Delineator Posts And Bases Manitoba Reference Number Mb Mbpb Aar 00232 Issuing Department Procurement Services Branch Date Issued 08 07 2021 Issued By Rafael Silva Telephone 204 945 6361 The Request For Quotation Rfq The Government Of Manitoba Requires The Supply And Delivery Of Delineator Posts And Bases For Our Vehicle And Equipment Management Agency Vema The Successful Bidder Will Be Responsible For All Products Specified In Appendix A Submissions Are Requested To Provide These Products On An As Amp When Requested Basis For Approximately A One 1 Year Term Commencing Approximately August 1 2021 To July 31 2022 There Will Be An Option To Extend For Two 2 Additional One 1 Year Terms By Mutual Agreement Manitoba Requires Its Suppliers To Adhere To Provincial Labour Laws And Where Businesses Use Sources Outside Of Canada Manitoba Expects Suppliers To Comply With Local Labour Laws In The Country Of Manufacture Note The Substitution Of Brands Products Will Only Be Accepted By Approval Of The Procurement And Supply Chain Division For The Government Of Manitoba Governing Law This Procurement Will Be Interpreted Performed And Enforced In Accordance With The Laws Of The Province Of Manitoba And Of Canada As Applicable General Terms Amp Conditions Bidders Must Login To Merx To Access The General Terms Amp Conditions Which Apply To This Rfq In Addition To Those Shown Below After Login Follow The Links Information Gt Government Publications Gt Manitoba Terms And Conditions Gt Request For Quotation Any Issues With Merx Can Be Addressed By Contacting Merx Technical Support At 1 800 964 Merx 6379 Or Email Merx Merx Com Submission Terms And Conditions The Bid Must Be Signed By A Representative Of The Bidder With The Authority To Bind The Bidder The Name And Title Of The Representative Signing The Bid Should Also Be Printed Below Their Signature Bids Must Be Received At The Submission Address No Later Than The Closing Date And Time Submission Deadline Date July 23 2021 12 00 00 Noon Central Standard Time Vendor s E Mail Address If Available Quantity Clarification Quantity Listed Contains 2 Or 3 Decimals For Tender Inquiries Clarification And Or Additional Information Regarding Any Aspect Of The Products May Be Sent By E Mail And To Be Directed Only To The Individual Specified Below John Pereira Category Lead Procurement And Supply Chain Division Manitoba Infrastructure Email John Pereira Gov Mb Ca E Mail Subject Line Shall Be The Rfq Number And Title As Provided In The First Page Of This Document Inquiries Should Be Received No Later Than 5 Days Before Submission Deadline If An Inquiry Is Received Later Than That Inquiry Deadline Date Manitoba May Respond But Is Not Obligated To Provide A Response If A Bidder Has Sent An Inquiry And Has Not Received Any Acknowledgement The Bidder Should Follow Up With Manitoba In Any Event Manitoba Is Not Responsible If A Bidder S Inquiry Does Not Reach Manitoba By The Requisite Date Shown Above Only Information Provided In Writing By The Manitoba Contact Above Will Be Binding On Manitoba Information Provided Verbally Will Not Be Binding On Manitoba If Manitoba In Its Sole Discretion Determines That An Inquiry Will Be Of Interest To All Bidders It Will Be Communicated In Writing To All Bidders The Source Of The Inquiry Will Be Kept Confidential Bidders Must Indicate The Brand Name Amp Product Code On Each Item Offered If Applicable See Appendix A And Complete In Full As Required Items Not Indicating A Brand Name May Not Be Considered If Applicable If You Are Quoting On An In House Brand Please Specify The Manufacturer s Name Providing Product To Your Company Brand Names Shown Represent Products Approved For Purchase To Date Some Approved Products Listed May Not Be Acceptable For Use At One Or More Of These Facilities All The Products Shown Are Specified On A No Substitute Basis Approved Products Are Shown For Each Item And Only Those Products Brands Will Be Considered On This Tender Vendors Wishing To Offer Alternative Products For Future Tenders Are Invited To Submit Samples For Long Term Testing And Evaluation By Contacting The End User Acceptance Of New Product Brand S Will Be At Manitoba s Discretion The Lowest Price On Any Item Will Not Necessarily Be Accepted Please Note Bid Pricing Must Be Valid For A Minimum Of 60 Calendar Days Bidder s Quotation Reference Number If Applicable Item Qty Description Delivery No Date Item 10 31 07 2022 2 000 00 Each Gsin N9905material 18969 Post Delineator White With Black Top 9 0 Cm O D X 240 Cm Long Complete With White Reflective Sheeting As Per Specification Tes C 08 Drawing Dp 3 2 To Be Packaged In Bundles Of 50 Item 20 31 07 2022 2 000 00 Each Gsin N9905material 46477 Post Delineator White With Black Top 9 0 Cm O D X 240 Cm Long C W White And Orange Reflective Sheeting As Per Specification Dp 3 1 To Be Packaged In Bundles Of 50 Item 30 31 07 2022 600 00 Each Gsin N9905material 62066 Post Delineator Surface Mountable Orange Complete With Base And Reflective Sheeting And Stick Down Pad To Be Packaged In Bundles Of 50 Per Attached Manitoba Infrastructure And Transportation Specification Tes C 9 Item 40 31 07 2022 1 500 00 Each Gsin N9905material 19019 Post Delineator Traffic Centerline Flourescent Red Orange 100 Mm O D X 1000 Mm Long Complete With Rectangular Recycled Rubber Base And Two White Retro Reflective Bands As Per Spec Tes C 2 Item 50 31 07 2022 100 00 Each Gsin N9905material 50563 Base Portable Poly Post Delineator Rectangular 100 Recycled Rubber Minimum Weight 5 Kg 11 Lb For Use With Sap 19019 Item 60 31 07 2022 1 000 00 Each Gsin N9999material 58795 Pad Glue Down Butyl 8 In X 8 In X 3 16 In Pexco 80Bu Item 70 31 07 2022 400 00 Each Gsin N9905material 19022 Drum Reboundable Plastic Shall Be Molded As A Single Piece Unit And Shall Have Nominal Dimensions Of 600 Mm X 1000 Mm Shall Be Manufactured With A Minimum 3 5 Mm Wall Thickness For Traffic Channeling As Per Highways Spec Tes 04 Item 80 31 07 2022 30 000 Roll Gsin N9390material 3751 Tape Pavement Marking Temporary Construction Grade Foil Backed Self Adhesive White 4 In X 50 Yard Roll Flex O Lite Fol 200 Item 90 31 07 2022 30 000 Roll Gsin N9390material 3752 Tape Pavement Marking Temporary Construction Grade Foil Backed Self Adhesive Yellow 4 In X 50 Yard Roll Flex O Lite Fol 200 Item 100 31 07 2022 350 00 Each Gsin N4240material 58909 Base Rubber Recycled Round Outside Diameter 24 Inches Inside Diameter 16 Inch Thickness 2 Inches Weight 20 Lbs Item 110 31 07 2022 4 000 00 Each Gsin N7520material 59394 Marker Culvert Consisting Of One Galvanized L Bracket Complete With Two Holes One Five Foot Orange Polyflex Hydrant Marker And 1 X 2 Inch H I P Refelective Tape Purpose The Request For Quotation Rfq The Government Of Manitoba Requires The Supply And Delivery Of Delineator Posts And Bases For Our Vehicle And Equipment Management Agency Vema The Successful Bidder Will Be Responsible For All Products Specified In Appendix A The Successful Bidder Will Be Responsible To Bid On All Product Specified In Appendix A Product Will Be Ordered On An As Amp When Requested Basis For Approximately A One 1 Year Term Commencing Approximately August 1 2021 To July 31 2022 Manitoba Has The Option To Extend The Term Of The Contract For Two 2 Additional One 1 Year Terms By Mutual Agreement Unless Either Party Provide 30 Days Written Notice Of Their Intent To Terminate To Each Other The Contract May Be Amended To Include Additional Products Or Locations And Or The Duration Of The Contract May Be Extended To Continue Past The Expiry Date Specified Above Requested Quotations Should Be Submitted Per The Outlined Process And Requirements And Provide Manitoba With Detailed Features Costs And Delivery Capabilities For The Specified Goods And Or Services It Is The Intent Of The Manitoba Central Services Procurement And Supply Chain Psc To Award This Tender To The Least Number Of Bidders Able To Provide The Goods And Or Services In The Most Convenient And Cost Effective Manner Bidder Assistance The Bidder Shall Assign A Dedicated Service Representative S To Supply Information And Act As Contact Person Through The Term Of The Agreement Manitoba Will Assign A Counterpart It Should Be Clearly Understood That The Bidder s Service Representative S Would Deal With The Assigned Manitoba Contact Person S Bidder Shall Provide Contact Names And Telephone Numbers For The Following Contact Person Telephone Number Fax Number E Mail Address Definitions Bidder Refers To The Person Who Or Company Which Obtains A Copy Of The Rfq For The Purpose Of Submitting A Quotation To Provide The Goods Bid Refers To The Bidder S Written Submission In Response To This Rfq And Shall Include The Form Of Offer Completed In Accordance With This Rfq And All Bid Documents That Must Be Completed Or Provided In Order To Constitute A Responsive Bid Contract Refers To The Value Contract Issued To The Vendor As The Award Document Manitoba Refers To The Manitoba Government Must Shall Requires Or Required Refers To Something Is Mandatory If A Bid Does Not Contain Or Comply With A Mandatory Element The Bid Will Be Rejected And Not Evaluated Further Psc Government Of Manitoba Procurement And Supply Chain Quote Refers To The Quotation Submitted By A Bidder In Response To The Rfq Release Order Refers To A Specific Release Purchase Order Document Issued By Manitoba To The Vendor To Order Product From The Contract Rfq Refers To The Request For Quotation Document Issued By Manitoba To Invite Offers I E Prices From Bidders Specifications Are That Portion Of The Contract Documents Wherever Located And Whenever Issued Consisting Of The Written Requirements And Standards For The Work And The Procedures For Determining Whether The Requirements And Standards Have Been Met And Includes The Documents Identified In Appendix A Of This Rfq Submission Deadline Means The Date And Time Set Out On The Title Page Of This Rfq Or Any Amendment To That Date And Time Made By Manitoba By Way Of Addendum Prior To That Date And Time Vendor Refers To The Person Who Or Company Which Will Provide The Goods As A Successful Bidder Vema Is A Special Operating Agency Of Manitoba Central Services Special Notes Bidders To Quote A Single Price For Each Item Offered For Duration Of Contract Note The Substitution Of Brands Products Will Only Be Accepted By Approval Of Psc By Contacting Name John Pereira Email John Pereira Gov Mb Ca Bidders May Quote On One Or More Of The Approved Products Listed However Bidders To Quote Only One Price For Each Approved Product Listed Bidders Offering Items Which Deviate From The Requested Pack Size Case Quantity Etc Must Detail The Deviations On The Return Tender Pricing Unit Must Be The Same As Requested I E Per Package Per Case Etc If Your Pricing Is Based On A Different Unit Than Requested You Must The Clearly Identify The Change On That Item Offered Bids Bids Are Requested From Competing Bidders In Accordance With Manitoba Policies Manitoba Reserves The Right To Revise Cancel Rfq s As Well As Accept Reject Bids Either In Whole Or In Part Whichever Is In The Best Interests Of Manitoba Lowest Or Any Bid Not Necessarily Accepted Bids Must Be Submitted On The Form Provided Unless Otherwise Stipulated Or As Directed Failure To Complete The Bid Submission Or Include All Information And Documents Requested May Result In Rejection Of A Bid Submission All Bid Submissions Should Be Prepared In A Legible Manner Non Legible Bids May Result In Rejection Of Your Bid Submission Bids Shall Be Considered Firm Until Awarded Unless Otherwise Indicated Any Exchange Of Information With Manitoba Personnel Prior To The Issuance Of An Rfq Is Not A Valid Response To The Rfq And Shall Not Be Considered Mandatory Requirements For Evaluations Of The Bids 1 Completed Signed And Returned Rfq Document All Areas Requiring A Signature Initials Or An Entry Must Be Completed And Returned With The Bid 2 Completed And Returned In Full Appendix A Designated Requirements As An Excel File Submission Of Quotation Deadline Merx Electronic Bid Submission Www Merx Com 12 00 00 Noon Central Standard Time July 23 2021 Irrevocability Of Quotation By Submission Of A Clear And Detailed Written Or Facsimile Notice To Manitoba The Bidder May Amend Or Withdraw Its Quotation Without Penalty Prior To The Closing Date And Time Upon Closing Time All Quotations Become Irrevocable Alterations Bid Repair No Bid Shall Be Altered Amended Repaired Or Withdrawn After The Specified Closing Date And Time Manitoba Issuing The Rfq Is The Sole Agency Empowered To Negotiate Or Alter Any Term Condition Or Stipulation Of The Bid And Or Any Subsequent Award Or Event Arising There From Qualifications Of Bids Any Terms Conditions Or Stipulated Qualifications On Bid Submission That Is Contrary To Or Inconsistent With The Rfq Documents May Be A Cause For Rejection Bidders Are Cautioned To Avoid Making Deviations And Exceptions To The Terms And Conditions Of The Bid Documents Which May Result In Rejection Of Their Bid Acceptance Of Bid Conditions A Bidder Should Clearly Understand By Submitting A Bid Agrees That Its Bid Or Any Part Of Its Bid Is Subject To The Following Conditions In Addition To Any Other Terms And Conditions Set Out In The Rfq No Bid Will Be Considered From A Bidder Where Manitoba In Its Sole Discretion Determines That A Potential Conflict Of Interest Exists No Bid Will Be Considered That Is In Any Way Conditional Or That Proposes To Impose Conditions On Manitoba That Are Inconsistent With The Requirements Of The Rfq And The Terms And Conditions Stipulated Therein The Submission Of A Bid The Receipt Of A Bid By Manitoba And The Opening Of A Bid Or Any One Of Those Does Not Constitute Acceptance In Any Way Whatsoever Contract Term To Be Delivered On An As And When Requested Basis For A One 1 Year Term Commencing Approximately August 1 2021 To July 31 2022 Manitoba Has The Option To Extend The Term Of The Contract For Two 2 Additional One 1 Year Terms By Mutual Agreement Unless Either Party Provide 30 Days Written Notice Of Their Intent To Terminate To Each Other If The First Option Year Is Exercised The Expiry Date Will Now Be July 31 2023 If The Second Option Year Is Exercised The Expiry Date Will Now Be July 31 2024 The Contract May Be Amended To Include Additional Products Or Locations And Or The Duration Of The Contract May Be Extended To Continue Past The Expiry Date Specified Above The Delivery Date If Shown Is Actually The End Of The Contract Period General Award Information No Award May Result From This Rfq Process If This Rfq Process Results In An Award Then Manitoba Reserves The Right To Award Any Contract Agreement In Whole Or In Part And May Accept Goods And Or Services From One Or More Bidders In Such Quantities As Shall Be Advantageous To Manitoba Pricing Will Be A Consideration On Individual Items But Preference Maybe Given To Overall Pricing For Groups Of Items Consolidated For Shipping And Receiving At The Facility The Lowest Price On Any Item Will Not Necessarily Be Accepted Volume Of Items Will Be Considered Items Will Be Consolidated To Allow For Reasonable Delivery Quantities Past Performance Of Vendors And Quality Of Product Will Be Considered Tender Evaluation Split Award Generally The Lowest Overall Price Of An Acceptable Item S In Accordance With The Terms Amp Conditions Of The Rfq May Be Awarded The Order However Other Factors As Stipulated Below In No Particular Order Will Be Considered When Awarding A Contract Tenders Will Be Evaluated Based On The Following Delivery Lead Times Price Product Description Specifications Requested Quality Of The Bidder s Performance In Past Awards Quality Of The Proposed Product In Past Awards Return Amp Refund Policies Warranty Periods Suitability Of Product Offered Compared To End Users Needs And Any Other Terms Amp Conditions Indicated On This Rfq Each Product Offered May Be Considered Individually And This May Result In More Than One Contract Awarded From This Rfq Like Items Or Items That Need To Be Compatible May Be Considered As A Group For Price Comparison And Or Award Purposes Failure To Provide Adequate Information To Evaluate The Item Offered May Be Cause For Rejection Of Your Quote By The Manitoba Government Manitoba The Intent Is To Evaluate The Quotations Based On The Contract Term Outlined The Lowest Price On Any Item Will Not Necessarily Be Accepted Quality Acceptability Any Product Supplied Must Be New Unused First Quality And Be Of Merchantable Quality For Sale In Canada All Goods Delivered Are Subject To Inspection Prior To Delivery Acceptance Signing Of Any Delivery Slip Should Not Be Construed As Acceptance Of The Product Delivered Manitoba Reserves The Right To Reject Any Product After Final Inspection That Does Not Meet The Specification Or Product Description Requested Manitoba Reserves The Right To Reject Any Product Supplied Which Upon Inspection Or Use Is Deemed By The Using Department To Be Unacceptable For Their Intended Use Products To Be Supplied As Specified On The Contract Purchase Order Any Substitutes Shipped Without Prior Written Approval Will Be Rejected At Time Of Delivery Or Held At Shipper s Risk Pending Return Instructions Products Rejected By The Using Department Will Be Returned To The Vendor For Full Credit Or Replacement Product At No Cost To Manitoba Or The Contract May Be Cancelled Unless Specifically Requested In The Rfq All Goods Supplied Must Be New Current Or Most Recent Production Products Should Be Delivered And Packaged In A Manner That Is Consistent With The Normal Business Practices Of The Industry Products Any Item Shipped Where Quality Is Questionable Will Be Returned To The Vendor At Their Expense Any Product Offered May Require Testing Prior To Acceptance The Product Offered Must Meet The Requirements And Expectations For Its Intended Use If It Is Your Intention To Offer An Item Which Does Not Meet All The Specifications Description As Outlined Then You Must Indicate All Intended Deviations Or Changes On The Return Quote Brand Names Shown Represent Products Approved For Purchase By Various Facilities Some Approved Products Listed May Not Be Acceptable For Use By This Facility Bidders Must Indicate The Brand Name Of All Products Offered Items Not Indicating A Brand Name May Not Be Considered Sample Products Bidders May Be Required To Provide A Sample Of Each Proposed Product As Part Of The Evaluation Process Manitoba Will Notify The Bidder S When Samples May Be Required Samples Shall Be Supplied At No Charge And Delivered Fob Destination Prepaid Products May Be Tested Up To And Including Destruction Failure To Provide An Acceptable Sample Will Be Cause For Rejection Of Your Quote Alternative Products Bidders Shall Quote On Products Exactly As Specified Above If Possible Supplier Catalogue Numbers May Be Shown For Reference Bidders Wishing To Quote An Alternative Brand Product Should If Possible Have The Alternative Approved By Vema Prior To Submitting Your Quote Technical Information Or Clarification Can Be Obtained By Contacting Traffic Operations David Orsulak At 204 793 8761 Or David Orsulak Gov Mb Ca Additional Information Additional Information Or Clarification May Be Obtained By Contacting The End User Boyd Welsh Telephone Number 204 232 7587 Or Boyd Welsh Gov Mb Ca If An Alternative Product Is Offered Product Description Including Illustrated Literature If Available And Manufacturers Name And Product Number As Well As Your Product Reference Number If Applicable To Be Shown For Each Item Offered Any Alternative Product Offered Which Has Not Been Recently Evaluated And Approved Might Not Be Accepted For This Quote Have The Alternative Items You Offered Been Evaluated And Approved By The End User Yes No Initial If Yes Indicate Approved By Whom Name Date Quantities The Quantities Shown Are Estimated Volumes And Are To Be Used For Evaluation Purposes Only And Are Not A Guarantee Of Business Manitoba Reserves The Right To Cancel Any Item In Part Or In Total Due To Program Or Funding Changes Throughout The Life Of The Contract Any Unused Portion At The End Of The Contract Term Will Be Considered Cancelled Firm Pricing Bidders Offering Prices Subject To Change Without Notice Or In Effect At Time Of Shipment May Be Outright Rejected Preference Will Be Given To Suppliers Offering Firm Pricing Bidder To Quote Firm Pricing For The Term Outlined For Each Line Item Pricing For Any Extensions Will Be Mutually Agreed By Both Parties Within Thirty 30 Prior To Expiry Of The Contract Is Pricing Firm For The Contract Term Yes No Initial If No Show Duration Of Firm Pricing Prices Firm Until Unit Costs Must Include Shipping Costs Free On Board Fob To Any Point Identified In This Rfq All Unit Prices Should Be To Two Decimal And Should Be Extended And Totaled In Case Of A Mathematical Error The Unit Price Shall Govern Unless Otherwise Stipulated In Writing All Submitted Pricing Shall Represent The Total Cost To Manitoba Including All Duties Shipping Crating Packing Storage Delivery And Handling Charges Etc Fob Freight All Prices Quoted To Be Fob Destination Freight Prepaid And Delivered To The Destination By The User Department Anywhere In The Province Of Manitoba Unit Prices Shall Include All Necessary Charges For A Total Landed Cost E G Freight Insurance Handling Etc Delivery Charge Deliveries Inside Of Winnipeg Will Be No Charge Deliveries Outside Of Winnipeg Will Be Charged On A Per Order Basis Via Common Carrier To Be Shipped Prepaid And Charge Deliveries Will Be Shipped To Delivery Address 1550 Dublin Ave Winnipeg Mb R3e 0L4 1550 Dublin Ave Winnipeg Mb R3e 0L4 Phone 204 945 5951 Kevin Morison 1525 1St Street North Brandon Mb R7c 3B3 Phone 204 726 6816 Jean Pasche 257 Industrial Road Dauphin Mb R7n 3B3 Phone 204 622 2273 Kim Urias 375 3Rd Street E The Pas Mb R9a 1L2 Phone 204 627 8282 Ken Huculak 7 Gay St Thompson Mb R8n 1N7 Phone 204 677 6548 Dan Conner Pr 302 Beausejour Mb R0e 0C0 Phone 204 268 6263 Jon Payment All Deliveries Shall Be Completed Within Five 5 Working Days From The Date Of Request Off The Contract Third Party Deliveries If Deliveries Are Done By A 3Rd Party Courier Company The Vendor Is Responsible To Make Arrangements With A Company Whose Drivers Are Authorized Licensed And Bonded And Meet The Same Manitoba S Delivery Requirements If Any Charges Are Not Included Please Explain In Detail Any All Charges Which Will Be Extra To The Unit Prices Quoted And Will Be Charged On The Invoice Is There A Minimum Order Shipment Value For Fob Destination Freight Prepaid And Delivered Pricing Yes No Initial If Yes Please Indicate The Minimum Order Shipment Value Should An Order Be Placed Under The Minimum Order Shipment Value Is A Delivery Charge Applicable Yes No Initial If Yes Identify The Delivery Charge If However A Delivery Freight Charge Will Be Extra And Applied To Some Or All Shipments Then Please Advise Delivery Charge Will Be Extra And Applied On All Shipments Yes The Delivery Charge Will Be Actual Carrier Charges Or Flat Rate Charge If Flat Rate The Charge Will Be Per Shipment Bills Of Lading Should Accompany All Shipments Made Delivery Service Quality The Vendor Must Comply With Best Commercial Practices To Ensure That The Goods Arrive Safely At The Destination And That All Goods Must Be Shipped Freight Pre Paid F O B Destination Unless Otherwise Stated Deliveries Will Be Accepted Monday To Friday Between The Hours Of 9 00 Am To 3 00 Pm Time Is Of The Essence And The Service Supply Work Must Be Delivered Or Fully Performed By The Date Or Dates Specified In The Contract No Change In The Scheduled Delivery Or Performance Dates Will Be Permitted Without Manitoba S Written Consent No Acceptance Of The Service Supply Work After The Scheduled Delivery Or Performance Date Constitutes A Waiver By Manitoba Of Any Term Or Condition That Requires The Vendor To Deliver Or Perform At A Future Date Failure To Meet The Delivery Time I E Lead Time Indicated On The Contract May Result In The Cancellation Of The Contract Item And Any Outstanding Contract Release Orders All Master Safety Data Sheets Msds Or Vendor S Specification Sheets Must Be Provided With Each Shipment Delivery If Required By Manitoba Bidders Should Indicate Which Items Are Normally Stocked And Which Are Not Normally Stocked Bidder To Indicate The Normal Delivery Lead Time Required From Receipt Of A Release Off The Contract For Stocked Items Delivery Within Working Days Non Stocked Items Delivery Within Working Days The Length Of Delivery Time And Overall Service To The End User Is Important And Will Be Monitored Failure To Provide Acceptable Delivery And Or Service May Result In The Cancellation Of The Balance Of The Contract Returns Refunds Any Product Supplied Deemed Unacceptable By The End User Customer Will Be Immediately Replaced With New Product Unit At No Charge To Manitoba Yes No Initial Manitoba Requires Complete Details Of Your Return Replacement Refund Policy The Bidder Shall Identify The Exact Detail As To What Is Covered In Terms Of Responsibility For Repair Replacement Refund Of Product Any All Costs Associated With The Return Replacement Refund Of Defective Products Will Be The Responsibility Of The Vendor Yes No Initial All Defective Products Are Requested To Be Replaced Within Five 5 Working Days Of Notification Request If Five 5 Working Days Is Not Sufficient Time For Replacement The Bidder Shall State The Number Of Days Required Goods Ordered In Error By Manitoba Will Be Returned For Credit Refund The Vendor Shall Pick Up The Product On Their Next Delivery Day Warranty Support Amp Service Bidders Shall Ensure That Manitoba Receives The Manufacturer s Warranty For The Goods Purchased Yes No Initial Bidder Shall Indicate The Warranty For Each Item Offered Notwithstanding Any Manufacturers Warranties Which Are To Be Supplied Where Applicable All Goods Must Be Warranted To Be Free Of Defects In Workmanship And Materials For A Suitable Period Of Time Consistent With The Nature Of The Goods Despite Anything In The Rfq If A Defect Is Not Corrected During The Warranty Period Within A Reasonable Time Frame Manitoba May Reject The Goods If The Goods Are Rejected The Vendor Must A Remove The Goods At Its Expense And Risk Within A Reasonable Time Frame After Notification That The Goods Have Been Rejected And B Immediately At Manitoba s Option Either Replace The Goods Or If Applicable Issue A Credit Or Refund To Manitoba For All Monies Paid If The Warranty Period Is Not The Same For All Items Offered Then Indicate The Warranty On A Product By Product Basis Please Note During The Period Of The Warranty Offered All Labour Transportation Parts Surcharges Including Shipping And Brokerage Will Be Included The Province Of Manitoba Will Not Pay Additional Charges While The Item S Offered Are Under The Above Stated Warranty Vendor To Address Warranty Issues Within 48 Hours Of Receiving Faxed Documentation From Manitoba Yes No Initial Vendor Must Provide Copy S Of Warranty Documentation To Manitoba On Request After The Contract Is Awarded Orders Releases Release Purchase Orders Will Be Issued By Vehicle And Equipment Management Agency Vema Throughout The Contract Period Referencing The Specific Value Contract Orders For Items May Be Placed At Any Time During The Contract Period And In Various Quantities Releases Off This Contract Will Be Made By Phone Fax Mail Or Other Electronic Method Each Release Purchase Order Will Have A Specific Reference Number The Release Purchase Order Number Should Be Shown On The Invoice Release Purchase Orders Will List The Specific Items And Quantities Required And Provide The Delivery And Invoice Address The Vendor Shall Not Ship Any Item Until A Release Off The Contract Has Been Requested By Authorized Personnel Referencing The Awarded Value Contract All The Products Listed On The Release Order Must Be Delivered And Invoiced Completely As One Shipment With No Back Orders Unless Approved By The Departmental Contact Person Shown On The Release Order How Do You Prefer To Receive The Purchase Orders From Vehicle And Equipment Management Agency Vema By Email Or Fax Inspection Final Inspection And Acceptance Or Rejection Of The Goods Will Be Made Promptly As Practicable But Failure To Inspect And Accept Or Reject Goods Promptly Does Not Mean That The Manitoba Government Has Accepted These Goods The Government Of Manitoba Reserves The Right To Inspect The Goods For Up To 90 Days After The Date Of Delivery Partial Acceptance Of Rejection Of An Order Does Not Release The Bidder From Its Responsibility To Complete The Order Time Is Of The Essence Time Shall Be Of The Essence Hereof Assignment The Bidder Shall Have Sole Responsibility For The Quality Liability Coordination And Completion Of All Work Outlined In This Endeavor Manitoba Considers The Bidder To Be The Sole Contact Regarding All Contract Agreement Matters The Bidder Shall Be Prohibited From Assigning Transferring And Conveying Subletting Or Otherwise Disposing Of Any Contract Agreement Of Its Rights Title Or Interest Therein Or Its Power To Execute Such Contract Agreement Without The Previous Written Approval Of Manitoba Cost Of Bid Costs Incurred In The Preparation Presentation And Submission Of A Bid Shall Be Borne Entirely By The Bidder Errors And Omissions Bidders Must Advise Manitoba Of Any Errors Or Omissions They Find In The Rfq Document Prior To Closing So That The Rfq Can Be Revised And Communicated To All Bidders Extension And Additional Products By Written Agreement Between The Government Of Manitoba Manitoba And The Vendor The Contract May Be Amended To Include Additional Products Or Locations And Or The Duration Of The Contract May Be Extended To Continue Past The Expiry Date Specified Above Usage Reports The Vendor Must Provide To Procurement And Supply Chain Division An Annual Contract Report Indicating The Actual Usage During Each Contract Year The Date And Times For This Report Will Be As Requested By The Procurement Officer Procurement And Supply Chain Division Normally This Request Will Be Three Months Prior To The Expiry Date Of The Current Contract The Report Must Show A The Quantity Shipped By Line Item And The Dollar Values As Per The Contract B Individual Items Ordered Against The Contract But Not Listed On The Contract And The Dollar Values Governing Law Unless The Request For Quotation Specifically State Otherwise The Request For Quotation All Bids And Any Subsequent Purchase Order Contract S Will Be Construed And Interpreted In Accordance With The Laws Of Manitoba And Where The Vendor Uses Sources Outside Of Canada Those Businesses Comply With Local Labour Laws In The Country Of Manufacture The Bidder Shall Be In Good Standing Under The Corporations Act Manitoba Or Properly Registered Under The Business Names Registration Act Manitoba Or Otherwise Properly Registered Licensed Or Permitted By Law To Carry On Business In Manitoba Or If The Bidder Does Not Carry On Business In Manitoba In The Jurisdiction Where The Bidder Does Carry On Business And May Be Required To Provide Evidence Thereof Upon Request All Rfq s Are Subject To The Agreement On Internal Trade Or Any Other Inter Provincial Agreement All Applicable Laws Of The Province Of Manitoba Regulations And Standards Including All Occupational Health Amp Safety And Workers Compensation Requirements Will Govern This Request For Quotation And Any Resulting Purchase Order Contract Manitoba Requires Its Bidders To Adhere To Provincial Labour Laws And To Declare That In Bidding For The Work And In Entering Into A Purchase Order Contract The Vendor And His Subcontractors Conduct Their Respective Business In Accordance With Established International Codes As They Relate To Child And Forced Labour Embodied In United Nations Un And International Labour Organization Ilo Conventions As Ratified By Canada Indemnity The Bidder Warrants That There Are No Patents Trademarks Or Other Rights Restricting Use Repair Or Replacement Of The Material Furnished Or Any Part Thereof And Hereby Agrees To Indemnify And Save Harmless The Province Of Manitoba Its Employees And Agents From And Against All Claims Demands Losses Costs Damages Actions Suits Or Other Proceedings By Whomsoever Made Filed Or Prosecuted In Any Manner By Reason Of Such Use Repair Or Replacement Of The Materials Being A Violation Of Any Patent Trademark Or Other Right The Successful Bidder Shall Indemnify And Save Harmless Manitoba From And Against All Losses And Claims Demands Actions Payments Suits Recoveries Judgment And Settlements Of Every Nature And Description Brought Or Recovered Against Manitoba By Reason Of Any Act Or Omission Of The Bidder The Bidder s Agents Or Employees Or Sub Contractors In The Performance Of This Contract Infringements Bidder Warrants That Manitoba s Purchase Installation And Or Use Of The Goods And Or Services Covered Hereby Shall Not Result In Any Claim Of Infringement Or Actual Infringement Of Any Patent Trademark Copyright Franchise Or Other Intellectual Property Right Insurance The Bidder Shall At Its Own Expense Effect And Maintain For The Duration Of Its Services All Insurance S Required By Law All Required Insurance Shall Be Underwritten By Insurers Acceptable To Manitoba Liens Claims And Encumbrances Bidder Warrants And Represents That All The Goods Materials And Or Services Supplied Shall Be Free And Clear Of Al Liens Claims And Encumbrances Of Any Kind Termination Manitoba May In Its Sole Discretion Immediately Terminate A Purchase Order Contract In Writing If A The Vendor Fails To Properly Fulfill Perform Satisfy And Carry Out Each And Every One Of Its Obligations Under The Purchase Order Contract Or B The Vendor Fails Or Refuses To Comply With A Verbal Or Written Request Or Direction From Manitoba Within Three 3 Days Of Receiving The Request Or Direction Or C The Vendor Become Bankrupt Or Insolvent Or Liquidates Or D A Receiver Trustee Or Custodian Is Appointed For The Assets Of The Vendor Or Any Partner Thereof Or E The Vendor Or Any Partner Thereof Makes A Compromise Arrangement Or Assignment With Or For The Benefit Of The Creditors Of The Vendor Or Of That Partner As The Case May Be Or F The Vendor Fails To Secure Or Renew Any License Or Permit For The Vendors Business Required By Law Or Any Such License Or Permit Is Revoked Or Suspended Or G The Vendor Or Any Partner Officer Or Director Of The Vendor Is Found Guilty Of An Indictable Offence Or H The Vendor Fails To Comply With Any Law Or Regulation Relating To The Employment Of Its Employees Or I The Vendor At Any Time Engages In Any Activities Or Trade Practices Which In The Opinion Of Manitoba Are Prejudicial To The Interests Of Manitoba Or A Department Or Agency Thereof Or J There Is A Breach Of Any Provision Of The Purchase Order Contract K The Goods Provided By The Vendor Are Not According To The Contract Or Otherwise Unsatisfactory Or L The Services Provided By The Vendor Are Unsatisfactory Inadequate Or Are Improperly Performed Or M The Vendor Has Failed To Meet The Delivery Date Indicated On The Purchase Order Contract Or Repeatedly Failed To Meet The Delivery Lead Time Indicated On The Purchase Order Contract Manitoba May In Its Sole Discretion Terminate The Purchase Order Contract At Any Time By Giving At Least 30 Days Written Notice To The Vendor Prior To The Intended Termination Date This Termination May Be Used For Those Instances Where There Are Program Changes Funding Changes Etc Termination Of A Purchase Order Will Not Constitute Termination Of The Contract Or Any Remaining Purchase Orders If A Purchase Order Has Been Issued Prior To The Expiry Of The Term Of The Contract And That Purchaser Order Includes A Delivery Or Completion Date Which Extends Beyond The Term Of The Contract All Applicable Terms And Conditions Of The Contract Shall Continue To Apply To The Purchase Order Until The Service Supply Work Is Fully Performed And Accepted Or Is Terminated Whichever Occurs First Upon The Expiry Or Earlier Termination Of The Contract The Vendor Shall Cease To Perform Any Further Service Supply Work Manitoba Shall Be Under No Obligation To The Vendor Other Than To Pay Upon Receipt Of An Invoice And Supporting Documentation Satisfactory To Manitoba Such Compensation As The Vendor May Be Entitled To Receive Under The Contract And The Applicable Purchase Order S For Service Supply Work Completed To The Satisfaction Of Manitoba Up To The Effective Date Of Termination Environmentally Preferable Products Manitoba Generally Awards The Bid To The Lowest Overall Price Of An Acceptable Product However Preference May Be Given To Products Which Are More Environmentally Preferable And Support Manitoba s Sustainable Development Procurement Guidelines Product Pricing May Be Only One Of The Components To Be Considered In The Overall Evaluation Of Environmentally Preferable Products Examples Of Environmentally Preferable Products Are As Follows Packaging Preference May Be Given To Products Which Use Less Packaging Packaging Containing Recycled Content Or Packaging That Can Be Recycled Etc Providing The Packaging Still Provides Proper And Adequate Protection To The Product Offered For Sale Bidders To Provide Details Regarding The Packaging If Applicable For Each Item Offered Pallet Size To Be 42 Inches Width By 48 Inches Depth Loaded To A Maximum Height Of 53 Inches If Required All Goods Delivered Must Be Suitably Marked With Proper Documentation Such As Packing Slip Contract Number Etc A Packing Slip Must Accompany Shipment All Packing Slips Exterior Labelling And Invoices Must Reference The Purchase Order Number Products Recycled Or Recyclable Preference May Be Given To Products Containing Recycled Content Or Which May Be Recycled Bidders To Provide Details Regarding The Percentage Of Total Recycled Content And Post Consumer Waste Content If Applicable For Each Item Offered Total Recycled Content Means The Percentage Of All Recycled Materials Including Manufacturer s Trimmings Cuttings Overruns And Post Consumer Waste Post Consumer Waste Content Means The Proportion Of Recycled Material That Has Been Sold To A Consumer And Collected After Their Use In A Recycling Program E G Used Aluminum Cans Etc Products More Environmentally Preferable Preference May Be Given To Products Which Generally Meet Or Exceed The Above Specifications And Can Demonstrate Satisfaction In Relation To The End Users Requirements These Products Will Be Classified More Environmentally Preferable Through A Recognized Certification Program Indigenous Business Standard For Goods With Related Services Definitions Indigenous Business Means A Business That Is At Least 51 Indigenous Owned And Controlled And If It Has Six Or More Full Time Employees At Least One Third Of Its Employees Must Be Indigenous Persons Indigenous Business Directory Means A Business Directory Of Indigenous Businesses That Meet Manitoba s Definition Of An Indigenous Business Indigenous Business Standard Means Terms And Conditions That Indicate That Indigenous Business Participation Is Desirable But Not Mandatory Indigenous Person Means A First Nations Non Status Indian M tis Or Inuit Person Who Is A Canadian Citizen And Resident Of Canada Indigenous Procurement Initiative Manitoba Is Committed To Community Economic Development As A Key Component Of Its Economic Strategy It Intends To Develop A Provincial Economy That Is More Inclusive Equitable And Sustainable Procurement Practices Are One Means That Can Be Used To Contribute To The Growth Of Indigenous Businesses In That Regard Manitoba Developed The Indigenous Procurement Initiative Ipi The Objective Of Ipi Is To Increase The Participation Of Indigenous Businesses In Providing Goods And Services To Manitoba Indigenous Business Standard Indigenous Participation Is Desired But Bids Will Not Be Disqualified If There Is No Indigenous Business Participation Indigenous Business Directory Manitoba Has Established A Directory Of Indigenous Businesses Called The Indigenous Business Directory This Directory Is A List Of Indigenous Businesses Including Non Profit Organizations And Economic Development Corporations That Have Self Declared As An Indigenous Business Meeting That Definition Under The Ipi It Is Neither Comprehensive Nor Exhaustive But May Be A Useful Resource To Identifying Indigenous Businesses For Potential Partnering Or Sub Contracting Purposes Indigenous Businesses Not Listed In The Directory May Also Be Used Registration In The Indigenous Business Directory Does Not Guarantee Certification As An Indigenous Business As Business Status May Change Therefore Formal Certification Is Required In The Formal Tender Process Indigenous Businesses Are Encouraged To Register By Contacting Procurement And Supply Chain Division For Further Information On The Indigenous Business Directory Registration Forms And Access To A Copy Of The Indigenous Business Directory Please See The Following Website Http Www Gov Mb Ca Finance Psb Api Api Bd Html Or Contact Manitoba Central Services Procurement Amp Supply Chain 600 352 Donald Street General Inquiry Line Ph 204 945 6361 Email Procserv Gov Mb Ca For All Other General Inquiries Related To This Tender Opportunity Please Contact The Name Of The Individual S Identified On Page One Of This Tender Document Please Note For All Other General Inquiries Related To This Tender Opportunity Please Contact The Name Of The Individual S Identified On Page 1 One Of This Tender Document Vendor Information Right To Reissue Rfq Manitoba Reserves The Right To Cancel And Or Reissue The Rfq Where In Manitoba s Sole Opinion None Of The Quotes Submitted In Response To The Rfq Warranty Acceptance Or Where It Would Be In The Best Interests Of Manitoba To Do So Costs Incurred In The Preparation Presentation And Submission Of A Quote Shall Be Borne By The Bidder Manitoba Shall Not Reimburse Any Bidders For Any Costs If The Rfq Is Cancelled Or Reissued Authorized Vendor Manitoba Reserves The Right Prior To Any Contract Award To Secure Evidence To Manitoba s Satisfaction That The Bidder Is The Manufacturer Authorized Distributor Dealer Or Retailer Of The Goods Offered And Is Authorized To Sell Service And Warranty These Goods In Manitoba Canada And Upon Request Will Provide Manitoba With Written Evidence Thereof Manitoba Also Reserves The Right To Secure Evidence To Manitoba s Satisfaction That Any Bidder Is Able To Provide The Goods Or Services And To Require The Successful Bidder To Furnish Security Free Of Any Expense To Manitoba To Guarantee Faithful Performance Of The Contract The Bidder Warrants That There Are No Patents Trademarks Or Other Rights Restricting Use Repair Or Replacement Of The Material Furnished Or Any Part Thereof And Hereby Agrees To Indemnify And Save Harmless The Province Of Manitoba Its Employees And Agents From And Against All Claims Demands Losses Costs Damages Actions Suits Or Other Proceedings By Whomsoever Made Filed Or Prosecuted In Any Manner By Reason Of Such Use Repair Or Replacement Of The Materials Being A Violation Of Any Patent Trademark Or Other Right Conflict Of Interest The Bidder Must Take Appropriate Steps To Ensure That Neither The Bidder Nor The Bidders Employees Are Placed In A Position Where There Is Or May Be An Actual Conflict Or A Perceived Potential Conflict Between The Bidder Its Employees And Any Agent Or Representative Of The Province Of Manitoba The Bidder Shall Not Offer Or Give Or Agree To Give To Any Agent Employee Or Representative Of The Province Of Manitoba Any Gift Or Consideration Of Any Kind As An Inducement Or Reward For Doing Refraining From Doing Or For Having Done Or Refrained From Doing Any Act In Relation To The Obtaining Or Execution Of This Or Any Other Purchase Order Contract With The Province Of Manitoba No Agent Employee Or Representative Of The Province Of Manitoba Shall Either Solicit Or Accept Gratuities Favors Or Anything Of Monetary Value From The Bidder If The Bidder Has Reason To Believe Any Agent Employee Or Representative Of The Province Of Manitoba Has Violated Any Provision Of This Conflict Of Interest Section The Bidder Shall Immediately Notify T Division Of The Suspected Violation By Sending Notice To The Director Of Procurement And Supply Chain Division Explaining The Situation In Full The Bidder s Failure To So Notify The Director Shall Be A Material Breach Of This Agreement And The Director At His Her Option May Terminate The Purchase Order Contract Disclosure Of Information Relative To The Freedom Of Information And Protection Of Privacy Act The Government Of Manitoba Reserves The Right To Publicly Disclose Details Of Purchase Order Contract And The Prices At Its Discretion Or As Required By Law Publicity Media And Official Enquiries Neither The Bidder Nor Its Suppliers Vendors Employees Or Consultants Shall Make Any Public Statement Relating To The Existence Or Performance Of The Purchase Order Contract Without The Prior Written Consent Of The Province Of Manitoba Which Shall Not Be Unreasonably Withheld The Provision Of This Condition Shall Apply During The Extension Of A Purchase Order Contract And Indefinitely After Its Expiry Or Termination Confidentiality The Content Of This Rfq And Any Other Information Received By The Bidder Relating To The Rfq Gained Through The Rfq Process Or Otherwise Is To Be Treated In Strict Confidentiality The Bidder Shall Not Disclose Any Of The Information In Whole Or In Part To Anyone Not Specifically Involved In The Preparation Of The Bidder s Quotation Unless Written Consent Is Secured From Manitoba Prior To The Said Disclosure The Obligation Of Each Bidder To Maintain Confidentiality Shall Survive The Expiration Or The Acceptance Rejection Of Their Quotation And Or Any Resulting Contract Agreement S To Supply The Requirements Of This Rfq Clarifications And Amendments To Requirements Manitoba Reserves The Right To Amend Or To Clarify The Rfq Requirements And To Seek Clarifications Or Amendments From Bidders However Manitoba Is Under No Obligation To Seek Clarification Favoured Customer If During The Period Of The Offer The Bidders Offers For Sale Like Quality And Quantity Similar To Customers At More Favorable Terms The Current Quoted Price Shall Be Immediately Altered To A Level That Reflects The Same Favorable Terms Right To Waive Non Compliance Manitoba Reserves The Right To Waive Any Minor Non Compliance With The Bid Submissions At Its Sole Discretion Risk Of Loss Regardless Of Fob Point Bidder Shall Bear All Risks Of Loss Injury Or Destruction Of Goods And Materials Ordered Herein Which Occur Prior To Acceptance By Manitoba No Such Loss Injury Or Destruction Shall Release Bidder From Any Obligation Hereunder Unforeseeable Event An Unforeseeable Event Is Anything Which Is Beyond The Control Of The Parties Affected And Which By Exercise Of Reasonable Diligence By The Parties Aforementioned Could Not Be Avoided Including But Not Limited To The Following Fire Explosion Action Of The Elements Strikes Rationing Of Materials Adverse Government Decision Or Act Of God Neither The Bidder Nor Manitoba Shall Be Liable To The Other For Any Delay In Or Failure Of Performance Under The Quotation Due To An Unforeseeable Event Any Such Delay In Or Failure Or Performance Shall Not Constitute Default Or Give Rise To Any Liability For Damages Or Either Party The Existence Of Such Causes Of Such Delay Or Failure Shall Extend The Period For Performance To Such Extent As Determined By Manitoba To Enable Complete Performance By The Bidder Provided Reasonable Diligence Is Exercised After The Causes Of Delay Or Failure Have Been Removed Accounts Receivable Address Due To Our Computerized Accounts Payable System Bidders Are To Advise If Your Invoice Address Accounts Receivable Is The Same As The Address For Orders Quotes Shown Above Yes No Initial If No Provide Complete Details Contact Person Address City Province Postal Code Telephone Fax Number E Mail Address Invoicing And Payment Subject To The Following Subsections In Consideration The Goods Provided Or Delivered To The Satisfaction Of Manitoba Manitoba Shall Pay The Contractor An Amount Not Exceeding The Amount Specified In The Successful Contractor s Bid Submission All Invoices Shall Be Issued In Writing And Satisfactory To Manitoba In Both Form And Content The Contractor Shall Also Provide To Manitoba Such Supporting Documents Vouchers Statements And Receipts As Requested By Manitoba Manitoba Shall Endeavor To Pay The Contractor Any Fees Due Within 60 Days Net After The Receipt And Approval Of The Invoice And Any Supporting Materials Requested For Prompt Payment Of Invoices Manitoba S Release Purchase Order Number Must Be Indicated On The Vendor S Invoice Or Any Correspondence Manitoba S Invoice Address Is Outlined On All Release Orders Payment Terms Manitoba Will Consider Early Payment Terms Manitoba s Standard Payment Term Is Net Sixty 60 Days Bidder Shall Specify Their Standard Invoice Term Any Applicable Discounts For Early Payment Yes No Initial If Yes Please Specify Does Your Early Payment Clause Appear On Your Invoice Yes No Initial Canadian Funds Manitoba Prefers To Receive Quotations In Canadian Funds If The Pricing Offered Is Quoted In A Currency Other Than Canadian Then The Currency Must Be Clearly Identified On The Quote Document Manitoba Retail Sales Tax License Are You Licensed By Manitoba Finance To Collect And Remit Manitoba Retail Sales Tax Yes No Initial If No Disregard The Following Clause Manitoba Retail Sales Tax Is The Product S Offered Subject To Manitoba Retail Sales Tax Yes No Initial If The Tender Consists Of Both Taxable T And Non Taxable Nt Items Please Indicate T Or Nt Opposite Each Item Offered Your Quotation Reference If Applicable Goods And Services Tax Manitoba Certifies That The Fees Payable To The Vendor For The Service Supply Work Being Provided Pursuant To The Contract Are Being Purchased With Crown Funds For The Benefit Of The Government Of Manitoba And Are Therefore Are Not Subject To The Payment Of The Federal Goods And Services Tax Gst Manitoba S Gst Number Is R107863847 The Vendor Warrants That The Gst Shall Not Be Included In Any Invoice Provided Or Claim For Payment Made Under The Contract Proposed Delivery Address Deliveries Will Be Shipped To Delivery Address 1550 Dublin Ave Winnipeg Mb R3e 0L4 1550 Dublin Ave Winnipeg Mb R3e 0L4 Phone 204 945 5951 Kevin Morison 1525 1St Street North Brandon Mb R7c 3B3 Phone 204 726 6816 Jean Pasche 257 Industrial Road Dauphin Mb R7n 3B3 Phone 204 622 2273 Kim Urias 375 3Rd Street E The Pas Mb R9a 1L2 Phone 204 627 8282 Ken Huculak 7 Gay St Thompson Mb R8n 1N7 Phone 204 677 6548 Dan Conner Pr 302 Beausejour Mb R0e 0C0 Phone 204 268 6263 Jon Payment Tenders To Be Returned To Submissions Via Merx Only
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