Request for proposals are invited for Digital Solutions to Optimize HIV Services in Southwest Uganda REQUEST FOR PROPOSALS EGPAF UGANDA RFP 003 2020Digital Solutions to Optimize HIV Services in Southwest Ugandain support ofELIZABETH GLASER PEDIATRIC AIDS FOUNDATION EGPAF Plot 15 Kitante Close Yusuf Lule Rd NakaseroP O Box 21127 Kampala UgandaTel Kampala 256312264380 1 256414341219Fax 256414341319Firm Deadline 07 17 2020 The Elizabeth Glaser Pediatric AIDS Foundation a non profit organization is the world leader in the fight to eliminate pediatric AIDS Our mission is to prevent pediatric HIV infection and to eliminate pediatric AIDS through research advocacy and prevention and treatment programs For more information please visit http www pedaids org BACKGROUNDSince 2000 EGPAF has been supporting HIV prevention care and treatment services in Uganda EGPAF Uganda is a leading provider of technical assistance to Uganda s Ministry of Health and supports HIV TB maternal and child health and other health services across Southwestern Uganda In late 2020 EGPAF s portfolio is transitioning from site based service delivery support to an expanded technical assistance portfolio As part of this transition EGPAF seeks to engage a consultant s to advance digital solutions to optimize HIV services for select client group PURPOSE SCOPE OF WORKReaching adolescents and young men aged 20 29 years with the offer of HIV testing is integral to achieving control of the HIV epidemic However innovative and tailored strategies are needed to effectively reach these demographic groups including the expanded use of digital strategies Additionally retention on treatment is critical and particularly for men new strategies are needed to improve adherence to treatment and retention in HIV services For these reasons EGPAF Uganda seeks to engage a consultant s to support the development and implementation of a suite of digital solutions to support two specific efforts described below 1 Social network based HIV testing to reach adolescents and young men Evidence from multiple programs demonstrates that utilizing social networks to expand HIV testing is highly effective Social network based strategies for offering HIV testing can be conducted in both micro targeted ways utilizing individual peer outreach or through more expansive approaches using social media influencers The main components of this approach include a Conducting geo mapping to identify optimal locations for outreach and offer of community located testing services b Establishing push SMS services to targeted groups of adolescents and young men providing information about HIV and risk factors and referral to testing services both community and facility based c Tracking the uptake demand of HIV testing services through the social network approach d Connecting individuals to outreach workers peers for ongoing messaging linkage to prevention services for HIV negative individuals and linkage to treatment services for HIV infected individuals and support 2 Automated client reminders to support adherence and retention Discreet tailored and automated messaging is an effective strategy to support individuals to adhere to their HIV treatment and be retained in life long HIV services This is particularly critical for adult men EGPAF seeks to introduce and scale the utilization of automated appointment reminders through SMS or Chatbot calls and targeted and automated sharing of tailored content on HIV services treatment and ancillary subjects through Chatbot calls CONTRACTOR DELIVERABLES EGPAF Uganda seeks to work in close collaboration with the chosen consultant s to co design and implement an appropriate suite of digital solutions to advance the two efforts described in the project scope EGPAF Uganda will work with the chosen consultant s to adapt the deliverables if needed to ensure the safety of the consultant s EGPAF staff and clients in the evolving coronavirus context As needed collaboration will be conducted virtually Deliverable 1 EGPAF Uganda and the consultant s will conduct a co creation workshop to collaboratively articulate the programmatic needs and identify corresponding digital solutions Through this workshop EGPAF will ensure that the consultant s have a detailed and clear understanding of the necessary programmatic needs practicalities of HIV services in southwestern Uganda and potential barriers Timeline October 2020 Deliverable 2 Within two weeks of the co creation workshop the consultant s will submit to EGPAF Uganda a proposed detailed implementation plan which includes a detailed description of the digital suite of solutions timeframe for implementation quality monitoring plan and detailed budget Deliverable 3 Integrating feedback from EGPAF the consultant s will submit to EGPAF a final implementation plan and budget no later than 30 days after the close of the co creation workshop The implementation plan will include key milestones agreed to by EGPAF and the consultant which will serve as deliverables for payment Deliverable 4 Implementation of the digital solutions plan per the final implementation plan and budget Deliverable 5 Upon the completion of implementation support from the consultant s EGPAF and the consultant s will conduct a transition workshop to ensure that EGPAF and the appropriate national partners are fully equipped to effectively support and maintain the digital solution suite MINIMUM REQUIREMENTS EGPAF has allocated a maximum of 500 000 to support the two cost components described above LOGISTICS This project will be carried out at various sites in Southwestern Uganda KEY CONTRACT TERMS The anticipated contract type is a firm fixed price contract FFP Unless stated otherwise in thestatement of the work the Contractor is responsible for providing equipment and or suppliesrequired to perform the services All deliverables provided to the Foundation must be furnished for the use of the Foundationwithout royalty or any additional fees All Materials will be owned exclusively by the Foundation Contractor will not use or allow theuse of the Materials for any purpose other than Contractor s performance of the Contract withoutthe prior written consent of the Foundation EVALUATION CRITERIA AND SUBMISSION REQUIREMENTS To successfully respond to this RFP bidders must submit a budget in the format described below The budget for this effort will include two components 1 costs related to the consultant s timeand costs to support this project and 2 costs related to the technology platform s to be utilizedas part of the digital suite of solutions EGPAF requests that interested candidates include aproposed budget for the first cost component consultant costs A budget for the secondcomponent digital solutions will be developed and agreed upon as part of the co creationworkshop and finalized implementation plan The Foundation will accept the proposal that presents the best value All proposals will beevaluated against the following Evaluation Criteria Each proposal must contain the items listedin the Submission Requirements column in the following chart Please submit your SubmissionRequirements in the order that they appear below Evaluation Criteria Submission Requirements Weight1 Past performance of similarwork1 3 professional references from similar past projects withphone and email contract information and one or moreexamples of prior similar work15 2 Contractor s proposedprocess and approach to meetour needs efficiently2 A maximum 5 page written proposal explaining theprocess and timeline for implementation20 3 Timeframe ofimplementation3 Estimated hours timeframe with deliverables finaldelivery date25 4 Total fixed price 4 Total fixed price for all activities including a fixed priceper each of the 5 deliverables20 45 Qualifications of proposedindividuals5 CV Resume of proposed individuals to work on thisproject and 2 references per individual20 Total 100 All applicants are required to be registered and authorized to perform the scope of work in theplace of performance A copy of valid registration must be submitted with each proposal PROPOSED TIMELINE 07 01 2020 Release of RFP07 06 2020 Submission of Contractual and Technical Inquiries toMoses Chagara Senior procurement Officer at procurementuganda pedaids orgNo phone calls please 07 10 2020 Question and Answer Response Document posted on EGPAF website athttp www pedaids org pages contracting opportunities 07 17 2020 Completed proposals must be delivered electronically by the deadline mentioned onpage one to Moses Chagara Senior Procurement officer at procurementuganda pedaids org and cc Mary Namubiru Technical Director at mnamubiru pedaids org08 07 2020 Final decision announced and Offerors notified 08 31 2020 Contract executed and Services begin Please note it is our best intent to comply with the above timeline but unavoidable delaysmay occur ADDITIONAL INFORMATIONPlease include the RFP reflected on the first page of this document on all proposals and e mailcommunications Any proposal not addressing each of the foregoing items could be considered non responsive Any exceptions to the requirements or terms of the RFP must be noted in the proposal TheFoundation reserves the right to consider any exceptions to the RFP to be non responsive Late proposals may be rejected without being considered This RFP is not an offer to enter into agreement with any party but rather a request to receiveproposals from persons interested in providing the services outlined below Suc
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