Expression Of Interest Are Invited For Supply Of A Terminal Operating System Background InformationKenya Ports Authority Kpa Was Established In January 1978 Under An Act Of Parliament Kpa Operates Under The Ministry Of Transport Infrastructure Housing And Urban Development And ItS Fully Owned By The Government Of Kenya Kpa Is Responsible For Administering The Port Of Mombasa As Well As Maintenance Operation Improvement And Regulation Of The Sea Ports Of Funzi Kilifi Kiunga Lamu Malindi Mtwapa Shimoni And Vanga On The Mainland Coast Of Kenya Kpa Also Manages Three Inland Container Depots In Nairobi Kisumu And Eldoret Inland Waterways And Has Three Liaison Offices In Kampala Kigali And Bujumbura To Cater For Transit Countries The Port Of Mombasa Is The Gateway To East And Central Africa And It Is One Of The Busiest Ports Along The East African Coastline The Port Of Mombasa Provides Direct Connectivity To Over 80 Ports Worldwide And Is Linked To A Vast Hinterland Comprising Uganda Rwanda Burundi Eastern Democratic Republic Of Congo Northern Tanzania Southern Sudan Somalia And Ethiopia By Road A Metre Gauge Railway Line Also Runs From The Port Of Mombasa To Uganda And Tanzania Standard Gauge Railway Tracks Between The Port Of Mombasa And Kpas Inland Container Depot In Nairobi Have Been Installed And Inaugurated In 2017 Kenya Ports Authority Kpa The Procuring Entity Seeks To Procure An Enhanced Terminal Operating System Tos In Order To Ensure Total Planning Operations Control And Monitoring Of The Terminal Operations Both In Port Of Mombasa And At Inland Container Depot Icd Nairobi Interested Eligible Candidates Are Required To Express Their Interest As Provided In This Eoi The Terminal Operating System ProjectKenya Ports Authority Kpa Operates The Port Of Mombasa The Largest Container And Conventional Cargo Handling Facility In Kenya And The Inland Container Depot Icd In Nairobi Kenya Ports Authority Engaged A Consultant To Develop Requirements For A Terminal Operating System Tos For Kpa The Specification Of System Requirements For The New Tos Will Include An Overview Of Re Engineered Business Processes And A Description Of Functional Technical Interface And Organizational Requirements The Specification Will Represent KpaS Point Of View The System Supplier Will Be Requested To Provide A Detailed Description Of All Features And How KpaS Requirements Will Be Fulfilled The Scope Of The Services Shall Be As Follows The Scope Of The New Tos Specification Covers Container Operations In Port Of Mombasa And Inland Container Depot Nairobi Conventional Cargo Operations In Port Of Mombasa And Inland Container Depot Nairobi And Mar Ne Operations Apart From The Existing Systems E G Kpa Finance System Edi Messaging To The Port Community The New Tos Will Also Be Integrated With The Following Systems I Truck Appointment System Tas Ii Optical Character Recognition Ocr System For Gate Rail And Sts Crane Iii Radio Frequency Identification Rfid System Iv Equipment Positioning System Eps V Reefer Management System Rms Vi Barcoding System All Above Six Systems And The Tos Will Be Procured And Implemented While Factoring The Integrational Needs And Interdependencies For Barcoding System It Is An Advantage For The Tos Suppliers To Have Included In Their Standard Product For The Conventional Cargo Module Eligibility And Evaluation Criteria RequirementsEvaluation Shall Be On A Pass Or Fail Criteria On The Following I Company Profile To Include Commercial Registration Articles Of Association And Memorandum Of Association Email Address Website Physical Location And Telephone Numbers Ii Key Personnel Capabilities With At Least Ten 10 Years Experience In Relevant Areas Iii List And Evidence Of Similar Past Assignments In The Last Ten Years In Implementing Terminal Operating Systems For Multi Purpose Terminals Internationally Including Years And Locations With Client Customer Profiles And TestimonialsIv Experience In Tos Integration With Other Systems E G Ocr Tas Rms Etc Including Years And LocationsV Provide Letters Of Reference From Previous Customers That The Applicant Had Work And Project Experience With The Letters Of Reference Must Have Contact Details Vi Audited Accounts For The Company Or Of The Lead Company In The Case Of Joint Venture For The Last Five Years Vii Evidence Of Tax Compliance From Tax Authorities From The Country Of Domicile Viii Evidence Of The Professional Indemnity Liability InsuranceIx A Written Undertaking To Sign A Non Disclosure Agreement To Be Provided By Kpa In The Next Stage Of The Procurement Process Rfp This Expression Of Interest Will Be Adjudicated In Accordance With Current Public Procurement Asset Disposal Act 2015 Applicable In Kenya The Eligible Supplier Of The Tos Will Be Selected In Accordance With The Quality And Cost Based Selection Qcbs Method As Set Out In The Public Procurement Asset Disposal Act 2015 And Its Attendant Regulations Candidates Shall Be Required To Submit Their Eoi Documents Packaged Be Clearly Marked And Addressed As Follows Tender No Kpa 162 2018 19 Gmo Expression Of Interest For Procurement Of A Terminal Operating System For Kenya Ports Authority Do Not Open Before 1000Hrs East African Time On Tuesday 16Th July 2019Addressed The Head Of Procurement And Supplies Kenya Ports Authority Kipevu Headquarters 4Th Floor Finance Block Iii Door Blk 3 4 3 Kilindini Mombasa In Case Of Clarification Needed Please Contact Us Phone 254 41 2113600 2113999 E Mail Email Protected Completed Eoi Documents Must Be Submitted Enclosed In Plain Sealed Envelopes One Original And Two Other Copies Clearly Marked Original And Copy With The Tender Name And Reference Number And A Soft Copy At Tender Box Located At The Bus Terminus Port Pedestrian Gate No 8 Kilindini Docks Mombasa Before 1000Hrs East African Time On Tuesday 16Th July 2019 Bulky Tenders Shall Be Submitted At The Office Of Head Of Procurement Supplies Located On The 4Th Floor Of Office Block Iii Finance Block Door No 3 4 3 At The Kenya Ports Authority Headquarters Kipevu And Kilindini Mombasa Before 1000Hrs East African Time On Tuesday 16Th July 2019 Opening Of Expression Of Interest Submissions Will Be Conducted Publicly Immediately After 1000Hrs East African Time On Tuesday 16Th July 2019 In The Presence Of The Candidates Or Their Representatives Who Choose To Attend At The Procurement Conference Room Located At The New Services Area Near The Fire Station Kenya Ports Authority Headquarters Mombasa Only Shortlisted Candidates Will Be Invited To Submit Proposals
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