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Request for proposals for Provision of Vehicles Repair and Maintenance Service. Location: Kigali Deadline: Monday, 24/08/2026 17:00 At CARE, we seek a world of hope, inclusion, and social justice, where poverty has been overcome and people live with dignity and security. This has been our vision since 1945, when we were founded to send lifesaving CARE Packages® to survivors of World War II. Today, CARE is a leader in the global movement to end poverty. We put women and girls in the center because we know we cannot overcome poverty until all people have equal rights and opportunities. In 2019, CARE worked in 100 countries and reached 70 million people with an incredible range of life-saving programs. For more information about CARE and our work, visit: https://www.care.org/our-work/ GENERAL CONDITIONS AND CLAUSES CARES GENERAL CONDITIONS The enclosed document is not an offer to contract, but a solicitation of a vendors proposed intent. Acceptance of a proposal in no way commits CARE to award a contract for any or all products and services to any vendor. CARE reserves the right to make the following decisions and actions based on its business interests and for reasons known only to CARE: To determine whether the information provided does or does not substantially comply with the requirements of the RFP To contact any bidder after proposal submittal for clarification of any information provided. To waive any or all formalities of bidding To accept or reject a proposal in whole or part without justification to the bidder To not accept the lowest bid To negotiate with one or more bidders in respect to any aspect of submitted proposal To award another type of contract other than that described herein, or to award no contract; To enter into a contract or agreement for purchase with parties not responding to this RFP To request, at its sole discretion, selected Vendors to provide a more detailed presentation of the proposal To not share the results of the bids with other bidders and to award contracts based on whatever is in the best interest of CARE. Any material statements made orally or in writing in response to this RFP or in response to requests for additional information will be considered offers to contract and should be included by vendor in any final contract. CONFIDENTIALITY/ NON-DISCLOSURE All information gained by any vendor concerning CARE work practices is not to be disclosed to anyone outside those responsible for the preparation of this proposal. Any discussion by the vendor of CAREs business practices could be reason for disqualification. CARE, at their discretion, reserves the right to require a non-disclosure agreement. Reciprocally, CARE commits that information received in response to this RFP will be held in strict confidence and not disclosed to any party, other than those persons directly responsible for the evaluation of the responses, without the express consent of the responding vendor. Finally, the information contained within this RFP is confidential and is not to be disclosed or used for any other purpose by the vendor. PUBLICITY Any publicity referring to this project, whether in the form of press releases, brochures, or photographic coverage will not be permitted without prior written approval from CARE. LIABILITY The selected vendor(s) will be required to show proof of adequate insurance at such time as CARE is prepared to procure the services. The participating vendor will also be required to indemnify and hold harmless CARE for, among other things, any third-party claims arising from the selected vendors acts or omissions, and will be liable for any damage caused by its employees, agents or subcontractors. FORCE MAJEURE A. Neither Party shall be responsible for a performance that is delayed, hindered, or is rendered inadvisable, commercially impracticable, illegal, or impossible by a Force Majeure Event. A Force Majeure event includes, without limitation, an act of nature, a pandemic, emergency, civil unrest or disorder, actual or threatened terrorism, war, fire, governmental action or interference of any kind, power or utility failures, strikes or other labor disturbances, a health warning issued by the Center for Disease Control (or similar agency), any other civil or governmental emergency and/or any other similar event beyond a Partys reasonable control. B. The Party that seeks to invoke this Force Majeure provision (the Affected Party) shall provide the other Party (the Unaffected Party) with a written notice within ten (10) days of the date the Affected Party determines a Force Majeure Event has occurred. ERRORS AND OMISSIONS CARE expects the vendor will provide all labor, coordination, support, and resources required based on the vendors proposal and corresponding final SOW. No additional compensation will be available to the vendor for any error or omission from the proposal made to CARE. The only exclusions are add-ons, deletions, and/or optional services for which the vendor has received written authorization from CARE. Application process The proposals should indicate the following: Vendor profile and detailed CVs of key people to be assigned to the work Evidence of the vendors experience in similar assignments (at least 3 references with contact or address of referees). Technical proposal, including a description of the proposed methodology detailing how deliverables will be achieved with a clear time frame. Financial offer detailing various costs associated with the delivery of the above services, in PDF Format and must be a separate document from the technical offer. Copies of similar assignments (with evidence for good completion of the previous similar assignments). VAT registration certificate; RDB registration certificate; RRA tax clearance certificate; RSSB tax clearance certificate . Minimum 3 certificates of similar work done in the past. Interested bidders are requested to submit their offer not later than August 24,2026 COB local time to the following e-mail address: rwa.procurement@care.org with mention Provision of vehicles repair and maintenance service to CARE Rwanda. Tender Link : https://www.jobinrwanda.com/job/request-proposal-provision-vehicles-repair-and-maintenance-service
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