations And Unicef Including Sexual Exploitation And Abuse And Sexual Abuse Unicef Also Adheres To Strict Child Protection Principles All Selected Candidates Will Therefore Undergo Rigorous Reference And Background Checks And Will Be Expected To Adhere To These Standards And Principles Remarks Mobility Is A Condition Of International Professional Employment With Unicef And An Underlying Premise Of The International Civil Service Only Shortlisted Candidates Will Be Contacted And Made Available To The Next Stage Of The Selection Process Advertised 06 Aug 2019 Greenwich Standard Time Applications Close 20 Aug 2019 11 55 Pm Greenwich Standard Time Disclaimer The Above Text Is Machine Translated For Accurate Information Kindly Refer The Original Document
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