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Bids Are invited for Event Or Seminar Or Workshop Or Exhibition Or Expo Management Service - National; Conferences; Conceptualization And Planning, Participation Arrangements, Venue Development; Buyer Premise; Full Day - Morning Tea: Tea, Coffee & Cookieshigh Tea: Tea & Coffee, 1 Veg Snacks, 1 Non- Veg Snacks, 1 Sweet, Cookiesvip Lunch: 2 Rice Items, 2 Rotis, 1 Mix Dal, 3 Indian Non-Veg Item (Mutton, Chicken, Fish) / 1 Indian Veg Item (Paneer), 2 Indian Seasonal Vegetables, Papad / Chips, Achar, Salad, And Dessert) Evening Tea: Tea, Coffee & Cookiesas Per Direction And To The Satisfaction Of The Department.V) Drinking Water , Morning Tea & Cookiesnon- Veg Packet Lunch: Supply Of Lunch / Dinner For Support Staff / Security / Drivers (Rice, 2 Rotis, 1 Mix Dal, 1 Indian Non-Veg Item (Chicken) / 1 Indian Veg Item (Paneer), 1 Indian Seasonal Vegetable, Papad / Chips, Achar, Salad, And Dessert) On Various Dates As Per Direction And To The Satisfaction Of The Department. , Supply And Install Five (10) Heavy-Duty Modular Registration Tables And Ten (20) Ergonomic Task Chairs For Reception Zones. , Supply And Flawless Wall-To-Wall Laying Of Premium-Grade, High-Density Exhibition Carpeting Across The Entire Footprint Of The Dining Venue. Execution Of Full-Height Premium Side Masking And Decorative Wall Draping Around The Entire Perimeter Of The Dining Area. The Masking Fabric Must Consist Of High-Quality, Flame-Retardant, And Non-Translucent Material (Such As Heavy Satin, Polyester, Or Pleated Masking Cloth) In A Uniform, Pre-Approved Color Palette. The Drapes Must Be Hung Seamlessly From Heavy-Duty, Self-Supporting Pipe-And-Base Truss Systems, Masking All Raw Venue Walls, Structural Pillars Etc. 50 Commercial-Grade, Heavy-Duty Banquet Chairs For Participant Dinning Area & 10 Robust, Heavy-Duty Dining Tables Symmetrically Arranged With 60 Luxury, High-Backed Vvip Executive Chairs Ergonomically Optimized For The Guests. 10 Stand Fans & 5 Air Coolers (150 Ltr) At Dining Area To Keep Cooling) , (Customized Mixed-Material Bag Made Of Water Hyacinth And Rexine, Featuring An Assamese Thematic Design And A Dtf-Printed Logo, Customize Notepad With Printed Sticker/Logo, Pen With Printing. Name Badges (Printed Smart Cards And Custom Multi-Colour Printed Lanyards With Steel Hooks For Each Participant.) Other Necessary Stationery And Resource Materials As Required For The Programme , To And From (Bengaluru) , Mid-Sized Sedans And Executive Suvs (E.G., Toyota Innova Crysta, Honda City, Or Equivalent) For Delegates And Speakers With In Guwahati City And Tezpure, Assam. Airport/Station Transfers: Standardized Pick-Up And Drop-Off Services For Incoming And Outgoing Guests, Inclusive Of Paging Services At Arrival Terminals. , Providing, Fitting, Fixing Of Best Quality Flex (Black-Back Flex) Backdrop (2 Numbers) With 340-400 Gsm Of Minimum Size 20 X 10 Or Higher In Steel Frame Complete With Design, Best, Clear & Crisp Printing, Stretched Taut Over The Frame With No Visible Sagging Or Wrinkles, Neatly Tucked And Fastened Edges, And Firm Installation At Various Locations (Outdoor And Indoor)As Directed To The Satisfaction Of The Department , Providing, Fitting, Fixing Of Best Quality Flex (Black-Back Flex) Backdrop With 340-400 Gsm Of Minimum Size 8 X 3 Or Higher In Steel Frame Complete With Design, Best, Clear & Crisp Printing, Stretched Taut Over The Frame With No Visible Sagging Or Wrinkles, Neatly Tucked And Fastened Edges, And Firm Installation At Various Locations (Outdoor And Indoor) As Directed To The Satisfaction Of The Department , 100% Pure Premium Cotton Handwoven, Thread Count Must Ensure A Dense, High-Quality, Non-Transparent Weave. Must Feature Traditional, Intricate Hand-Woven Phulam (Floral Or Geometric Motifs) On Both Ends Using High-Grade Red Threads (Guna Work May Be Required For Vip Categories). The Side Borders (Paari) Must Be Clean, Straight, And Uniformly Woven. Standard Ceremonial Size Of Approximately 1.5 Meters To 2 Meters In Length And 60 Cm To 75 Cm In Width. Indoor Ornamental Or Hardy Outdoor/Medicinal Plants With Ceramic Pot. Species Like Zz, Zi Zi, Kalathea, Table Kamini, Minimum 6 To 12 Inches From The Pot Base , Complete Natural And Fresh Flower Decoration Inside The Meeting Venue, To Be Executed In Strict Accordance With The Directions Of The Department. The Scope Of Work Includes A 25 Ft. Garden-Style Decoration For The Dias, A 4 Ft. Garden-Style Decoration For The Podium, And Four 2X2 Ft. Fresh Flower Vases. Additionally, Fresh Flower Arrangements Are Required Along The Front Side Of The Main Meeting Table, Along With A Minimum Of 20 Tabletop Flower Centerpieces Placed Strategically Between The Members. (White Chrysanthemum, Orchid, Gypsy Etc) , Complete Still Photography During The Meetings, And Other Events/ Programmes, During Welcome, During Felicitation, For Group Photographs And Other Assignments As Per Direction And To The Satisfaction Of The Department. , The Service Provider Shall Deliver Secure, Hygienic Twin-Sharing Accommodation And Nightly Dinner For Approximately 20 Support Staff, Including Drivers And Psos. Rooms Must Feature Individual Beds, Clean Linen, Climate Control, 24/7 Power Backup, And Attached Bathrooms With Running Water. Crucially, The Facility Must Provide Secure On-Site Parking For 10–15 Operational Vehicles And Unrestricted 24/7 Entry/Exit To Match Unpredictable Duty Shifts. A Nutritious, Hot Dinner Comprising Regional Staples, Vegetarian And Non-Vegetarian Proteins, And Safe Drinking Water Must Be Served. The Premises Must Sit Within A 1-Kilometre Radius Of The Principal Venue.
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