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Bids Are Invited For Custom Bid For Services - Event Or Seminar Or Workshop Or Exhibition Or Expo Management Service; 2.1 Tent, Stage, and Seating Arrangement Design, supply, and installation of a well-structured tent suitable for an official outdoor/indoor function. Provision of a properly elevated and safely constructed VIP stage and function stage, ensuring stability, durability, and compliance with safety norms. Arrangement of a VIP refreshment lounge, separate from the general seating area, with appropriate furniture and cover. Supply and placement of adequate seating arrangements for cadets, including chairs of standard quality, uniformly arranged and properly aligned. Stage and seating layout shall be finalized in consultation with the event-in-charge or authorized representative. The entire setup must be weather-resistant, neat, and visually presentable. 2.2 Sound System and Audio Support Supply, installation, testing, and operation of a suitable public address and sound system to ensure clear audibility throughout the venue. The system shall include speakers, microphones (corded/wireless), amplifiers, mixers, stands, and all necessary cabling. A trained sound technician shall be present at the venue for the entire duration of the event to manage audio levels and resolve any technical issues. The sound system shall be tested well in advance of the event to ensure uninterrupted performance. 2.3 Decorative Arrangements a) Flower Decoration Provision of fresh flower decoration for the stage, podium, VIP area, and other key locations as directed by the event authority. Flowers used shall be fresh, aesthetically arranged, and suitable for an official function. Decoration shall be completed prior to the commencement of the event. b) Balloon Decoration Balloon decoration at entry points, stage backdrop, or other designated areas, ensuring decent and formal appearance. Use of good-quality balloons with proper color coordination, avoiding excessive or inappropriate decoration. 2.4 Drinking Water Arrangement for Stage Supply of safe, hygienic, and sealed drinking water for use on the stage by dignitaries and speakers. Water shall be placed in advance and replenished as required during the event. Only approved and standard-quality packaged drinking water shall be provided. 2.5 Refreshment Arrangement for Cadets Arrangement of refreshments for cadets attending the event. Refreshments shall be of good quality, fresh, hygienically prepared, and properly packed. Timely distribution shall be ensured to avoid inconvenience or crowding. Waste generated from refreshment distribution shall be managed and disposed of responsibly. 2.6 VIP Refreshment Services Arrangement of exclusive refreshments for VIPs and dignitaries on or near the stage. Refreshments shall be served in a presentable manner using clean crockery, disposable items, or serving trays as appropriate. Proper service etiquette shall be maintained by service staff deployed for VIP refreshment service.
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