Request For Proposals Are Invited For Catering Services To Aims Rwanda The African Institute For Mathematical Sciences Aims Is A Pan African Network Of Centres Of Excellence Enabling AfricaS Talented Students To Become Innovators Driving The ContinentS Scientific Educational And Economic Self Sufficiency Website Http Nexteinstein OrgRequest For ProposalTo Whom It May ConcernCc Centre Committee On ContractOur File Ref Ce Rw Pl Rfp Catering Service 2019 2020Date July 31 2019N Of Pages Including This Page 7Re Catering Services To Aims RwandaIf You Do Not Receive All Pages Please Contact Us Immediately Thank You Message Dear Sir Madam The African Institute For Mathematical Sciences Aims Is A Pan African Network Of Centres Of Excellence For World Class Post Graduate Training Research And Outreach In Mathematical Sciences That Enables AfricaS Talented Students To Become Problem Solvers And Innovators Capable Of Propelling AfricaS Scientific Educational And Economic Self Sufficiency With Headquarters In Kigali Rwanda Aims Nei Provides Leadership And Oversight To 6 Centres Of Excellence Across Africa Including Aims Rwanda South Africa Ghana Tanzania Cameroon And Senegal Aims Rwanda Centre Was Inaugurated In August 2016 And Is Located On Road Kg3 St Kicukiro District Niboye Sector Nyakabanda Cell Plot 559 560 561 P O Box 7150 Kigali Rwanda Tel 250 788 312 469 The Main Objective Of Aims Rwanda Is To Provide Up To 50 Students From Across The Continent With Scientific Training In Mathematical Sciences On An Annual Basis Aims Offers To Its Community Students Lecturers Tutors And Staff Unique And Conducive Learning And Teaching Experience Within The Centre With Key Services Including Catering Services As Such Aims Rwanda Intends To Engage A Legally Registered Company To Provide Professional Annual On Site Catering Services To Students Tutors Lecturers Visitors And Staff For The Period Of One Year Fy2019 2020 Type Provision Of Daily Catering Services For About 120 People From All Over Africa And Other Parts Of The World Comprising Staff Visiting Lecturers Students And Workshop Participants This Number Is Subject To Review Downwards Or Upwards The Service Shall Comprise The Provision Of Continental Daily Meals Of BreakfastLunchDinner AndCoffee BreaksAims Rwanda Community Comes From A Variety Of African Countries And Or Regions And Beyond And Diverse Religious Background Muslim Catholic Animist Evangelic Etc As Such They Have Different Meal Preferences And Requirements The Best Supplier Will Need To Suitably Demonstrate Its Ability To Offer Flexible Meal OptionsFrom Time To Time The Centre May Host Guest Lecturers Industry Experts And Or Other Partners To Aims Rwanda Who May Need To Be Catered For In These Instances We Will Provide Advanced Notification For Increased Services General Requirements The Specific Requirements Of This Tender Are Summarized In The Table Below Table 1 List Of Documents And Information To Be SubmittedCategoryRequirementsDocuments Information To Be Submitted By The BidderFinancial Capacity 20 Capacity To Pre Finance Evidence Of Financial Capability To Operate Uninterruptedly For At Least 3 MonthsPre Financing Statement Bank Statement Technical And Professional Capacity 30 Previous Experience Provide A Detailed List Of At Least Five Contracts Under Which Relevant Catering Services Were Provided Over The Past Two Years With A Details Of Their Monthly Annual Financial Values B Periods During Which They Were Provided C Locations At Which They Were Provided D Details Of Public Private Recipients For Each Service Copies Of The Contract With All Specific Details Quality Control Mechanism Health And Safety MechanismsA Detailed Health And Safety Guidelines Implemented By Your Company To Ensure A Control Mechanism Is In Place Adherence To Food Handling And Preparation Valid Certification From Reputable Government Bodies Or Recognized Authorities Rwanda Standards Board Certificate Hazard Analysis And Critical Control Point Food Safety Management Certification Iso Certificate Quality Of Personnel On Site Contract Manager Must With At Least Five Years Experience As A Manager Of A Similar Sized Catering Service The Chef Should Be Fully Qualified And Have Five Years Experience Of Managing A Similar Size Other Personnel Waiters Servers Etc Should Have Completed At Least Three Years Of Experience Of Delivering Similar Catering Service To Universities Schools Etc Personnel Files Should Include Tb Check Chest X Ray To Ensure Clearance Of Communicable Airborne Diseases Cv Of All Staff To Deploy Tb Checks Plus Check X Ray From Recognized Doctor Or Hospital OrHealth Certificate For Personnel Moral Righteousness Of Staff Deployed For Each Staff Kindly Attach APolice Clearance To Whom It May Concern And Other Valid Documents Maintenance Of EquipmentDescription Of Mechanism To Ensure Proper Care Of Refrigeration And Other Kitchen Equipment If NecessaryValid Certification From Health And Food Authorities Recommendation Letters Certificate From Reliable Health Food Authorities About The Company Recommendation Letters Or Certification From Religious Respective BodiesRecommendation Letter From Religious AuthoritiesRegistration And Company CertificatesRdb Certificate Vat Certificate Valid Tax Clearance Certificate Valid Power Of AttorneyPower Of Attorney In Favor Of Person Authorized To Sign The Documents A 4 Week Intercontinental Menu Certified By A Registered Dietician Of Any Government InstitutionAims Reserves The Right To Accept Or Decline Or Change The Proposed Menu Variety Of Meals Served Menu Should Not Be Repeated During The Week Drinks Shall Be Calculated On Consumptions Basis Special Diet For Sick Indisposed Participants Free Of Additional Charge Approved Menu With Due Regard To The Seasonal Requirements Needs And Varying Tastes Of The Participants Acceptance Of The Proposed Weekly Menu For Vegetarian And Non VegetarianA Clear Indication Of Special Diet IncludedA Clear Indication Of Flexibility To Provide Packed MealsD cor And List Of Equipments Plan To Arrange Decor On Tables Including Table Cloths And Floral Arrangements Food Warmers And All Appliances Necessary For Catering Waiter And Waitresses To Be Dressed Appropriately When Serving Cafeteria Decoration Plan Especially On The Service Tables List Of Appliances To Be Used Staff Identification Plan Like Uniforms Budges Etc Catering Service For Special EventsA Clear Indication Of Availability To Provide Catering For Special EventsType Of Food Vegetarian And Non Vegetarian Foods And Cooking ProcessesDescription Of Cooking Arrangements For Vegetarian And Non Vegetarian DishesUtensils For Cooking And Equipment Materials For Serving Eating Food In Case Of Emergency Need Detailed List Of Equipment And Materials Owned By The Company Hygienic Areas KitchenetteDetailed Description Of Mechanism In Place To Ensure Daily Cleaning Of Environment Sinks And Utensils Pots Plates Cups And CutleriesMonthly General Cleaning Of Refrigeration And Storage FacilitiesDaily Mopping And Wiping Of Kitchen FloorProper Storage Of Food Items To Avoid Cross ContaminationRegular Inventory Of Food Items Received For Food PreparationProvision Of Proper Work Gear Professional Work Gear Cap Footwear Glove Where NecessaryDaily Keeping Of Cooking Environment Clean And Neat And Cover Waste Bins From FliesTiming 20 Type Of MealMeal TimeIndication Of MenuA Detailed Weekly Menu Is Required And Must Be Observed Constantly Throughout A WeekYour Proposal Should Indicate Menu For Day 1 To Day 7 For All Three Meals Menu Must Not Be Repeated In A Week Clear Indication Of Timing For MealsBreakfast6 30 7 30Fresh JuiceJam Butter And HoneyHot MilkOmelette Or Soup Potage Or Yoghourt Or Chapatti Or Boiled EggsSamosa Or Cake Or Salami Samosa Or Mini Pizza OrHot MilkMorning Coffee Break10 00 11 00Cup Of Coffee Or Tea Hot MilkBuffet Lunch Without Soft Drink12 30 13 30Buffet Salads With At Least Three Components Main Courses Hot Buffet With At Least Eight Components Desserts With At Least Two Components Afternoon Coffee Break1 30 13 30A Cup Of Coffee Or Tea Hot MilkBuffet Dinner Without Soft Drink18 30 19 30Buffet Salads With At Least Three Components Main Course Hot Buffet With At Least Eight Components Desserts At Least Two ComponentsTime For Meals Delivery Of Meals Must Be At Least 20 Minutes Before Food Is Served Food Must Be Served Between The Proposed Window Above Cost And Payments 30 Reasonable Cost Per Person Per Day Contract Currency Strictly Rwandan Francs Rwf Headcount Payment Modality Payment Upon Presentation Of The Invoice Payment Will Be Effected After 60 Calendar Days Your Invoices Must Clearly Indicate Unit Cost Per Person Per Day Total Before Tax18 Vat Total Cost With 18 Vat Inclusive Per Person Per Day Detailed Financial ProposalLocations The Work Shall Be Executed At Road Kg3 St Kicukiro District Niboye Sector Nyakabanda Cell Plot 559 560 561 P O Box 7150 Kigali Rwanda Tel 250 788 312 469Delivery Schedule Service Is To Be Delivered Daily On Sites For 11 Months From August To The End Of June Delivery Services To Be Delivered As Per Above Schedule And This Includes Workshops And Any Program That May Necessitate The Services Of The CatererDelivery Delay The Final Delivery Schedule Will Be Finalized At The Time Of Signing The Service Contract And The Service Pr
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