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Quotation are invited for Transportation Service for GGGI Rwanda, 2026-2029. GGGI Rwanda Country Office invites eligible service providers to submit quotations for transportation services as outlined below: 1. The Global Green Growth Institute (GGGI) hereby requests you to submit a quotation for the service posted in GGGIs e-Green Procurement Portal (https://in-tendhost.co.uk/gggi). a) Scope of Service b) Priced Activity Schedule form c) Requirements and Qualification Criteria d) Others (if applicable) To assist in the preparation of your price quotation, the necessary information, scope of services, person months and experts, form for submitting the quotation and a draft contract form are enclosed. 2. You must submit your quotation including the necessary documents mentioned in paragraph 3 electronically via GGGIs e-Green Procurement Portal. Otherwise, you will not be considered further. 3. The documents to be submitted is as below: a) Business Registration Certificate b) Signed Mandatory Certifications Form c) Signed Mandatory Disclosure Form d) Signed Availability of Financial Resources Form e) Signed Mandatory Personal Data Consent Form f) VAT registration certificate g) Clients certificate of completion as evidence of experience in the subject area at least one contract of the nature and complexity equivalent to the scope included in this Request for Quotation over the last three years h) Firms Profile including; - List of cars (model, year, severity of any accidents) registered in the name of the firm - Documentation of overtime and extra time payments for drivers overtime work i) Details of Vehicle for GGGI Rental including; - Vehicle registration - Vehicle Inspection certificate - Insurance coverage for the car j) Drivers brief CV or Profile including; - Valid license k) Repair and Maintenance contracts if any, l) Priced Activity Schedule m) Financial Statements for the past two years in English 4. In evaluating the quotations, GGGI will adjust for any arithmetical errors as follows: a) where there is a discrepancy between the total price in the Priced Activity Schedule or the quoted amount indicated in the quotation, the total price in the Priced Activity Schedule shall govern; b) where is a discrepancy between the unit rate and the line item total resulting from multiplying the unit rate by the quantity, the unit rate as quoted will govern; and c) if you refuse to accept the correction, your quotation will be rejected. 5. Your quotation shall be valid for a period of ninety (90) days from the deadline for submission of your quotation(s) specified in GGGIs e-Green Procurement Portal. 6. Your quotation should be written in ENGLISH. 7. For the whole services should be based on the Priced Activity Schedule. For a unit price contract, should be based on the Bill of Quantities and Unit rates indicated in quotation. 8. Currency of quoted prices and payment shall be United States Dollars. The quotation shall include all duties, local taxes and other levies payable by the contractor. 9. GGGI will evaluate and compare only the quotations determined to be substantially responsive. A quotation is not substantially responsive if it contains material deviations or reservations to the terms, conditions, and specifications in this Request for Quotation, and it will not be considered further. 10. The bidder whose quotation has been accepted will be notified of the award of contract via GGGIs e-Green Procurement Portal within the bid validity period. 11. GGGI will award the contract to the Contractor whose quotation has been determined to be substantially (technically) responsive to this Request for Quotation and who has offered the lowest evaluated price quotation. 12. The contract will be governed by the terms and conditions of the contract posted in website. 13. If you withdraw your quotation during the validity period and/or refuse to accept the award of a contract when and if awarded, then you will be excluded from the list of GGGI suppliers for three years. 14. Further information can be obtained via GGGIs e-Green Procurement Portal (https://in-tendhost.co.uk/gggi). 15. Under GGGIs Anticorruption Policy and Procurement Rules, bidders shall observe the highest standard of ethics during the procurement and execution of such contracts. GGGI will reject a proposal for award, and will impose sanctions on parties involved, if it determines that the bidder recommended for award or any other party, has engaged in corrupt, fraudulent, collusive, or coercive practices in competing for, or in executing, the Contract. At the time of submission of your quotation or contract signature, you must not be in UNs sanctions list (https://www.un.org/sc/suborg/en/sanctions/un-sc-consolidated-list) or have been debarred for a period exceeding one year or for an indefinite period by any Multilateral Development Bank (MDB), including the African Development Bank Group, the Asian Development Bank, the European Bank for Reconstruction and Development, the Inter-American Development Bank or the World Bank Group. For more details, please refer to the RFQ document attached. IMPORTANT TIMELINES: The tender submission deadline is 27 February 2026, 16:00 pm KST (Korean Standard Time) / 7:00 am GMT. If any bidder has any request for clarification on the TOR or any part of the tender documents, GGGI will be happy to clarify if they are received on or before 7 days before the deadline (namely: if the tender submission deadline is 16:00 15 April KST, then the due date for submission of request for clarification is 16:00 8 April KST). Interested parties will be required to register their details on the GGGI e-Green Procurement Portal (https://in-tendhost.co.uk/gggi). HOW TO OBTAIN THE DOCUMENTS: Documents can be accessed via the e-Green Procurement Portal by selecting View Details on the relevant notice and then clicking the Tender Application button. If you are a new supplier, you will be required to register your details. If you have an existing account, you will need to login to the portal. Please refer to the guidance documents under the `Supplier Guidance` area of the portal for further information. ONLINE TENDER MANAGEMENT: Once in the Tender Management Area for the tender, there are five possible tabs: Tender, `Tender Documents`, Correspondence, Clarifications and History. Select the 2nd tab (`Tender Documents`) where you will find useful information regarding the RFP. Scroll down to the heading Tender Documents Received where you will be able to view / download the documents. OPTING IN & OPTING OUT: Please note that you may be required to Opt In before you can start populating your response. The Opt Out functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. You can choose to Opt In at any time during the tender process if you initially decided to Opt Out. SUBMITTING YOUR RESPONSE VIA THE PORTAL: Please note that you may be required to Opt In to be able to submit a response through the portal. Tenderers will be required to upload any mandatory Placeholders (i.e. specified documents) within the `Tender Documents` tab. The ability to attach additional documents may also be available. Your proposal will not be submitted until you click `Submit Return`, located towards the bottom of the screen. On clicking `Submit Return`, you will receive a receipt confirming that your proposal has been submitted to GGGI. Please read Instructions on How to submit the Proposal. NOTIFICATION EMAILS: To ensure you receive email alerts and notifications from our system, please add the email domain `@in-tendorganiser.co.uk` to your Safe Senders list. Tender Link : https://in-tendhost.co.uk/gggi/aspx/Tenders/Current
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