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With This Announcement, The Central Fund Of The Church Initiates A Market Dialogue Regarding The Acquisition Of The Core Financial Management System. In Connection With The Church Board, The Accounting And Payroll Service Center Of The Evangelical Lutheran Church Of Finland Operates, Which Handles The Accounting, Purchase Invoices, Purchase Ledger, Sales Invoices, Sales Ledger, Fixed Asset Accounting, Payroll, Of The Parishes, Parish Associations, Dioceses, The Churchs Central Fund And The Churchs Pension Fund. Travel And Expense Invoices And Related Payment Traffic. In The Churchs Service Center, The Core Processes Of Financial Administration Are Currently Supported By A Sap-Based Solution. The Schedule For The End Of Version Support Announced By The Manufacturer Of The Current Sap Environment Requires That The Procurement Unit Extensively Evaluates The System Options For The Coming Years. In The Market Dialogue, The Suitability Of Alternative Financial Management Core Systems Is Also Examined In The Market Dialogue. The Goal Of The Market Dialogue Is To Form An Overall Picture Of The Technical, Functional And Financial Advantages Of The Various Alternatives And To Help Evaluate Them Objectively Before Starting The Actual Procurement. Based On The Results Of The Market Dialogue, The Procurement Unit Can Either End Up With A Technology-Neutral Tender Or, For A Justified Reason, Limit The Procurement To The Current Sap Technology. If The Technology Limitation Is Justified, The Bidding Will Focus On Updating The Sap Solution And Selecting An Implementation Partner. Otherwise, The Bidding Process Is Open To All Suppliers, Including Solutions Using Sap Technology. A Possible Future Tender Will Most Likely Be Carried Out As A Competitive Negotiation Procedure In Compliance With The Principles Of The Procurement Act. If The Supplier Has References From Projects Where The Customer Has Switched From A Sap-Based Financial Management Solution To Another System, These References Are Particularly Interesting From The Point Of View Of The Procurement Unit. The Purpose Of These References Is To Help The Procurement Unit Understand The Implementation Model, Workload, Risk Points And Overall Scope Of Such A Transition - It Does Not Anticipate The System Selection Of A Possible Future Procurement. Suppliers Can Indicate Their Interest In Participating In The Market Dialogue By Submitting A Declaration Of Interest And A Short Presentation Of The Core Financial Management System They Offer With Reference Projects By Email To Anette.Tolvanen@Evl.Fi Last Friday April 17, 2026. The Presentation Is Requested To Be Submitted Either In Pdf Or Office File Format. Basically, 6 Suppliers Are Invited To The Dialogue, Who Are Selected By Comparing The Submitted System Presentations And Named Reference Projects To The Procurement Target Described Below. The Comparison Is Made As An Overall Assessment, Taking Into Account E.G. The Scope Of Services To Be Procured Now And The Comparability Of Delivered Reference Customers/Projects To The Operation Of The Churchs Central Fund. Preliminary Acquisition Target The Churchs Service Center Is Planning To Tender The Core Financial Management System. The Goal Of The Future Acquisition Is To Renew And Unify The Central Processes Of Financial Administration And To Ensure A Modern, Integrated And Automation-Supporting System. About Functionality Options The Purpose Of This Request For Information Is To Map Supplier And Solution Options Related To Procurement. This Notice Is Not A Procurement Notice Or A Request For Bids, But Rather An Invitation To A Market Dialogue Implemented With Advance Notice As Part Of The Preparation Of A Possible Procurement. This Request For Information Does Not Oblige The Procurement Entity To Carry Out The Procurement. The Current Financial Management Processes Are Partially Automated, But Still Contain A Lot Of Manual Work Steps, The Investigation Of Exceptions And Fragmented Practices Between Different Service Areas. The Development Of The System Set Aims For Example To:• Unify Processes And Increase Automation• Improve Data Transfer And Integration• Reduce Exceptions And Errors• Improve Turnaround Times And Cost Efficiency• Better Transparency And Reporting To Support Management The Goal Of The Market Dialogue Is To Map The Solutions On The Market And Get Suppliers Views, In Particular:• Automation Opportunities And Best Practices• Streamlining The Current Processes Of The Church Service Center For The Supplier With The Solution Offered By • Integrations In A Challenging Multi-Actor Environment • Development Model And Service Level Requirements • Price Level And Scalability Of The Total Cost In Light Of Different Scenarios • Implementation Of System Implementation And Migration Including Schedule And Costs • Information Security And Data Protection • Architecture
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