Request for Proposal For Installation Of Electrical System in Rwanda

Work Detail

Request for proposals for Installation of Electrical System. Location: Kigali Deadline: Thursday, 30/04/2026 23:59 Introduction FlyZipline Rwanda Ltd. (Zipline) invites qualified contractors to submit proposals for the installation of electrical systems at the RW3 Karongi Distribution Facility. This RFP covers complete electrical installation works from the main incomer to final user points, including supply, installation, testing, commissioning, and handover. Company Background Zipline operates the worlds largest instant logistics and drone delivery network, enabling on-demand delivery of healthcare, commercial, consumer, and agricultural products. Reliable and safe electrical infrastructure is essential to ensure uninterrupted, mission-critical operations at the RW3 Karongi site. Project Overview The project involves full end-to-end electrical installation, including: Main power intake and distribution Automatic Transfer System (ATS) integration Sub-distribution systems Lighting systems (indoor & outdoor) Socket outlets and final circuits Air conditioning electrical connections Testing, commissioning, and system handover Scope of Work The selected contractor shall provide full Engineering, Procurement, and Construction (EPC) services. 4.1 Main Distribution System Install and energize 250A 4P MCCB incomer (set to 225A) Install Type 1+2 Surge Protection Device (SPD) with proper earthing Install main distribution board (MDB) Ensure all DBs are installed at 1800mm height (top from finished floor) Ensure all MCCBs are torqued to manufacturer specifications All terminations must comply with manufacturer standards Use only approved brands (ABB, Schneider, Siemens, Eaton, Hager, Legrand) 4.2 Automatic Transfer System (ATS) Terminate 4 × 150mm² cables into ATS Ensure full integration between utility supply, ATS, and MDB 4.3 Power Cabling & Infrastructure Install: 4 × 150mm² XLPE SWA copper (Incomer ATS MDB) 2 × 4 × 50mm² cables (MDB Power container & Flight Ops DB) 3 × 10mm² cable (MDB Security post) All installations shall be via: Trenching Trunking Conduits Use proper: SWA glands Lugs Ferrules 4.4 Sub-Distribution Panels Install four (4) sub-distribution boards with labeled circuits Ensure: Proper installation of breakers and RCDs Torque compliance per manufacturer specifications Approved brands only 4.5 Final Installations Sockets Category A (Ceiling level): for AC and signage (MCB protected) Category B (850mm AFFL): RCD protected Lighting Install all indoor lighting Install all outdoor lighting Install all exit and illuminated signage Switches Install all switches at 1500mm height Air Conditioning Install all electrical connections for AC units as per schematics 4.6 Sub-Circuit Cabling Lighting: 2×1.0mm² 2×1.5mm² Sockets: 3×2.5mm² Air conditioning: 3×2.5mm² 3×4mm² All installations must: Use trunking/conduits Include proper ferrules and lugs Use appropriate cable glands 4.7 Junction Boxes & Connections Outdoor junction boxes must be IP rated Cable entry must be from the bottom only No cable joints using insulation tape allowed Only Wago 221 type connectors permitted Junction boxes are the only approved points for cable joints 4.8 Labeling All installations must be labeled using printed labels, including: Distribution boards Circuit breakers and RCDs Sockets and switches Junction boxes Light fixtures 4.9 Testing & Commissioning The contractor shall perform: Full system testing Earth resistance testing RCD testing Verification of safety and performance compliance 4.10 Handover Requirements The contractor must provide: As-built drawings (including source files) Single Line Diagram (SLD) (including source files) Test certificates and results Minimum 24-month warranty 4.11 System Flow Main Incomer ATS MDB Sub DBs Final Circuits End User Points Contractor Responsibilities The contractor shall: Provide all labor, supervision, tools, and equipment Ensure compliance with Rwandan electrical regulations Implement strict Health, Safety & Environment (HSE) standards Coordinate with other contractors on site Warranty Requirements Minimum 24 months warranty on: Installation Materials During the warranty period, the contractor shall: Repair or replace defects at no additional cost Provide defined response times for corrective actions Vendor Eligibility Requirements Bidders must submit: Company Registration Certificate Company Profile Valid Tax Clearance Certificate Social Security Compliance Certificate At least three (3) similar project references, completion certificates must be attached. Proof of certified electricians/engineers Engineering licenses/certifications Proposal Requirements & Submission Process 8.1 Mandatory Submission Format Bidders must submit their proposals as: ONE (1) single consolidated PDF document This document must include: Company Profile Technical Proposal Important: Submissions with separate files will not be accepted This is mandatory for efficient evaluation 8.2 Two-Stage Procurement Process Stage 1: Prequalification (Technical Only) Bidders must submit: Company Profile Technical Proposal At this stage: Do NOT submit financial proposals Evaluation will be based on: Technical capability Relevant experience Compliance with scope Stage 2: Financial Proposal (Shortlisted Bidders Only) Only shortlisted bidders will be invited Zipline will issue an official Bill of Quantities (BOQ) Financial proposals must strictly follow the BOQ format 8.3 Technical Proposal Requirements The Technical Proposal must include: Method statement Project implementation plan & timeline Manpower plan Equipment/tools list QA/QC procedures HSE plan Relevant experience & any other information relevant for this RFP. Evaluation Criteria Proposals will be evaluated based on: Technical compliance Relevant experience and past performance Methodology and execution plan Delivery timeline Warranty and after-sales support Commercial Terms Proposal validity: 6090 days Payment terms to be proposed by bidder Zipline reserves the right to accept or reject any proposal All proposal preparation costs shall be borne by the bidder Submission Instructions Submit proposals electronically in ONE (1) PDF document to: africa.procurement@flyzipline.com alex.thal@flyzipline.com dmytro.titov@flyzipline.com kostiantyn.paniakin@flyzipline.com [Disclaimer: The above text is machine translated. For accurate information kindly refer the original document.] Tender Link : https://www.jobinrwanda.com/job/request-proposal-rfp-installation-electrical-system

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