Request for Proposal For Supply & Installation Of Cctv System in Rwanda

Work Detail

Request for proposals for Supply & Installation of CCTV System Location: Karongi Deadline: Monday, 29/06/2026 23:59 Request for Proposal (RFP) Service: Supply & Installation of CCTV System For Zipline Facility in Karongi, RW3 2026-06-09 Issued by: FlyZipline Rwanda Ltd. RFP Number: ZRW-RFP-2026-08 Issue Date: June 9th, 2026 Response Deadline: June 22nd, 2026 1. INTRODUCTION FlyZipline Rwanda Ltd. (Zipline) invites qualified local vendors to submit proposals for the supply, installation, commissioning, maintenance, repair, and support of a complete Closed-Circuit Television (CCTV) surveillance system for its new facility to be located in Karongi District, Rwanda. This Request for Proposal (RFP) is intended primarily to assess supplier capability, technical expertise, proposed CCTV solutions, support capabilities, and indicative commercial pricing. The selected supplier(s) may subsequently be invited to participate in a site survey and design validation exercise following completion of construction works before final contract award. 2. COMPANY BACKGROUND Zipline operates the worlds largest instant logistics and autonomous drone delivery network, enabling on-demand delivery of healthcare, commercial, consumer, and agricultural products. The company operates mission-critical facilities requiring high levels of security, safety, operational monitoring, and asset protection. To support these requirements, Zipline intends to deploy a modern CCTV surveillance system capable of providing: Continuous 24-hour surveillance Real-time monitoring Incident investigation capabilities Remote monitoring access Perimeter security monitoring Operational oversight of critical infrastructure Future scalability and expansion The proposed CCTV infrastructure will support security operations across: Warehouse Operations Flight Operations Areas Launch Areas Recovery Areas Offices Control Rooms Vehicle Access Points Building Perimeter 3. PROJECT OVERVIEW & PROCUREMENT APPROACH Zipline is currently constructing a new operational facility in Karongi District, Rwanda. At the time of issuance of this RFP, construction activities remain ongoing. As a result, final building layouts, camera placement locations, cable routes, mounting positions, and infrastructure requirements cannot yet be fully confirmed. Accordingly, this RFP seeks to: Assess Vendor Capability Technical expertise CCTV system design capability Relevant project experience Local support capability Maintenance capacity Assess Technical Solutions Proposed CCTV architecture Camera technologies Storage solutions Monitoring systems Cybersecurity approach Remote monitoring capabilities Obtain Budgetary Pricing Preliminary equipment pricing Indicative installation costs Maintenance support pricing Total cost of ownership estimates Construction completion is currently anticipated by August 2026. Shortlisted vendors will be invited to participate in a mandatory site survey and design validation exercise following substantial completion of construction. Following the site survey, vendors may be requested to submit: Final CCTV design Updated equipment schedules Camera placement plans Coverage drawings Final Bill of Quantities (BOQ) Final commercial proposal Zipline reserves the right to revise quantities and technical requirements following completion of the site survey. 4. PRELIMINARY CCTV REQUIREMENTS The quantities below are preliminary planning estimates only and may change following the final site survey. CCTV Camera Systems # Equipment Description Estimated Quantity Outdoor PTZ Cameras (5MP minimum) 6 Units Outdoor Bullet Cameras (5MP minimum) 7 Units Indoor Dome Cameras (5MP minimum) 4 Units Camera Mounting Brackets and Accessories As Required Junction Boxes and Weatherproof Enclosures As Required Minimum Camera Requirements All proposed cameras should support: Minimum 5MP resolution Infrared Night Vision Wide Dynamic Range (WDR) Motion Detection H.265 Compression ONVIF Compatibility Weatherproof Rating IP66 or Higher (Outdoor Cameras) Power over Ethernet (PoE) Preferred manufacturers include: Hikvision - Best preferred Axis Communications Hanwha Vision Bosch Uniview Preliminary CCTV layout diagram Recording & Storage Infrastructure # Equipment Description Estimated Quantity 32 Channel NVR with 4K Capability 1 Unit CCTV Monitoring Workstation 1 Unit CCTV Monitoring Display (32 or above) 1 Unit Surveillance HDD (Minimum 8TB) 2 Units Additional Storage Expansion As Required Storage Requirements The proposed solution shall support: Minimum 30 Days Continuous Video Retention Continuous 24-Hour Recording Event-Based Recording Video Search Functionality Video Export Capability Evidence Preservation Capability Network Infrastructure & Cabling The vendor shall provide and install all required: CAT6 Network Cabling PoE Network Switches Patch Panels Network Cabinets RJ45 Connectors Fiber Infrastructure (if required) Cable Trunking Conduits Cable Management Accessories All installations shall comply with structured cabling best practices. Electrical & Protection Infrastructure The vendor shall provide all necessary: Surge Protection Devices Outdoor Electrical Enclosures PVC Conduits Flexible Conduits Circuit Protection Devices Power Distribution Accessories Power Sockets and Switches Earthing and Grounding Components Remote Monitoring Requirements The proposed CCTV solution shall include: Secure Remote Access Mobile Application Access Web-Based Monitoring Role-Based User Access Control Audit Trail Functionality Alert and Notification Capability Remote Playback Functionality Multi-User Access 5. SCOPE OF WORK The selected contractor shall provide an end-to-end CCTV solution including but not limited to: 5.1 Site Survey & Design Validation Following completion of construction, the contractor shall: Conduct a comprehensive site survey Identify camera locations Develop CCTV coverage plans Produce system architecture drawings Submit final design documents 5.2 Supply Supply all CCTV equipment Supply software licenses Supply storage devices Supply cabling and accessories Supply mounting hardware 5.3 Installation Install all CCTV cameras Install recording equipment Install network infrastructure Install monitoring systems Install power infrastructure 5.4 Configuration Configure cameras Configure recording systems Configure user access permissions Configure remote monitoring Configure alert systems 5.5 Testing & Commissioning Functional Testing Recording Verification Storage Validation Network Testing Remote Access Testing User Acceptance Testing (UAT) 5.6 Training & Documentation Provide: End User Training Administrator Training As-Built Drawings Asset Registers User Manuals System Documentation 5.7 Maintenance & Support Provide: Preventive Maintenance Corrective Maintenance Equipment Repairs Equipment Replacement Technical Support 6. WARRANTY REQUIREMENTS The contractor shall provide: Equipment Warranty Minimum 12 Months from commissioning. Installation Warranty Minimum 12 Months from project completion. Support Requirements During the warranty period the contractor shall: Repair defective equipment at no additional cost. Replace faulty equipment where necessary. Provide technical support services Maintain agreed response times. Vendors shall clearly define: Response Time Resolution Time Escalation Process Spare Parts Availability 7. TECHNICAL PROPOSAL REQUIREMENTS Interested vendors shall submit a detailed technical proposal including: CCTV System Design Approach Proposed architecture Proposed camera technology Storage architecture Monitoring architecture Cybersecurity approach Scalability approach Proposed Equipment Provide technical datasheets for: Cameras NVRs Storage Devices Switches Software Platforms Monitoring Equipment Remote Monitoring Solution Describe: Mobile Access Web Access User Management Security Controls Alert Management Maintenance Strategy Describe: Preventive Maintenance Corrective Maintenance Emergency Response Spare Parts Management 8. VENDOR ELIGIBILITY REQUIREMENTS Interested bidders must submit: Mandatory Documentation Company Registration Certificate Valid Tax Clearance Certificate Valid Tax Compliance Certificate Social Security Compliance Certificate Workmens Compensation Compliance Evidence Company Information Company Profile Years of Operation Office Locations Organization Structure Experience & References Minimum Three Similar CCTV Projects Client References Experience in Rwanda Experience Supporting Critical Infrastructure Personnel Qualifications Certified CCTV Technicians Certified Network Engineers Relevant Professional Certifications Financial Capacity Audited Financial Statements (2025) Financial Capability Statement 9. COMMERCIAL REQUIREMENTS The financial proposal should include: Equipment Pricing Installation Pricing Maintenance Pricing Annual Support Pricing Optional Extended Warranty Pricing The pricing submitted at this stage shall be considered budgetary and subject to revision following the final site survey. Quotation validity shall be a minimum of 90 days. 10. SITE SURVEY REQUIREMENTS The Karongi facility is currently under construction. No site visits shall be conducted during this initial RFP stage. Shortlisted vendors will be invited to participate i Tender Link : https://www.jobinrwanda.com/job/request-proposal-rfp-supply-installation-cctv-system

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