C1da Ae Design Replace 2000 Kva Transformers Vamc Brooklyn Ny Project 630A4 20 411

Work Detail

This Announcement Is Not A Request For Proposal The Government Will Not Pay Nor Reimburse Any Costs Associated With Responding To This Request The Government Is Under No Obligation To Award A Contract As A Result Of This Announcement Description The Department Of Veterans Affairs Is Seeking A Qualified Architect Engineering Ae Firm To Provide Schematics Investigative Services Study Design Development Construction Documents Technical Specifications Construction Period Services Site Visits Cost Estimates Shop Drawing Review And All Other Related Information For Project No 630A4 20 411 Design Replace 2000 Kva Transformers Located At Va New York Harbor Healthcare System Brooklyn Campus 800 Poly Place Brooklyn Ny 11209 This Procurement Is Restricted To Service Disabled Veteran Owned Small Business Sdvosb This Is A Sources Sought Notice And This Requirement Is Being Procured In Accordance With The Brooks Act As Implemented In Far Subpart 36 6 Applicable Naics Code Is 541330 And Small Business Size Standard Of 16 5 Million Magnitude Of Construction Is Between 1 000 000 00 And 5 000 000 00 Potential Contractors Must Be Registered In Sam Www Sam Gov At Time Of Submission Of Their Qualifications In Order To Be Considered For An Award Scope Of Service Required The General Scope Of This Project Is Design Replace Load Interrupter Switch And Four 4 Existing 2000 Kva Transformers In The Con Edison Transformer Vault Building 11 And Design Replace Existing 480 Volt Motor Control Center 1 And Motor Control Center 2 And Associated 480 Volt Transformers In The Building 4 A C Plant New Conduit Wiring And Bus Work Duct Banks Electrical Switchgear Cabinets Breaker Calibrations Equipment And Other Protection Devices And Associated Appurtenances Including Investigative Site Survey And Design Services That Must Be In Compliance With Va Electrical Design Standards Amp Criteria Pg 18 10 Electrical Fpa Inclusive New York State Fire Prevention And Building Code Adaag Ashrea 90 1 Nec 70 Amp 70A Aisc Aci Design Work Shall Address Architectural Structural Mechanical Plumbing Electrical Hvac And Fire Protection Concerns The Design Will Also Be Done To Ensure That It Meets All The Requirements Specifications For Local State And Federal Codes The Estimated Construction Cost For The Design Must Fall Within The Va Budget Final Design Submission Shall Include Phased Drawings Of All Demolition And Construction Work As Required And Project Design Includes Providing Requirements For Temporary Power During Transformer Replacements I A E Scope Of Services 1 Provide All Necessary Architect Engineer Services To Complete Construction Documents And Specifications To Include All Necessary Surveys Field Investigations Schematics Demolition Asbestos Abatement Design Drawings Commissioning Construction Cost Estimates And Construction Period Services Site Visits For The Design Replace 2000 Kva Transformers Project At The New York Harbor Healthcare System Brooklyn Campus 2 The A E Shall Provide Construction Documents And Specifications To Replace And Install The Existing Main Electrical Transformers And Load Interrupter Switch In The Building 11 Con Edison Transformer Vault Transformers May Be Provided By Local Utility Company Consolidated Edison Or Ae Shall Agree To Consolidated Edison S Approved Suppliers Of Transformers 3 The Design Shall Comply With All The Necessary Design Requirements Of The Utility Company Consolidated Edison Coordination And Interaction Between The Ae Firm The Va And Consolidated Edison Will Be Required For The Successful Design And Construction Completion Of This Contract At The Completion Of Design And Construction The Ae Firm Shall Provide An Acceptance Letter From Consolidated Edison Stating That The Design And Construction Meets Or Exceeds Their Requirements For The New Transformers And Associated Appurtenance 4 The A E Shall Perform A Thorough Study Of The Existing Electrical System In The Transformer Vault In Order To Determine The Best Type Size And Capacity Of New Transformer To Be Installed Based On The Transformer Choices That Consolidated Edison Provides Or Ae Shall Agree To Consolidated Edison S Approved Suppliers Of Transformers Design Shall Include All Requirements To Install A Fully Functioning Transformer The A E Shall Review The Different Transformer Options And Systems Available And Provide A Narrative Of The Positives And Negatives For Each System The Selected A E Firm Shall Develop Contract Documents Based On The Preferred Scheme Established During Preliminary Design 5 The Project Design Includes Removing And Replacing The Four Existing 2000 Kva Transformers In The Con Edison Transformer Vault Building 11 Design For All Requirements To Install Fully Functional Transformers 6 The Project Design Includes Removing And Replacing The Existing 480Volt Motor Control Center 1 And Motor Control Center 2 And Associated 480Volt Transformers In The Building 4 A C Plant Design Shall Include All Requirements To Install A Fully Functioning Transformer Transformers May Be Provided By Local Utility Company Consolidated Edison Or The Ae Shall Agree To Consolidated Edison S Approved Suppliers Of Transformers 7 The Project Design Includes All New Conduit Wiring And Bus Work Duct Banks Switchgear Cabinets Breaker Calibrations Equipment And Other Protection Devices Required To Replace The Four Existing 2000 Kva Transformers 8 The Project Design Includes All Electrical Mechanical Structural Architectural And Life Safety Associated Required To Replace The Existing Four 2000 Kva Transformers And Existing 480Volt Motor Control Center 1 And Motor Control Center 2 And Associated 480Volt Transformers In The Building 4 A C Plant 9 The Architect Engineer Shall Retain The Services Of A New York State Certified Industrial Hygienist To Survey The Existing Transformer Vault To Determine The Quantities Of Asbestos Containing Material Required To Be Removed The A E Shall Be Responsible For Developing Construction Documents And Specifications Detailing The Asbestos Abatement Required For The Project 10 The Architect Engineer Shall Provide All Necessary Labor And Material To Conduct Asbestos Air Monitoring During The Asbestos Abatement Phase Of The Project The Architect Engineer Shall Provide A New York State Certified Industrial Hygienist To Perform Asbestos Air Monitoring During The Asbestos Abatement Phase Of The Project 11 The Project Design Includes Providing Requirements For Temporary Power During The Transformer Replacements 12 Include In The Basis Of Design All Applicable Codes And Regulations The Schematic Design Must At A Minimum Be In A Accordance With All Applicable Codes Indicated In The Department Of Veterans Affairs Va Design Manuals And Va Publications Master Construction Specifications Construction Standards National Fire Protection Association Nfpa Underwriters Laboratory Ul International Building Code Ibc National Electric Code Nec National Electrical Manufacturers Association Nema International Electrical Testing Association Inc Neta Building Codes And Standards And Va Information Security Handbook 6500 6 Etc All Work Shall Conform To Va Criteria And Regulation The Project Design Shall Comply With Va Electrical Design Standards Amp Criteria Ashrae 90 1 Vha Directive Electrical Power Distribution System 13 The Ae Shall Have The Responsibility To Coordinate And Get Approval With All Regulatory Bodies Regarding Requirements Extensive Interaction Between The A E Firm The Va And Con Edison Will Be Required For The Completed Design Of This Contract The Architect Engineering Ae Firm Shall Be Responsible For Communication With Submission To Review With And Satisfaction Of All Necessary Reviews Required With Regulatory Bodies 14 The A E Shall Provide All A E Services Necessary For Preparation Of Complete Construction Documents And Construction Period Services Work Includes Verification Of Existing As Built Drawings Preparation Of Contract Drawings Amp Specifications And Detailed Cost Estimate 15 Cost Estimates Should Reflect 10 For Overhead And 10 For Profit And An Allowance For General Conditions The Final Construction Documents Shall Have Bid Alternates So That The Lowest Bid Alternate Is 10 Less Than The Approved Construction Budget Based On The A E s Final Cost Estimate 16 The A E Shall Provide Complete Contract Drawings Amp Specifications Including Demolition Phased Drawings Of All Abatement Phasing Requirements Infection Control Commissioning Specifications Architectural Plumbing Fire Protection Structural And Mechanical Amp Electrical Drawings For Construction 17 The A E Shall Provide Construction Period Services To Include Submittal Review Shall Also Provide Response To Rfi Review Site Visits Inspections And Prepare As Built Drawings From Contractor Mark Up And Prepare A Final Punch List 18 Throughout The Design Phase And Construction Phase The A E Shall Produce And Maintain All Meeting Minutes Meeting Minutes Shall Be Submitted To The Va For Concurrence Within Three 3 Working Days After A Meeting The A E Shall Provide Written Response To Design Comments From The Previous Phases Of Design Prior To Submission Of The Succeeding Phase Submission Within 7 Working Days Of Receipt Of The Comments From The Va Incomplete Responses Are Grounds For Rejection Failure To Incorporate All Documented Va Comments Into Succeeding Phase Submissions Are Grounds For Rejection Invoices For Work Performed Cannot Be Submitted Until Verification Of Design Comments Have Been Demonstrated To Be Incorporated Into Design Documents And Accepted By The Cor 19 The A E Shall Be Required To Provide 30 60 90 And 100 Design Drawings And Specifications For Review The A E Shall Follow The Submission Instructions Outlined In Va Program Guide Pg 18 15 Volume C Each Submission Is To Be Sent To The Va Regional Fpse Peter Leszcak For Review 20 Prior To The Submission Of The Un Reviewed Final Drawings And Specifications The A E Shall Conduct A Narrative Walk Through With The Cor For Each Of The Trades Included In The Project To Demonstrate That The Work Shown On The Drawings Can Be Physically Constructed As Depicted The Trades Shall Include But Not Be Limited To Architectural Structural Plumbing Hvac Fire Protection And Electrical The Designer For Each Trade Shall Be Present At The Walk Through Which Will Encompass All Of The Physical Areas Affected By The Project Individual Walk Through May Be Conducted For Specific Trades Upon Completion Of The Walk Through The Va Will Give Direction To The A E Whether The Design May Proceed To Completion As Shown Or Whether Some Redesign Is Necessary The Walk Through Shall Be Scheduled By The A E In A Manner That Will Allow Corrections Before The Un Reviewed Final Submission Due Date Required Corrections Will Not Excuse The A E From Submitting The Un Reviewed Final Drawings And Specifications On Time 21 The A E Shall Be Responsible For Development Of The Construction Phasing Plan Infection Control Risk Assessment Plan And The Interim Life Safety Measures Plan 22 The Architect Engineer Is Responsible For Completing The Va Privacy And Information Security Awareness Training 23 The A E Shall Provide A Share Point Or Ftp Site That The Va Does Not Have Restricted Access To For Drawing Transfer Submittal Submission And Review During The Project 24 All Local Utility Coordination And Compliance For Interconnection Agreement S Shall Be Included In The Design This Shall Include Any Preparation Coordination And Application For Any Interconnection Fees Also Identify The Costs Of These Interconnection Fees If Applicable And Possible And Verify Any Impact Studies Required By The Utility As Well As The Costs Of These Studies Where Applicable The A E Will Directly Coordinate Activities Schedule And Requirements With The Local Utility Program Coordinator 25 A E Design Submittals Are To Be Reviewed And Approved By Consolidated Edison As Well As Va Personnel To Ensure Requirements Are Met 26 Project Completion Of Construction Documents Including Final Design Contract Drawings Specifications And Cost Estimate Is To Be 300 Calendar Days From Award Of Contract 27 The A E Shall Attend Pre Bid Job Walkthrough And Provide All Engineering Responses To Questions Asked By Potential Bidders And Issue An Addendum If Necessary Attend Pre Construction Meeting And Will Be Required To Answer Any Technical Project Related Questions And Provide Meeting Minutes Ii Industrial Hygienist The Following Tasks Shall Be Performed In Accordance With Va Design Requirements 1 Schematic Design A Task 1 Inspect Project Area B Task 2 Sample Suspect Materials C Task 3 Review Sample Analysis D Task 4 Submit Laboratory Analysis E Task 5 Design And Specify Appropriate Technique And Approaches To Asbestos Abatement F Task 6 Review Asbestos Submittals And Provide Construction Period Services During Construction G Task 7 Provide Air Monitoring Service During Asbestos Abatement Removal Process Iii The Following Must Be Incorporated Into The A E Design 1 Meet With Va Engineering Staff To Determine The Exact Functional Requirements To Be Used For The Design 2 Recommend Various Options For The Va Engineers To Evaluate Options Should Include Design Options Completion Time Phasing Noise Dust Infection Control Construction Cost Impact Feasibility And Compliance With Overall Va Objectives 3 Provide All Necessary Site Survey Work To Verify As Built Drawings And Field Conditions 4 Provide Construction Period Services And Site Visits Iv The A E Shall Have All Available As Built Drawings It Is The A E S Responsibility To Verify The Accuracy Of Said Drawings 1 Mechanical 2 Electrical 3 Architectural 4 Structural 5 Fire Suppression 6 Plumbing 7 Hvac V A E Design Deliverables The Deliverables Below Are Required A Design Conceptual 0 A Initial Site Visit To Become Familiar With Va Facilities Personnel The Site And Site Conditions B Concept Design And Recommendations Defining The Design Approach C Confirm Design Approach Deliverables And Schedule Design Development 30 A Meetings As Required At A Minimum Ae Shall Hold Separate Meetings Independently With Stakeholders For Input Requirements Trades It Ems End User B Site Investigation And Surveys Include Written Description Of Identified Site Obstructions And Plans For Joining To Old Work C Analysis Of Subject Utility Services D Schematic Design Plans To Include At Minimum Floorplan Layout Options E Schematic Level Cost Estimate For Budget Check Mid Design 60 A Advanced Design And Architectural Engineering Planning B Outline Specifications C 60 Drawings Of Existing Subject Utilities D Repair And Replacement Draft Drawings E Draft Specifications F Preliminary Cost Estimate Schedule Of Submittals G Site Survey Reports And Analysis H Response To Previous Submittal Review Comments Un Reviewed Final Design 90 A Complete Submittal Of Design Drawings Specification And Cost Estimate For Final Review B Prior To The Submission Of The Un Reviewed Final Drawings And Specifications For This Project The Architect Engineer Shall Conduct A Narrative Walk Thru With The Cor And Identified Va Staff For Each Of The Trades Included In The Project To Demonstrate That The Work Shown On The Drawings Can Be Physically Constructed As Depicted The Trades Shall Include But Not Be Limited To Civil Architectural Structural Electrical Communications Security And Mechanical The Designer For Each Trade Shall Be Present At The Walk Thru Which Will Encompass All The Physical Areas Affected By The Project Upon Completion Of The Walk Thru The Va Will Give Direction To The Architect Engineer Whether The Design May Proceed To Completion As Shown Or Whether Some Re Design Is Necessary The Walk Thru Shall Be Scheduled By The Architect Engineer In A Manner That Will Allow Corrections Before The Un Reviewed Final Submission Due Date Required Corrections Will Not Excuse The Architect Engineer From Submitting The Un Reviewed Final Drawings And Specifications On Time C Response To Previous Submittal Review Comments Final Design 100 A Submittal Of Final Design Drawings Specifications Including Material Submittal Listing Finish Schedule And Final Cost Estimate B Final Design Drawings Shall Be Prepared In Both Pdf And Cad Format Final Specifications Shall Be Prepared In Both Pdf And Word Format C Response To Previous Submittal Review Comments B Construction During Bidding 1 Provide Bidding Assistance And Evaluation 2 Provide Expeditious Written Clarifications To Questions Rfi About The Specifications And Drawings That Are Submitted By Prospective Bidders And Or Offerors Prior To Submission Of Offers Written Responses Shall Be Prepared And Forwarded To The Va Contracting Officer And Cor And Not To The Bidder Offeror Construction Phase 1 Provide A Minimum Of 4 On Site Inspections For Critical Testing Required By The Specifications 2 The Architect Engineer Is Expected To Be Available Within 48 Hours After The Va Requests A Site Visit Submit Cost Per Additional On Site Inspection 3 Provide Contractor Shop Drawing And Material Submittal Review Recommendation And Approval Evaluation For The Contracting Officer S Technical Representative 4 Provide Written Clarifications To Questions Rfi About The Specifications Drawings And Site Conditions Provide Bulletins For Omissions 5 Provide Review And Evaluation Of Contractor S Fee Proposals And Contract Changes To The Contracting Officer And The Contracting Officer S Technical Representative As Required 6 In Process Field Inspection Of Critical Testing Required By The Specifications 7 Final Inspection And Final Punch List 8 As Build Drawings Cad 1 Design Review And Completion Schedule Start Preliminary And Schematic Design Phase 14 Days After Contract Award Submit 65 Preliminary And Schematic Design Phase For Va Review 21 Days After Contract Award Review 65 Preliminary And Schematic Design Phase For Va Review 14 Days After Contract Award Submit 100 Preliminary And Schematic Design Phase For Va Review 21 Days After Contract Award Review 100 Preliminary And Schematic Design Phase For Va Review 14 Days After Contract Award Submit 35 Design Documents For Va Review 30 Days After Contract Award Review 35 Design Documents With Va Personnel 21 Days After Contract Award Submit 65 Design Documents For Va Review 35 Days After Contract Award Review 65 Design Documents With Va Personnel 30 Days After Contract Award Submit 95 Design Documents For Va Review 35 Days After Contract Award Review 95 Design Documents With Va Personnel 30 Days After Contract Award Submit 100 Design Documents For Va Review 14 Days After Contract Award Review 100 Design Documents With Va Personnel 14 Days After Contract Award Deliver Final 100 Design Documents For Bidding Purposes 7 Days After Contract Award Total Number Of Days For Entire Design Is 300 Calendar Days After Contract Award 2 Design Deliverables The A E Will Provide Two 2 Full Size Drawing Copies 2 Half Size Drawing Copies And Electronic And Bound Paper Copy Of All Documents At Each Review Stage 3 Provide An Electronic Set And One 1 Set Of Drawings Stamped And Signed By An Engineer Licensed In The State Of New York Specifications And Cost Estimates At Final Design Submission Electronic Set At 100 Final Stage Is To Be Provided In Both Pdf And Autocad 2017 Formats 4 Provide An Independent Analysis To Of Utilities For Inclusion In Design If Necessary To Confirm Viability Of Planned Excavation Or Demolition Or To Support Design Needs Such Analysis May Include Ground Penetrating Radar Review Of Existing Va Documentation And Drawings By The Ae Or Other Viable Options To Verify These Utilities 5 Provide A Detailed Material Labor Cost Estimate For Construction Of This Project At The 100 Review Stage In Rs Means Format Submit In Editable Excel Document 6 Provide A Technical Review Of All Project Submittals Shop Drawings Related To The Project And Provide All Required Responses To Any Design Conflict Questions Encountered In These Areas During Construction In An Expeditious Manner 7 Create A List Of All Items Required To Be Submitted On By The Project Specifications As Part Of The Final Design Documents At The 100 Submission The List Shall Be Organized By Specification Number Followed By The Name Of The Item To Be Submitted On By Specification 8 Provide Expeditious Responses To All Design Conflict Questions Encountered During The Construction Term 9 Upon Completion Of The Project Provide Two 2 Sets Of Stamped Architectural E1 30 X42 As Built Drawings As Well As A Complete Set In Pdf And Dwg Formats Provide A Detailed Construction Cost Estimate And A Detailed Construction Statement Of Work Vi Deliverables Drawing Formats A The A E Shall Provide All Drawings And Document At Each Review Stage Typical Provide Complete Electronic Plans In Pdf And Autocad Format And Fully Edited Specifications In Pdf And Word Format Sourced From Va Technical Investigation Library Til Based Specifications Include An Execution Package Scope Of Work Including A Narrative Summary Of The Work B Each Drawing And Document Shall Be Delivered In The In The Following Formats I All Drawings Shall Be Submitted In Triplicate In The Following Formats A Autocad Dwg B Adobe Pdf C Hard Copy Size E Or E1 Ii All Documents Shall Be Submitted In Triplicate In The Following Formats A Msword B Acrobat Pdf C Hard Copy Iii All Tables Submitted In Triplicate In The Following Formats A Ms Excel B Adobe Pdf C Hard Copy Iv All Schedules Submitted In Duplicate In The Following Formats A Ms Project B Adobe Pdf Construction Number Of Calendar Days To Complete Construction And Ige To Be Determined By The Ae Firm Upon Completion Of Design Note The Consultant Is Responsible For The Development Of A Project Estimate The Project Estimate Shall Be All Inclusive Construction Engineering Legal Administrative Etc The Consultant Shall Advise The Contracting Officer In Writing If At Any Time The Cost Of The Project Is Perceived To Exceed The Established Budget The Consultant Will Notify The Contracting Officer At The Time It Is Recognized Not After The Fact All Work Shall Be Done At The New York Harbor Healthcare System Brooklyn Campus 800 Poly Place Brooklyn Ny 11425 In Accordance With The Work Described Above And Or Tasks Described In This Contract Cost Range Estimated Construction Cost Range 1 000 000 00 And 5 000 000 00 Type Of Contract Contemplated The Department Of Veterans Affairs Is Contemplating Awarding A Firm Fixed Price Contract Offerors Will Be Evaluated On The Following Criteria The Submitted Sf 330S Will Be Evaluated On The Following Criteria This Acquisition Will Be In Accordance With Far Part 36 602 1 And Vaar Part 836 602 1 The Following Evaluation Criteria Will Be Used To Evaluate Sf 330 Technical Proposals The A E Must Demonstrate Its Qualifications With Respect To The Published Evaluation Criteria For All Services Evaluation Criteria 1 Through 7 Are Considered Most Important And Equal Among Themselves Criteria 8 And 9 Are Of Slightly Less Importance Than 1 Through 7 But Are Equal Value Among Themselves Criteria 8 And 9 Are The Least Important And Listed In Descending Order Of Importance Specific Evaluation Criteria Include Firms Submitting Sf330 Data For Consideration Must Address Each Of The Following Factors In Sf330 Professional Qualifications Necessary For Satisfactory Performance Of Required Services Offerors Will Be Evaluated In Terms Of The Qualifications Competence And Experience Of The Key Personnel And Technical Team Proposed To Accomplish This Work Key Personnel Are Individuals Who Will Have Major Contract Or Project Management Responsibilities And Or Will Provide Unusual Or Unique Expertise Provide A Balanced Licensed And Or Certified Workforce In The Following Disciplines Architecture Engineering Civil Structural Mechanical Electrical Fire Protection Heating Ventilation And Cooling Integrated Automation And Control Systems Electronic Safety And Security Environmental And Hazardous Material Services And Use Of Bim Coordination Submission Requirements Provide Resumes For All Proposed Key Personnel Resumes Are Limited To One Page Each And Should Cite Project Specific Experience And Indicate Proposed Role In This Contract Provide Professional Registration Certification Licensure And Or Accreditation Indicate Participation Of Key Personnel In Example Projects In The Sf 330 Part 1 Section G Only Completely Constructed Designs Will Be Considered Do Not Include Designed But Not Yet Constructed Projects Specialized Experience And Technical Competence In The Type Of Work Required Including Where Appropriate Experience In Energy Conservation Pollution Prevention Waste Reduction And The Use Of Recovered Materials Offerors Will Be Evaluated On Specialized Experience And Technical Competence In The Performance Of Services Similar To Those Anticipated Under This Contract With Regard To O Experience And Technical Competence In Evaluating Power Plant Energy Profiles And Selecting And Designing Configurations For Optimum Operating Efficiency O Knowledge And Experience With Retrofit Projects Pertaining To Electric Switchgear And Transformer Central Power Plant Designs And Auxiliary Equipment O Experience In Providing Post Construction Award Services Shop Drawing Review As Built Drawing And Quality Assurance Plan Qap Preparation And Construction Inspection Services Submission Requirements Provide Up To Five 5 Projects Completed Within The Past Five 5 Years That Best Illustrate Specialized Experience Of The Proposed Team Including Any Subcontractors In The Areas Outlined Above Do Not Include Designed But Not Yet Constructed Projects List Who Will Be Doing Field Investigation On This Project And Their Past Experience And Or Knowledge Of The Brooklyn Va Medical Center All Projects Provided In The Sf 330 Must Be Completed By The Office Branch Regional Office Individual Team Member Actually Proposed To Manage And Or Perform Work Under This Contract To Enable Verification Firms Should Include The Duns Number Along With Each Firm Name In The Sf 330 Part 1 Section F Item 25 Firms From Section C Involved In This Project Block 1 Include A Contract Number Or Project Identification Number In Block 21 Include An E Mail Address And Phone Number For The Point Of Contact In Block 23 C Include In The Project Description The Contract Period Of Performance Award Contract Value Current Contract Value A Summary Of The Work Performed That Demonstrates Relevance To Specialized Experience As Outlined Above If The Contractor Served As A Subcontractor On A Project Indicate The Value Of The Work They Provided Towards The Performance Of The Overall Project If A Project Was Performed By A Joint Venture And Not All Joint Venture Partners Are On The Team Proposed For This Contract The Offeror Team Should Specifically Address The Work Performed By The Joint Venture Partner Offering Teaming On This Contract Likewise If The Offeror Team Member Worked As A Subcontractor On A Project The Description Should Clearly Describe The Work Actually Performed By The Offeror Team Member And The Roles And Responsibilities Of Each On The Project Rather Than The Work Performed On The Project As A Whole If The Project Description Does Not Clearly Delineate The Work Performed By The Entity Entities Offering Teaming On This Contract The Project Could Be Eliminated From Consideration Note If The Offeror Is A Joint Venture Information Should Be Submitted As A Joint Venture However If There Is No Information For The Joint Venture Information Should Be Submitted For Either Joint Venture Partner Not To Exceed A Total Of Five 5 Projects For This Criterion Projects Shall Be Submitted On The Sf 330 For Submittal Purposes A Task Order On An Idiq Contract Is Considered A Project As Is A Stand Alone Contract Award Do Not List An Idiq Contract As An Example Of A Completed Project Instead List Relevant Completed Task Orders Or Stand Alone Contract Awards That Fit Within The Definition Above Examples Of Project Work Submitted That Do Not Conform To This Requirement Will Not Be Evaluated Failure To Provide Requested Data Accessible Points Of Contact Or Valid Phone Numbers Could Result In A Firm Being Rated Lower All Information For Criterion 2 Should Be Submitted In Part 1 Section F Of The Sf 330 The Government Will Not Consider Information Submitted In Addition To Part 1 Section F In Evaluating Criterion 2 3 Capacity To Accomplish The Work In The Required Time This Factor Evaluates The Ability Of The Firm Given Their Current Projected Workload And The Availability Of Their Key Personnel To Accomplish The Possible Myriad Of Design Projects In The Required Time Submission Requirements The General Workload And Staffing Capacity Of The Design Office Will Be Evaluated List Current Projects With A Design Fee Of Greater Than 20 000 Being Designed In The Firms Office Ii Indicate The Firms Present Workload And The Availability Of The Project Team Including Sub Consultants For The Specified Contract Performance Period Iii Describe Experience In Successfully Delivering Projects Per Performance Schedule Providing Timely Construction Support And Successfully Completing Multiple Projects With Similar Delivery Dates Past Performance Offerors Will Be Evaluated On Past Performance With Government Agencies Emphasis On Va Work And Private Industry In Terms Of Work Quality Compliance With Schedules Cost Control And Stakeholder Customer Satisfaction I Recent Is Defined As Performance Occurring Within 5 Years Of The Date Of This Sources Sought Ii Relevancy Is Defined As Performance Of Work On Projects That Are Similar In Scope And Complexity To The Types Of Projects Anticipated Under The Resultant Contracts Do Not Include Designed But Not Yet Constructed Projects Respondents With No Previous Past Performance Shall State This When Addressing The Selection Criteria Where There Is No Record Of Past Performance The Proposal Will Be Evaluated Neither Favorably Nor Unfavorably Superior Performance Ratings On Relevant Projects May Be Considered More Favorably In The Evaluation Submission Requirements I Submit A Minimal Of Three 3 References Any Of The Following Evaluations Are Acceptable A Contractor Performance Assessment Report System Cpars B Past Performance Questionnaire Ppq Evaluation For Each Project Submitted Under Criterion 2 Ii If A Completed Cpars Evaluation Is Available It Shall Be Submitted With The Completed Sf330 Package If There Is Not A Completed Acass Cpars Evaluation The Ppq Included With This Notice Attachment 1 Is Provided For The Offeror Or Its Team Members To Submit For Each Project Included In Criterion 2 If A Ppq Is Submitted But An Official Acass Cpars Evaluation Is Found For That Project In Government Databases The Official Evaluation Will Take Precedence If An Acass Cpars Evaluation Is Not Available Ensure Correct Phone Numbers And Email Addresses Are Provided For Each Contract Customer Reference If The A E Is Unable To Obtain A Completed Ppq From A Contract Customer Reference For A Project Before The Response Date Set Forth In This Notice The A E Should Complete And Submit With Their Response The First Page Of The Ppq Attachment 1 Including Contract And Point Of Contact Information For The Respective Projects Iii A Es Should Follow Up With References To Ensure Timely Submittal Of Questionnaires At The Reference S Request Questionnaires May Be Submitted Directly To The Governments Point Of Contact Julie Provenzano Via Email At Julie Provenzano Va Gov Prior To The Response Date A Es Shall Not Incorporate By References Into Their Response Cpars Or Ppq Evaluations Previously Submitted In Response To Other A E Services Procurements However This Does Not Preclude The Government From Utilizing Previously Submitted Ppq Information In The Past Performance Evaluation Submitted Cpars And Ppq Evaluations Will Not Be Counted As Part Of Any Page Limitation And Shall Be Attached To The Sf330 Behind The Sf330 Part Ii Document 5 Specific Experience And Qualifications Of Personnel Proposed For Assignment To The Project And Their Record Of Working Together As A Team Submission Requirements Offerors Shall Submit Evidence Of Individuals Experience And Qualifications In Their Respective Fields Additionally Documentation Must Be Provided To Show These Individuals Have Worked Together As A Team On Previous Projects And Their Role Completing Sections E F And G On The Sf 330 Meets The Documentation Requirement Furthermore Offerors Shall Describe The Ability Of The Firm To Manage Coordinate And Work Effectively With Team Members Both Internal Staff And Consultants 6 Proposed Management Plan And Design Approach Management Plan For The Design Phase And The Construction Phase As Well As Overall Design Philosophy Submission Requirements Describe How Firm Will Approach A Project Of This Magnitude From Contract Award To 100 Design That Demonstrates The Understanding Of The Project Scope Restrictions Which Must Be Considered In The Schedule Understanding Of Events Associated With Coordinating Design Submittals And Incorporating Review Comments And The Capability To Schedule The Complete Design Effort Within The Proposed Contract Duration If Firm Is Partnering With One Or More Subcontractors Describe Experience That The Team Has Had Working Together And Describe Role Of Team In Construction Period Services Include Information On How The Prime Sdvosb Firm Will Perform 50 Or More Of The Work 7 Estimating Effectiveness And Project Control Construction Estimate Versus Construction Award Amount Provide Data Information On The Ten Most Recently Completed Projects And Project Control Describe Techniques Used By The Ae To Control The Schedule And Costs And Identify Personnel Responsible For These Functions Submission Requirements For Estimating Effectiveness Include Only Similar In Scope Electrical Projects In New York State Include Who Is Responsible For Quality Control Quality Assurance Of Drawings And How That Process Works With Subcontractors 8 Location Within A 400 Mile Radius To The Design Site Brooklyn Ny And Knowledge Of The Location Brooklyn Ny Provided That The Application Of This Criterion Leaves An Appropriate Number Of Qualified Firms Given The Nature And Size Of The Contract Firms Teams Will Be Evaluated On The Locations Of Their Office Or Offices That Will Be Performing The Work Under This Contract I The A E Firm Proximity To The Ny Harbor Healthcare System Brooklyn Campus 800 Poly Place Brooklyn Ny 11209 Ii This Distance Is Determined According To Http Maps Google Com Iii This Factor Evaluates The Distance The Ae Firm s Design Office Or Offices From The Location Of Work Please Provide The Address Es And Distance Of Your Closest Office To The Address Listed 9 Record Of Significant Claims Against The Firm Because Of Improper Or Incomplete Architectural And Engineering Services Offerors With Substantiated Claims Against The Firm As A Result Of Improper Architectural And Engineering Services Provided In The Last Three 3 Years Submission Requirements Records And Any Other Documentation Of Substantiated Claims Highlighting Improper Or Incomplete Architectural Engineering Services Against The Firm Within The Last Three 3 Years The Sf 330 Shall Contain A Statement Affirming That There Are No Records Of Significant Claims Because Of Improper Or Incomplete Architectural And Engineering Services Evaluation Scoring Evaluation Factors 1 2 3 5 6 7 8 And 9 Will Be Evaluated Using The Following Adjectival Ratings As Follows Outstanding Proposal Meets Requirements And Indicates An Exceptional Approach And Understanding Of The Requirements Strengths Far Outweigh Any Weaknesses Risk Of Unsuccessful Performance Is Very Low Good Proposal Meets Requirements And Indicates A Thorough Approach And Understanding Of The Requirements Proposal Contains Strengths Which Outweigh Any Weaknesses Risk Of Unsuccessful Performance Is Low Acceptable Proposal Meets Requirements And Indicates An Adequate Approach And Understanding Of The Requirements Strengths And Weaknesses Are Offsetting Or Will Have Little Or No Impact On Contract Performance Risk Of Unsuccessful Performance Is Moderate Marginal Proposal Does Not Clearly Meet Requirements And Has Not Demonstrated An Adequate Approach And Understanding Of The Requirements The Proposal Has One Or More Weaknesses Which Are Not Offset By Strengths Risk Of Unsuccessful Performance Is High Unacceptable Proposal Does Not Meet Requirements And Contains One Or More Deficiencies Proposal Is Not Awardable The Firm S Proposal Demonstrates A Misunderstanding Of The Requirement And The Approach Fails To Meet Performance Standards The Firm S Proposal Has Major Omissions And Inadequate Details To Assure Evaluators That The Offeror Has Understanding Of Requirement The Ratings Identified Below Will Used In The Evaluation Of Past Performance Criterion 4 Substantial Confidence Based On The Offeror S Recent Relevant Performance Record The Government Has A High Expectation That The Offeror Will Successfully Perform The Required Effort No Doubt Exists Based On The Offeror S Past Performance That They Can Satisfy The Requirements Of The Contract Satisfactory Confidence Based On The Offeror S Recent Relevant Performance Record The Government Has A Reasonable Expectation That The Offeror Will Successfully Perform The Required Effort Little Doubt Exists Based On The Offeror S Past Performance That They Could Satisfy The Requirements Of The Contract Unknown Confidence Neutral No Recent Relevant Performance Record Is Available Or The Offeror S Performance Record Is So Sparse That No Meaningful Confidence Assessment Rating Can Be Reasonably Assigned Limited Confidence Based On The Offeror S Recent Relevant Performance Record The Government Has Little Expectation That The Offeror Will Be Able To Successfully Perform The Required Effort Some Doubt Exists Based On Past Performance That They Could Satisfy The Terms And Conditions Of The Contract No Confidence Based On The Offeror S Recent Relevant Performance Record The Government Has Little Expectations That The Offeror Will Be Able To Successfully Perform The Required Effort Significant Doubt Exists Based On The Offeror S Past Performance That They Can Satisfy The Requirements Of The Contract Selection Interview Interviews Shall Be Scheduled With Firms Slated As The Most Highly Qualified Firms Slated For Interviews May Be Asked To Explain Or Expand On Information Contained In The Sf 330 Submittal Through A Formal Interview Or A Discussion Questionnaire As Determined By The Contracting Officer Note The Consultant Is Responsible For The Development Of A Project Estimate The Project Estimate Shall Be All Inclusive Construction Engineering Legal Administrative Etc The Consultant Shall Advise The Contracting Officer In Writing If At Any Time The Cost Of The Project Is Perceived To Exceed The Established Budget The Consultant Will Notify The Contracting Officer At The Time It Is Recognized Not After The Fact Requirement For Electronic Submission Unless Paper Offers Are Specifically Authorized All Responses To This Pre Solicitation Notice Must Be Submitted Electronically As Described Below The Only Acceptable Paper Form For This Requirement Is The Receipt Of Past Performance Questionnaires Failure To Comply With This Requirement May Jeopardize The Possibility Of Receiving An Award For The Contract Due To Non Compliance With The Terms Of The Solicitation You Must Submit Your Electronic Offer And Any Supplemental Information Such As Spreadsheets Backup Data Technical Information Using Any Of The Electronic Formats And Media Described Below In Addition Contractors Are Notified Of The Award Via An Electronic Notice Of Award E Mail The Award Document Will Be Attached To The Notice Of Award E Mail Acceptable Electronic Formats Software For Submission Of Offers 1 Files Readable Using The Current Microsoft Office Version Products Word Excel Powerpoint Or Access Spreadsheet Documents Must Be Sent In A Format That Includes All Formulas Macro And Format Information Print Or Scan Images Of Spreadsheets Are Not Acceptable Please See Security Note Below For Caution Regarding Use Of Macros When Submitting Construction Drawings Contractors Are Required To Submit One Set In Autocad And One Set In Adobe Pdf Purpose Contracting Can Open The Pdf Version And Engineering Can Open Autocad Files 2 Files In Adobe Pdf Portable Document Format Files When Scanning Documents Scanner Resolution Should Be Set To 200 Dots Per Inch Or Greater 3 Other Electronic Format If You Wish To Submit An Offer Using Another Format Than Those Described In These Instructions E Mail The Contracting Officer Who Issued The Solicitation Please Submit Your Request At Least Ten 10 Calendar Days Before The Scheduled Closing Date Of The Solicitation Request A Decision As To The Format Acceptability And Make Sure You Receive Approval Of The Alternate Format Before Using It To Send Your Offer 4 Please Note That We Can No Longer Accept Zip Files Due To Increasing Security Concerns E Mail Submission Procedures For Simplicity In This Guidance All Submissions In Response To A Solicitation Will Be Referred To As Offers A Subject Line Include The Solicitation Number Name Of Company And Closing Date Of Solicitation Use Only One Of The Terms Quotation Offer Or Bid Depending On The Solicitation Type B Size The Overall Size Of The File Cannot Exceed 7Mb If Additional Space Is Required Divide The File Into Segments With Each File Size Less Than 7Mb No More Than 2 Files At 7Mb Each Will Be Considered The Microsoft Outlook Email Time Date Stamp Will Be Used To Date And Time Stamp Offers For The Official Record Of Receipt For The Submission The Date And Time Stamp In Recipients Inbox Is The Official Record Of Receipt Security Issues Late Bids Unreadable Offers 1 Late Submission Of Offers Are Outlined At Far Parts 52 212 1 F 52 214 7 And 52 215 1 C 3 Particular Attention Is Warranted To The Portion Of The Provision That Relates To The Timing Of Submission 2 Please See Far 15 207 C For A Description Of The Steps The Government Shall Take With Regard To Unreadable Offers 3 To Avoid Rejection Of An Offer Vendors Must Make Every Effort To Ensure Their Electronic Submission Is Virus Free Submissions Or Portions Thereof Submitted And Which The Automatic System Detects The Presence Of A Virus Or Which Are Otherwise Unreadable Will Be Treated As Unreadable Pursuant To Far Parts 14 406 And Far 15 207 C 4 The Virus Scanning Software Used By Our E Mail Systems Cannot Always Distinguish A Macro From A Virus Therefore Sending A Macro Embedded In An E Mail Message Or An E Mail Attachment May Cause The E Mail Offer To Be Quarantined You May Send Both The Spreadsheet And The Spreadsheet Saved In Pdf Format To Ensure That Your Proposal Is Readable 5 Password Protecting Your Offer Is Not Permitted The Contracting Officer Will File The Offer Electronically Which Will Allow Access Only By Designated Individuals Limitations Va Notice Of Total Service Disabled Veteran Owned Small Business Set Aside Dec 2009 A Definition For The Department Of Veterans Affairs Service Disabled Veteran Owned Small Business Concern 1 Means A Small Business Concern I Not Less Than 51 Percent Of Which Is Owned By One Or More Veterans Or In The Case Of Any Publicly Owned Business Not Less Than 51 Percent Of The Stock Of Which Is Owned By One Or More Veterans Ii The Management And Daily Business Operations Of Which Are Controlled By One Or More Veterans Iii The Business Meets Federal Small Business Size Standards For The Applicable North American Industry Classification System Naics Code Identified In The Solicitation Document And Iv The Business Has Been Verified For Ownership And Control And Is So Listed In The Vendor Information Pages Database Http Www Vetbiz Gov 2 Veteran Is Defined In 38 U S C 101 2 B General 1 Offers Are Solicited Only From Veteran Owned Small Business Concerns All Service Disabled Veteran Owned Small Businesses Are Also Determined To Be Veteran Owned Small Businesses If They Meet The Criteria Identified In Paragraph A 1 Of This Section Offers Received From Concerns That Are Not Veteran Owned Small Business Concerns Shall Not Be Considered 2 Any Award Resulting From This Solicitation Shall Be Made To A Veteran Owned Small Business Concern C Agreement A Veteran Owned Small Business Concern Agrees That In The Performance Of The Contract In The Case Of A Contract For 1 Services Except Construction At Least 50 Percent Of The Cost Of Personnel For Contract Performance Will Be Spent For Employees Of The Concern Or Employees Of Other Eligible Veteran Owned Small Business Concerns 2 Supplies Other Than Acquisition From A Non Manufacturer Of The Supplies At Least 50 Percent Of The Cost Of Manufacturing Excluding The Cost Of Materials Will Be Performed By The Concern Or Other Eligible Veteran Owned Small Business Concerns 3 General Construction At Least 15 Percent Of The Cost Of The Contract Performance Incurred For Personnel Will Be Spent On The Concern S Employees Or The Employees Of Other Eligible Veteran Owned Small Business Concerns Or 4 Construction By Special Trade Contractors At Least 25 Percent Of The Cost Of The Contract Performance Incurred For Personnel Will Be Spent On The Concern S Employees Or The Employees Of Other Eligible Veteran Owned Small Business Concerns D A Joint Venture May Be Considered A Veteran Owned Small Business Concern If 1 At Least One Member Of The Joint Venture Is A Veteran Owned Small Business Concern And Makes The Following Representations That It Is A Veteran Owned Small Business Concern And That It Is A Small Business Concern Under The Naics Code Assigned To The Procurement 2 Each Other Concern Is Small Under The Size Standard Corresponding To The Naics Code Assigned To The Procurement 3 The Joint Venture Meets The Requirements Of Paragraph 7 Of The Explanation Of Affiliates In 19 101 Of The Federal Acquisition Regulation And 4 The Joint Venture Meets The Requirements Of 13 Cfr 125 15 B Except That The Principal Company May Be A Veteran Owned Small Business Concern Or A Service Disabled Veteran Owned Small Business Concern E Any Veteran Owned Small Business Concern Non Manufacturer Must Meet The Requirements In 19 102 F Of The Federal Acquisition Regulation To Receive A Benefit Under This Program Submission Requirements The Applicable Naics Code Is 541330 And The Small Business Size Is 16 5 Million This Acquisition For Design Services Will Be A 100 Set Aside For Service Disabled Veteran Owned Small Business Concern Sdvosb All Sdvosbs Must Be Verified By Department Of Veterans Affairs Center For Verification And Evaluation Cve In Accordance With 38 Cfr Part 74 And Vaar 819 70 Offerors Must Be Both Verified By Cve And Visible On Vetbiz Before Award Sdvosb Firms Desiring Consideration Must Have A Working Office Located Within 400 Miles Of The Brooklyn New York City Limits All Interested Sdvosb A E Firms Are Invited To Submit Standard Form 330 Architect Engineer Qualifications And For Any Consultants On Sf 330 Extra Sections E And F Standard Form 330 Can Be Obtained At The Following Web Site The Sf 330 Can Be Downloaded Through The Gsa Forms Library At Http Www Gsa Gov Portal Forms Type Top Scroll Down To Locate And Click On The Sf 330 Hyperlink Entitled Architect Engineer Qualifications Qualified Service Disabled Veteran Owned Small Business Sdvosb Firms Responses Must Be Received No Later Than 4 00 Pm Est On Tuesday May 19 2020 Submission Of Sf330 S By Email Only The Overall Size Of The File Cannot Exceed 7Mb If Additional Space Is Required Divide The File Into Segments With Each File Size Less Than 7Mb No More Than 2 Files At 7Mb Each Will Be Considered Email Completed Sf330 S To Julie Provenzano Va Gov Subject Line Design Replace 2000 Kva Transformers 36C242 20 R 0084 Sf330 Noncompliance With This Requirement Risks Your Packages As Being Nonresponsive Note Any Request For Assistance With Submission Or Other Procedural Matters Shall Be Submitted Via Email Only Julie Provenzano Va Gov Telephone Inquiries Will Not Be Honored This Announcement Is Not A Request For Proposal The Government Will Not Pay Nor Reimburse Any Costs Associated With Responding To This Request The Government Is Under No Obligation To Award A Contract As A Result Of This Announcement

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