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Tender For Rate Contract (Rc) For Empanelment Of Multiple Eligible Service Providers For Hiring Of Commercial Vehicles For Delhi/Ncr Region On Occasional Basis.Rate Contract (Rc) For Empanelment Of Multiple Eligible Service Providers For Hiring Of Commercial Vehicles For Delhi/Ncr Region On Occasional Basis.,Hiring Of Premium Suv (Ac)/Premium Sedan (Ac) On Occasional Basis (Vehicle-Day Basis) For 80 Km/12 Hrs Round Trip. Details Of Vehicles - As Per Annexure-I ] At (Location) Delhi/Ncr Delhi 334.00 Vehicle-Day 2 50Ns0002 Service Non Stock --- Yes Consignee Inr (Y) Hiring Of Suv (Ac)/Premium Sedan (Ac) On Occasional Basis (Vehicle-Day Basis) For 80 K M/12 Hrs Round Trip. Details Of Vehicles - As Per Annexure-I ] At (Location) Delhi/Ncr Delhi 300.00 Vehicle-Day 3 50Ns0003 Service Non Stock --- Yes Consignee Inr (Y) Hiring Of Suv (Non-Ac)/Sedan (Non-Ac) On Occasional Basis (Vehicle-Day Basis) For 80 K M/12 Hrs Round Trip. Details Of Vehicles - As Per Annexure-I ] At (Location) Delhi/Ncr Delhi 155.00 Vehicle-Day 3. T And C F.O.R Description Destination Delivery Period Description Delivery /Completion Rate Of Supply For All Items Completion : Within 24 Months Page 1 Of 6 Run Date/Time: 15/12/2025 22:15:58Stores/East Central Rly Tender Document Tender No 17255001 Closing Date/Time 23/12/2025 14:00 Payment Terms S.No Description Payment Terms 1 100% Payment As Per Clause 12 Of Section I, Part- Ii Of Bid Document. Statutory Variation Clause S.No Description 1 Statutory Variation In Taxes And Duties, Or Fresh Imposition Of Taxes And Duties By State/ Central Governments In Respect Of The Items Stipulated In The Contract (And Not The Raw Materials Thereof), Within The Original Delivery Period Stipulated In The Contract, Or Last Unconditionally Extended Delivery Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax/Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His OffEr The Rate Of Tax/Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of Misclassification By The Supplier/ Contractor. Option Clause S.No Description 1 The Purchaser Shall Be Entitled To Vary The Order Quantity Upto +/- 30% Anytime Within The Delivery Period (Including Extended Delivery Period) On The Same Terms And Conditions. The Increase In Quantity With Respect To The Tender Quantity Can Be Done Even At The Time Of Ordering And The Tenderer Shall Be Bound To Accept The Quantity So Ordered On The Basis Of His Original OffEr. The Purchaser Shall Be Entitled To Exercise +/- 30% Option Clause In One Or More Than One Instalment As Long As The Total Variation In Quantity Does Not Exceed The Limit Of 30% Of Ordered Quantity. Standard Governing Conditions S.No Description 1 General Conditions Of Contract: The Contract Shall Be Governed By Latest Version (Along With All Correction Slips) Of General Conditions Of Contract, And All Other Terms And Conditions Incorporated In The Tender Documents. 4. Eligibility Conditions Special Eligibility Criteria S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Turnover : : Minimum Average Normal Applicable To Yes Yes Allowed Annual Turnover Of The Bidder Of The All Bidders (Optional) Last Three Financial Years I.E. 2022- 23, 2023-24 And 2024-25, Should Be As Rs. 9 Lakh 2 Document Uploading For Normal Applicable To Yes Yes Allowed Turnover : : Documentary Evidence All Bidders (Mandatory) In The Form Of Certiï¬Ed Audited Balance Sheets Of The Last Three Financial Years I.E. 2022-23, 2023-24 And 2024-25 Or A Certificate From The Chartered Accountant/Cost Accountant Indicating The Turnover Details The Last Three Financial Years I.E. 2022-23, 2023-24 And 2024-25 Shall Be Uploaded With The OffEr. In Case The Date Of Constitution/Incorporation Of The Bidder Is Less Than Three Years, The Average Turnover In Respect Of The Completed Financial Years After The Date Of Constitution Shall Be Taken Into Account For This Criteria. Bidders Are Required To Upload Document Here 5. Compliance Conditions Page 2 Of 6 Run Date/Time: 15/12/2025 22:15:58Stores/East Central Rly Tender Document Tender No 17255001 Closing Date/Time 23/12/2025 14:00 Commercial-Compliance S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Please Enter The Percentage Of Local Normal Applicable To No Yes Allowed Content In The Material Being OffEred. All Bidders (Optional) Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The Deï¬Nition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. Special Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 The Time Of Service Provided Shall Normal Applicable To No No Not Allowed Start From The Point Of Pick Up To The All Bidders Point Of ϬNal Drop Off And The Garage Hours And Km Shall Not Be Included. 2 To Protect And/Or To Indemnify The Normal Applicable To No No Not Allowed Railway Against Any Claims Or Suits, All Bidders The Service Provider Shall Maintain An Insurance Which Shall Cover All The Liabilities Arising Out In The Execution Of The Contract. 3 Rates Quoted By The ϬRm/Service Normal Applicable To No No Not Allowed Provider Shall Be Inclusive Of Drivers All Bidders Wages, Lubricants, Repair, Maintenance Charge, Insurance Charge, Parking Charge, Night Charge, Etc. All Taxes (Lived By State/Central Govern Including Income Tax, Gst, Toll Tax, Etc Shall Be Born By The Service Provider 4 Payment For Monthly Extra Km Run Normal Applicable To No No Not Allowed And/Or Extra Hours Of Duty Shall Be All Bidders Made As Mentioned In Relevant Para And Annexure-Ii 5 Validity Of The Contract : Contract Normal Applicable To No No Not Allowed Will Be Valid For Two Years From The All Bidders Date Of Issue Of Loa/Work Order Which May Be Extended At The Same Terms And Conditions Of The Contract Up To One Year Subject To Satisfactory Performance. Decision Of The Purchaser/User For Judging The Performance Of A Service Provider As Satisfactory For Extension Of The Contract Duration Will Be ϬNal And Binding To The Service Provider. 6 Special Option Clause : : Ordered Normal Applicable To No No Not Allowed Quantity Can Be Increased Up To Full All Bidders Tendered Quantity At The Same Terms And Conditions Of The Contract. Total Order Quantity On All ϬRms Including The Special Option Clause Quantity Will Not Be More Than The Tendered Quantity Page 3 Of 6 Run Date/Time: 15/12/2025 22:15:58Stores/East Central Rly Tender Document Tender No 17255001 Closing Date/Time 23/12/2025 14:00 7 Splitting : Railway Intends To Split Normal Applicable To No No Not Allowed The Tendered Qty In Two Service All Bidders Provider/Agency For Hiring Of Vehicles. There Is No Commitment For Hiring Any Minimum Number Of Vehicles From Any Particular Agency. The Service Shall Be Utilized As Per Requirement Of The Railways 8 Age Of Vehicles : : Age Of The Normal Applicable To No No Not Allowed Vehicle On The Date Of Issue Of Work All Bidders Order Should Not Be More Than Three Years And During The Use The Age Of The Vehicle Should Not Be More Than Five Years. 9 Commercial Vehicles : : Vehicles Normal Applicable To No No Not Allowed With Commercial Registration Only Are All Bidders Required To Be Provided. 10 Deductions For Non-Performance : As Normal Applicable To No No Not Allowed Per Annexure-Iii All Bidders 11 All Vehicles Provided Shall Have All Normal Applicable To No No Not Allowed The Necessary All Bidders Permits/Licenses/Clearances Such As, But Not Limited To ϬTness Certiï¬Cate, Puc, Full Comprehensive Insurance, Road Permit, Registration Certiï¬Cate, As Per The Motor Vehicles Act, Rto And Other Applicable Laws And Statutory Bodies, For Providing Commercial Vehicles For This Service. It Is To Ensured That The Relevant Documents Are Valid During The Entire Period Of The Contract/Agreement. The Documents Relevant To The Contract Including Ownership Certiï¬Cate Of The Vehicle Shall Be Provided By The Service Provider To The Railway At The Time Of Issue Of Work Order As Well As On Demand. 12 The Standard Duty Limits For Vehicles Normal Applicable To No No Not Allowed Are 80 Kilometers And 12 Hours Per All Bidders Day. Once A Driver Has Reported For Duty, They May Not Refuse To Travel To Any Location As Directed By The User. The Driver Is Also Required To Work Beyond The Standard Limits Of 80 Kilometers And 12 Hours Whenever Necessary. Fixed Charges Will Apply For Duties Performed Up To 80 Kilometers And 12 Hours. Any Usage Beyond These Limits Will Incur Additional Charges, Calculated On A Per-Kilometer And Per-Hour Basis. Explained In Annexure-Ii 13 The Driver Must Have A Valid Driving Normal Applicable To No No Not Allowed Licence, Be Well-Mannered, And Be All Bidders Well Acquainted With The New Delhi/Delhi/Ncr Area, As Well As Well- Versed In Traï¬Ƒc Rules. The Driver Shall Report For Duty On Time, Wearing A Proper And Clean Uniform With A Name Badge, And Must Carry A Valid Driving Licence At All Times. 14 The Car Drivers Should Be Provided Normal Applicable To No No Not Allowed With A Mobile Phone Along With Clear All Bidders Instructions To Keep The Phone Switched On At All Times. Page 4 Of 6 Run Date/Time: 15/12/2025 22:15:58Stores/East Central Rly Tender Document Tender No 17255001 Closing Date/Time 23/12/2025 14:00 15 No Night Charges Or Food Allowance Normal Applicable To No No Not Allowed Will Be Paid To The Driver. All Bidders 16 The ϬRm Shall Be Responsible For Normal Applicable To No No Not Allowed Providing Any Number Of Vehicles As All Bidders Required, At Any Time 17 Orders For Providing Vehicles To Normal Applicable To No No Not Allowed Visiting Oï¬Ƒcials Will Be Issued All Bidders Exclusively By The Oï¬Ƒce Of The Dgm/G, And These Orders Must Be Attached To The Bill At The Time Of Submission. Payment For Such Services Will Be Arranged By This Office. 18 The ϬRm Shall Ensure Punctuality, Normal Applicable To No No Not Allowed Boking And Supply Of Vehicles Round All Bidders The Clock Even At Short Notice. 19 The ϬRm Shall Be Responsible For Any Normal Applicable To No No Not Allowed Violation Of Traï¬Ƒc Rules On The Part Of All Bidders The Driver And Shall Be Responsible To Pay Penalty, If Any, On That Behalf. 20 The ϬRm Shall Be Fully Responsible For Normal Applicable To No No Not Allowed Any Accident And Shall Be Responsible All Bidders To Pay Compensation As Per Rules Enforced By Government From Time To Time. 21 The ϬRm Shall Be Fully Responsible For Normal Applicable To No No Not Allowed Any Accident, Mishap, Damage To All Bidders Vehicles Or Railwaymen And Material Being Carried Therein And All Consequence Arising Thereof. 22 Payment Term : Payment Shall Be Normal Applicable To No No Not Allowed Made Once The Service Provider All Bidders Submits The Relevant Documents For The Services Used On Monthly Basis To Dgm/G Oï¬Ƒce. Payment Shall Be Made Only After Submission Of Invoices, Logbook, Service Feedback Etc. Non-Submission Of The Same May Lead To Delay In Payment. Undertakings S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 The Service Provider Undertakes That Normal Applicable To No No Not Allowed He/She/It Shall Not Indulge In Any All Bidders Unethical Practices And Acknowledges That Non-Compliance Of Any Provision Of The Contract Will Be Treated As A Material Breach Of The Contract, In Which Case The Railway Shall Have The Right To Take Appropriate Actions As Per Terms And Conditions Of The Contract Including Termination Of The Contract And Other Legal Actions. ( I I ) For Determining Unethical Practice, The Decision Of The Concerned User Officer, Will Be Final. 6. Bidders Shall Confirm And Certify On The Behalf Of The Tenderer Including Its Constituents As Under: S.No. Description 1 I/We The Tenderer (S) Am/Are Signing This Document After Carefully Reading The Contents. 2 I/We The Tenderer(S) Also Accept All The Conditions Of The Tender And Have Signed All The Pages In Confirmation Thereof. Page 5 Of 6 Run Date/Time: 15/12/2025 22:15:58Stores/East Central Rly Tender Document Tender No 17255001 Closing Date/Time 23/12/2025 14:00 I/We Hereby Declare That I/We Have Downloaded The Tender Documents From Indian Railway Website Www.Ireps.Gov.In . I/We Have Verified The Content Of The Document From The Website And There Is No Addition, No Deletion Or No Alteration 3 To The Content Of The Tender Document. In Case Of Any Discrepancy Noticed At Any Stage I.E. Evaluation Of Tenders, Execution Of Contract Or Payment, The Master Copy Available With The Railway Administration Shall Be Final And Binding Upon Me/Us. I/We Declare And Certify That I/We Have Not Made Any Misleading Or False Representation In The Forms, Statements And 4 Attachments In Proof Of The Qualification Requirements. I/We Also Understand That My/Our Offer Will Be Evaluated Based On The Documents/Credentials Submitted Along With The 5 Offer And Same Shall Be Binding Upon Me/Us. I/We Declare That The Information And Documents Submitted Along With The Tender By Me/Us Are Correct And I/We Are 6 Fully Responsible For The Correctness Of The Information And Documents, Submitted By Us. I/We Certify That I/We The Tenderer(S) Is/Are Not Blacklisted Or Debarred By Railways Or Any Other Ministry / Department 7 Of Govt. Of India From Participation In Tender On The Date Of Submission Of Bids, Either In Individual Capacity Or As A Huf/ Member Of The Partnership Firm/Llp/Jv/Society/Trust. I/We Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be Forged/False At Any Time During Process For Evaluation Of Tenders, It Shall Lead To Forfeiture Of The Emd And May Also Lead To Any Other Action Provided 8 In The Contract Including Banning Of Business For A Period Of Upto Two Year. Further, I/We And All My/Our Constituents Understand That My/Our Offer Shall Be Summarily Rejected. I/We Also Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be False/Forged At Any Time 9 After The Award Of The Contract, It Will Lead To Termination Of The Contract, Along With Forfeiture Of Security Deposit And May Also Lead To Any Other Action Provided In The Contract Including Banning Of Business For A Period Of Upto Two Year. I/We Have Read The Clause Regarding Restriction On Procurement From A Bidder Of A Country Which Shares A Land Border With India And Certify That I Am/We Are Not From Such A Country Or, If From Such A Country, Have Been Registered With 10 The Competent Authority. I/We Hereby Certify That I/We Fulfil All The Requirements In This Regard And Am/Are Eligible To Be Considered (Evidence Of Valid Registration By The Competent Authority Is Enclosed) 7. Documents Attached With Tender S.No. Document Name Document Description 1 Annexureiii.Pdf Annexure Iii 2 Annexure-I.Pdf Annexure I 3 Annexure-Ii.Pdf Annexure Ii 7. Responsiveness S.No. Description 1 Validity Of Offer: No Deviation From The Offer Validity Period Stipulated In The Tender Is Permitted. 2 Validity Of Offer: No Deviation From The Offer Validity Period Stipulated In The Tender Is Permitted. The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers (Designation, Address & Email Id). In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid This Tender Complies With Public Procurement Policy (Make In India) Order 2017, Dated 15/06/2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015/Rs(G)/779/5 Dated 03/08/2017 And 27/12/2017 And Amendments/ Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Gfr Regarding Procurement Through Gem. Digitally Signed By Dy.Cmm-Ii ( Jitesh Kumar Mandal ) Page 6 Of 6 Run Date/Time: 15/12/2025 22:15:58 , Hiring Of Suv (Ac)/Premium Sedan (Ac) On Occasional Basis (Vehicle-Day Basis) For 80 K M/12 Hrs Round Trip. Details Of Vehicles - As Per Annexure-I ] At (Location) Delhi/Ncr Delhi 300.00 Vehicle-Day 3 50Ns0003 Service Non Stock --- Yes Consignee Inr (Y) Hiring Of Suv (Non-Ac)/Sedan (Non-Ac) On Occasional Basis (Vehicle-Day Basis) For 80 K M/12 Hrs Round Trip. Details Of Vehicles - As Per Annexure-I ] At (Location) Delhi/Ncr Delhi 155.00 Vehicle-Day 3. T And C F.O.R Description Destination Delivery Period Description Delivery /Completion Rate Of Supply For All Items Completion : Within 24 Months Page 1 Of 6 Run Date/Time: 15/12/2025 22:15:58Stores/East Central Rly Tender Document , Hiring Of Suv (Non-Ac)/Sedan (Non-Ac) On Occasional Basis (Vehicle-Day Basis) For 80 K M/12 Hrs Round Trip. Details Of Vehicles - As Per Annexure-I ] At (Location) Delhi/Ncr Delhi 155.00 Vehicle-Day 3. => Limited
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