Quotation Are Invited For Provision Of Tailoring Machines Dear Bidders Women For Afghan Women Is A Not For Profit Non Governmental Organization Ngo Whose Mission Is Some Grassroots Civil Society Organization Our Mission Is Dedicated To Securing And Protecting The Rights Of Disenfranchised Afghan Women And Girls In Afghanistan Particularly Their Rights To Develop Their Individual Potential To Self Determination And To Be Represented In All Areas Of Life Political Social Cultural And Economic We Advocate For Womens Rights And Challenge The Norms That Underpin Gender Based Violence Wherever Opportunities Arise To Influence Attitudes And Bring About Change Interested And Eligible Suppliers Are Invited To Submit Their Completed Tender Dossiers For Review The Tender Dossier Consists Of The Following Information That Must Be Reviewed And Completed By Each ApplicantCollection Of Rfqs The Latest Date For The Collection Of The Tender Dossier Is April 13 2019 The Tender Dossier Should Be Received From The Logistics Department Waw Main Office House 119 Street 2 Taraki Street West Of Khatamul Nabiyen University Karte 4 Supplier Can Download The Tender Dossier From Acbar Website Www Acbar Org WebsiteQuotations Submission DateAll Application Documentation Should Be Submitted In English Language In A Sealed And Stamp Envelope The Name Of The Supplier And The Reference Number Of The Tender Process Should Be Written On The Outside Of The Envelope With Attention To Logistic Department Waw Anticipates Selection Of The Winning Tender By As Soon As PossibleIf You Have Any Question Or Need Further Clarification Please Contact On Our Office Address Stated Above Or Email Procurement Womenforafghanwomen OrgBid Opening SessionThe Opening Session Will Be Conducted In As Soon As PossibleQuestion Asking DateQuestions May Be Submitted No Later Than April 10 2019 4 00 Pm Afghanistan Local Time Bidders Are Invited To Address Questions To The Procurement Department Via Email Procurement Womenforafghanwomen Org No Questions Will Be Answered Over The Phone Or In Person All Questions Must Be Submitted In Writing All Questions Received Will Be Compiled Into One List Answered And Emailed To All Vendors Who Have Confirmed Interest In Bidding Bidders Must Insert In The Subject Line Of Their Email The Full Rfq Number And Name E G Provision Of Tailoring Machines Thkbl Th Blk And Th Hrt Rfq No Waw Rfq Kab 097 I BidderS Agreement With Terms And Conditions The Completion Of All Rfq Requirements In Accordance With The Instructions In This Rfq And Submission To Women For Afghan Women Of A Quote Will Constitute A Lump Sum Agreement And Indicate The BidderS Agreement To The Terms And Conditions In This Rfq And Any Attachments Hereto Women For Afghan Women Reserves The Right To Award A Purchase Order Without Discussion And Or Negotiation However Women For Afghan Women Also Reserves The Right To Conduct Discussions And Or Negotiations Which Among Other Things May Require Bidders S To Revise Its Quote Technical And Or Price Issuance Of This Rfq In No Way Obligates Women For Afghan Women To Award A Purchase Order Nor Does It Commit Women For Afghan Women To Pay Any Costs Incurred By The Bidders In Preparing And Submitting The Quote Bid Ii Index Of Rfq This Rfq Is Comprised In Its Entirety Of The Following Sections And Appendices Sections Of RfqSection 1 Quotation InstructionsSection 2 Description Of GoodsSection 3 Special ProvisionsSection 4 Evaluation CriteriaAppendicesAppendix A Price Quotation Declaration LetterAppendix B Bill Of QuantitiesAppendix C Summary Of Relevant Capability Experience And Past PerformanceAppendix D Valid Business License CertificatesAppendix E Financial Report Bank Statement Appendix F Supplier QuestionnaireIii Composition Of Quote Bidders Shall Submit Their Quotes Bids For Items Detailed In Appendix A B C D E And F Detailed Cost Breakdown Bill Of Quantities The Quote Will Consist OfAppendix A Through F See Above Section 1 Quotation Bids Instructions Additional InformationThe Bidders Shall Submit Its Best Price Offer Quotation As Per The Following Requirements 1 Quotation Cover Letter Signed By A Person Authorized To Sign On Behalf Of The Bidders Use The Template In Appendix A 2 All Prices Shall Be Quoted In Afghanistan Currency Afghani Only 3 Bidders Shall Submit Quotes Bids In Prescribed Format Of Appendix B 4 In Case Of Price Discrepancy Between Unit Price And Subtotal Price The Unit Price Shall Prevail 5 The Rates Quoted Shall Be For Complete Service Inclusive Of All Taxes All Charges For ServiceContingent To The Work 6 Women For Afghan Women Payment Term Net 15 Working Days 7 Bid Validity Net 30 Days From Date Of Submission8 Women For Afghan Women Will Not Award A Subcontract Or Purchase Order To An OrganizationWithout Aisa Ministry Of Commerce Business License The Valid Aisa Ministry Of CommerceBusiness License Must Be Attached To The Quotation 9 The Contract Will Be A Framework Agreement And All Diesel Will Be Provided By Waw Given OrderSection 2 Description Of Goods Or Services RequestedPlease Refer To Appendix A B C D E And F Attached List And Specifications Of Items Required Section 3 Special ProvisionsThe Below Provisions Will Be Incorporated Into Any Purchase Order Issued By Women For AfghanWomen 3 1 Government Withholding TaxPursuant To Article 72 In The Afghanistan Tax Law Effective March 21 2009 Women For Afghan WomenIs Required To Withhold Contractor Taxes From The Gross Amounts Payable To All Afghan For ProfitSubcontractors Vendors In Accordance With This Requirement Women For Afghan Women ShallWithhold Two Percent 2 Tax From All Gross Invoices To Afghan Subcontractors Vendors Under ThisAgreement With Active Aisa Or Ministry Of Commerce License For Subcontractors Vendors WithoutActive Aisa Or Ministry Of Commerce License Women For Afghan Women Shall Withhold Seven Percent 7 Contractor Taxes Per Current Afghanistan Tax Law Before Signing Of This Agreement The Bidder Supplier Will Provide A Copy Of The Organizations Aisa OrMinistry Of Commerce License And Tin Tax Identification Number Amounts Deducted From TheInvoices Will Be Forwarded To The Ministry Of Finance Mof Tax Division Credited To The Firms Tin Records Of Payments To The Mof Shall Be Maintained On File With Women For Afghan Women 3 2 Penalty ChargesIf The Bidder Supplier Fails To Supply The Specified Goods Services Within The Date Stipulated WomenFor Afghan Women Shall Without Prejudice To Its Other Remedies Under The Purchase Order ContractPrice As Liquidated Damages Deduct A Sum Equivalent To Five Percent 5 Of The Delivered Price Of TheDelayed Goods Services For Each Week Of The Delay Until Actual Delivery Up To A Maximum Deduction OfTen Percent 10 Of The Purchase Order Contract Contract Value 3 3 Source Origin And NationalityThe Bidder Supplier May Not Supply Any Goods Or Services Manufactured In Or Shipped From TheFollowing Countries Cuba Iraq Iran Laos Libya North Korea Or Syria 3 4 Delivery ConditionThe Agreed Goods And Services Should Be Delivered And Installed After The Agreement Signed And ByWomen For Afghan Women To The Waw Th Kbl Th Blk And Th Hrt Offices Addresses 1 Th Kbl Street 11 Pd 6 Karte 3 Kabul City Afghanistan 2 Th Blk Karte Ariana Pd 10 Mazar City Afghanistan 3 Th Hrt Behzad Street 12 Pd 5 Herat City Afghanistan 3 5 InspectionWomen For Afghan Women Shall Have Reasonable Time To Time After Delivery To Inspect The ServiceAnd Goods And To Reject Acceptance In Not Conforming To The Specifications Of This Purchase Order Contract And Offer Recovery Of The Rejected Item S Shall Be The Sole Responsibility Of The Supplier 3 6 Bid SecurityAny Of Those Companies Are Interested To Submit Their Offers Must Send To Waw Office An Amount Of50 000 Afn As Security Bid Freeze In Your Bank Account By The Name Of Wawo And OnceThe Decision Is Cleared On Successful Bidder And Then The Amount Letter Would Be Released To TheUnsuccessful Bidders 3 7 Performance Guarantee Selected Supplier Will Pay 10 Of The Total Amount As Performance Guarantee To The Waw Account Section 4 Evaluation CriteriaAll Quotations Received In Response To This Solicitation Will Be Evaluated Or Scored If Applicable ByEvaluation Sub Factors The Subcontract Purchase Order Shall Be Awarded On A Best Value Basis TheFollowing Sub Factors Shall Be Used To Evaluate Offers 1 Technically Acceptable Women For Afghan Women Will Evaluate Each Bidder On Its Expertise AndSpecification Described In The Bill Of Quantity And Samples 2 Cost Women For Afghan Women Will Consider The Total Cost Of The Bid Compared To TheDeliverables And With The Bids Received From Other Bidders And Market Prices An Analysis Of CostReasonableness And Competitiveness Will Be Conducted On All Bids Received 3 Door To Door Delivery Timeline Women For Afghan Women Will Consider And Will Give Priority ToThose Vendors Contractors Capable Of Door To Door Delivery 4 Past Performance The Bidders Shall Include Complete Details On Past Activities Of Similar Scope AndSize Using The Format Provided In Appendix D And Supplemented With Letters Of Reference Also The Bids Will Be Evaluated For Current And Previous Presence And Experience 5 Financial Report Bidders Are Required To Submit Their Financial Report Bank Statement For LastThree Years Evaluation Criteria ScoreTechnically Past Experience 54Cost Breakdown 40Financial Turnover 3 Years 6The Bidders Must Score At Least 60 To Consider As A Successful Bidder
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