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Tenders are invited for Supply and Installation of 80 Rain Water Harvesting Tanks in Gisagara and Ngororero Districts. Location: Kigali Deadline: Thursday, 27/08/2026 11:00 1. Brief description of DUHAMIC-ADRI DUHAMIC -ADRI is a non-profit organization located in Kigali, the capital city of Rwanda, in Kicukiro District, Niboye Sector. Officially operating in Rwanda since 12th July 1985. Mission: Supporting integrated initiatives for Holistic Development of Rural Population in their struggle for self-reliance Vision: A rural world responsible for its self-socio-economic development Core Values: Integrity, Professionalism, Transparency 2. Project Background The Scottish Government (SG) was the first Government globally to commit funds specifically to climate justice, launching the Climate Justice Fund (CJF) in 2012, and ensuring that this fund not only supports communities in partner developing countries to become more resilient to climate change but does so in way that acknowledges, and tackles embedded inequalities. The purpose of one-year agreement Scottish Government funded CJP is to implement effective climate justice interventions focusing on community voice and needs, prioritizing marginalized communities, women, and people with disabilities, and considering the Scottish Governments pillars of climate justice. The Climate Just Program will be of and for the community: communities will be engaged in a participatory, culturally sensitive manner to identify climate-change-related needs (in their own terms) then design interventions (owned by them) to respond. The Program is being implemented across 3 Districts (Gisagara, Ngororero & Karongi). 3. Purpose of the tender The purpose of this tender is to supply and install 80 rainwater harvesting tanks in Gisagara and Ngororero Districts. work 4. Scope of work The construction company will be responsible for: Supply and Installation of 80 rain water harvesting tanks and its accessories Install roof gutter systems where they are missing Train school management committees and maintenance personnel on operation and maintenance. Completion report indicating successful installation and operational status of water tanks Document detailing the supply and installation process at each school and any challenges encountered along the process. The required quantities and detailed technical specifications are provided in the tables below, which shall also serve as the financial proposal (quotation) templates to be completed by the bidders. Bidders are allowed to submit bids for both lots; however, no bidder shall be awarded both lots. Location of Schools where water tanks shall be installed: Rain water harvesting tanks shall be installed to schools located in six sectors of Gisagara Ngororero and districts as follow: A. Gisagara Ndora :4 Schools Muganza :3 Schools Kibirizi: 3 Schools Ngororero Kageyo: 4 schools Kavumu: 3 Schools Muhanda :3 schools 5. Deliverables Completion report: Report indicating successful installation and operational status of all 80 water tanks Report on the training provided to school staff on the use of installed water tanks mechanisms Document detailing the supply and installation process at each school and any challenges encountered along the process. 6. Procurement procedure A. Qualifications: Demonstrated experience in construction. Knowledge of local building practices and materials in Ngororero and Gisagara district. Ability to manage and supervise construction activities effectively. Strong communication and coordination skills to liaise with project stakeholders, local leaders and community members. B. Application documents: The following terms and conditions shall be observed during tendering process: The bidder must should accept and committed to accomplish the assignment within 30 days after signing the contract (proven by a commitment letter); Certificate of company registration issued by RDB; A valid tax clearance certificate; Proof of using EBM; 2 certificates of good completion for similar works (construction activities) in the recognized organization; CV of at least one (1) staff (A0 in civil engineering) that will lead the construction activities; A financial proposal (quotation) including all related taxes and other associated costs. All the above documents are mandatory; failure to submit any of them will result in automatic disqualification. Prior to delivery and installation, the successful bidder DUHAMIC-ADRI shall visit the company or where they intend to source the tanks for approval and the successful bidder will deliver tanks similar to those visited, DUHAMIC-ADRI has the right to reject tanks not meeting the specified technical specifications Prior to contracting, DUHAMIC-ADRI may conduct a vetting process to the successful bidders to ensure compliance with anti-terrorism and other regulatory requirements. DUHAMIC-ADRI reserves the right to conduct due diligence on all references (Certificates of good completion) submitted by the bidder. If any reference is found to be unauthentic, the bidder shall be immediately disqualified. The same applies to all administrative documents, including but not limited to valid Tax Clearance and RSSB Clearance certificates. Bidders who are blacklisted by RPPA are not eligible to participate in this tender. DUHAMIC-ADRI reserves the right to reject such bids. Women-, youth-, and persons-with-disabilitiesled companies that meet the required conditions and qualifications are encouraged to apply. 7. Bid submission The bid documents shall be submitted in a sealed envelope to the DUHAMIC-ADRI Head Office, located in Kicukiro/Niboye, no later than Thursday, August 27, 2026, at 11:00 AM. The bid opening session will take place at 11:30 AM on the same day. Only hard copies will be accepted. Bidders shall clearly indicate their company name and the title of the tender, as follows, on the envelope: Supply and installation of rainwater harvesting Tanks in Gisagara and Ngororero Districts. 8. Safeguarding clause Safeguarding and protection from Sexual Exploitation and Abuse (PSEA) is everyones responsibility who works directly or indirectly with DUHAMIC-ADRI services delivery and operations. All DUHAMIC-ADRI staff and affiliates, including volunteers and Suppliers; sub-Suppliers staff and implementing partners are required to adhere to DUHAMIC-ADRIs full safeguarding and protection policy procedures and the separate Code of Conduct that always values principles of PSEA. DUHAMIC-ADRI has a zero tolerance to Sexual Exploitation and any other form of abuse. Child and vulnerable abuse, exploitation, harassment, discrimination, and human trafficking are strongly prohibited behaviors. All implementing partners/suppliers who are contracting with DUHAMIC-ADRI must adhere to DUHAMIC-ADRIs full safeguarding and protection policy in addition to the code of conduct. By applying to this tender, the supplier, is committed to denounce and to report any safeguarding issues or fraud face to face or at the reporting email for safeguarding issues at feedback@duhamic.org.rw , Toll Free: 8470 and telephone number: 0788305329 without delays. By applying to this tender as a supplier, I understand that DUHAMIC-ADRI has the right to ensure 100% compliance with safeguarding and protection policies via spot checks or any other form of control mechanisms. If my business isnt compliant, DUHAMIC-ADRI will take appropriate measures or immediately stop the contract of financial support depending on the nature and severity of the safeguarding incident detected. 9. Data protection and confidentiality The successful bidder shall comply with all applicable data protection and privacy laws in force in the Republic of Rwanda, including Law No. 058/2021 relating to the protection of personal data and privacy. Any personal data, confidential information, or organizational records accessed during contract execution shall be used solely for the purposes of performing the contract, kept strictly confidential, and protected against unauthorized access, disclosure, loss, or misuse. Such data shall not be shared with third parties without prior written authorization from DUHAMIC-ADRI, and any actual or suspected data breach shall be reported immediately. Tender Link : https://www.jobinrwanda.com/job/tender-notice-supply-and-installation-80-rain-water-harvesting-tanks-gisagara-and-ngororero
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