Request For Proposals Are Invited For Conducting Financial Audit Relief Humanitarian Development OrganizationRequest For Proposal Rfp Opening Date March 16 2020Closing Date March 21 2020Duration 6 DaysReference Dear Interested Consultants Firms On Behave Of The Ministry Of Public Health The Islamic Republic Of Afghanistan Relief Humanitarian Development Organization Rhdo Is Kindly Requesting To Submit Your Proposal For Conducting The Financial Audit Of The Project Titled Strengthening Mch Including Immunization For The Accounting Period March 2013 To December 2017 In Preparing Your Proposal Please Refer To The Attached Herein Annex 1 Terms Of Reference For The Financial Audit Proposals May Be Submitted On Or Before 16 00 Hour Monday March 23Rd 2020 By Email And Or Mail Courier To The Address Below Rhdo General DirectorEmail Drfaiz Rhdo Gmail ComCell Phone 93 799 687 925Add House 3 Left Side In Front Of Institute Of Doniaee Moaseer Afghan BisimStreet First Road Kart E 4 Third District Kabul AfghanistanCell Phone 93 706262662 93 772 933 515Please Note That Your Proposal Shall Be Prepared In The English And Valid For At Least 30 Days Proposals That Are Received By Relief Humanitarian Development Organization Rhdo After The Deadline As Stated Above For Any Reason Shall Not Be Considered For Evaluation If You Are Submitting Your Proposal By Email Kindly Ensure That They Are Signed And In The Pdf Format And Free From Any Virus Or Corrupted Files The Technical Proposal And Financial Proposal Shall Be Submitted Separately The Rfps Will Be Reviewed And Evaluated Based On Completeness And Compliance Of The Proposals And Responsiveness With The Requirements Of The Terms Of Reference Annex 1The Islamic Republic Of AfghanistanThe Ministry Of Public HealthTerms Of Reference Tor Conducting Financial AuditImplementing Organization The Ministry Of Public HealthDonor SaarcTitle Of Project Strengthening Maternal Child Health IncludingImmunizationProject Duration March 2013 December 2017Project Areas Kabul AfghanistanContact InformationBackground Hastening The Reduction Of Maternal Newborn Death And Improving Mother Child Health InThe Member States And Ultimately Helping The Member States In Attaining The Mdg 4 5 InDecreasing The Maternity Mortality Rate Imr Saarc Development Fund Provided To TheMinistry Of Public Health Of Afghanistan Us 2 072 257 A Major Portion Of The Fund Amounting Us 1 003 316 Was Spent In India For The ProcurementOf Equipment And Consumables Which Shifted To Afghanistan And After Stocking In Moph They Were Distributed To The Targeted Health Facilities In The Country At The Same Manner An Amount Of Us 628 904 Was Disbursed In Afghanistan For TheConstruction Renovation Of Newborn Care Units Su Sncu Ncc At District And ProvincialHospitals In Kabul Including 4 Central Maternity Hospitals Malalai Rebia Balkhi Khair KhanaAnd Isteqlal And Capacity Building Salary Of Staff In Afghanistan A Total Of 625 401 Usd Was Spent During The Project Period And The Remaining 3 503 UsdReturned Back To Saarc The Project Aimed At Establishing 13 Stabilization Units Sus At District Hospital 17 SpecialNewborn Care Units Scncus At Provincial Hospital Level And Newborn Care Corner Ncc At All District And Provincial Levels And Provision Of Capacity Building And Equipment For TheNewborn Facilities The Project Objectives Were To 1 Improve Availability And Adequacy Of Infrastructure And Equipment At District AndProvincial Hospitals Level 2 Improve Skill Towards Mch Services For Doctors And Nurses By Providing Training InStandard Treatment3 Access To Integrated Comprehensive Primary Mch Health Care 4 Reduction In The Child Maternal Mortality At The Conclusion Of The Project 24 Newborn Care Units Established In 17 Provinces With ATotal Expenditure Us 625 401 In Afghanistan Through 110 Transactions IncludingContractual Payments To The Construction Companies Salary Payment Dsa To Staff AndTraining Table 1 Describes The Details Of Expenditures Versus The Allocated Budget Table The Project Expenditures Versus BudgetThe Objectives Of Financial Audit The Objectives Of The Audit Are Three Folded As 1 To Conduct A Financial Audit Of The Project Titled Strengthening Maternal And ChildHealth Including Immunization For The Accounting Period March 2013 To December2017 To Ensure Compliance With The Saarc And Implementing Partners PolicyProcedures And Guidelines 2 To Assess The Adequacy And Effectiveness Of Internal Controls And3 Whether The Established Systems And Procedures Were Managed With Due Regard ForEconomy Efficiency And Effectiveness Scope Of Work The Audit Will Be Carried Out In Accordance With International Standards Of Auditing Audit WillInclude Examination Of All Financial Part Of The Strengthening Mch Including ImmunizationProject The Auditor Will Specifically Audit The Financial Transactions Human ResourcesManagement Procurement Asset Management And Internal Control Aspects Of TheProject The Auditor Will Also Ensure That The Releases And Expenditures Are Duly SeparatelyReflected In The Project Financial Statements The Auditor Will Particularly Focus On Financial Management Check The Adequacy Of The Accounting And Financial Operations And ReportingSystems These Include Budget Control Cash Management Certification And ApprovingAuthority Receipt Of Funds And Disbursement Of Funds Check The Recording Of All Financial Transactions In Expenditure Reports Records MaintenanceAnd Control Check That All Disbursed Funds Have Been Used In Accordance With The Approved Budget AndSigned Mous With Due Attention To Budget Value And Only For The Purposes For Which TheFinancing Was Provided Including Goods Equipment Staff And All Services Check That The Expenditure For The Project Was Actually Incurred By And For The Project Only Check That All Necessary Supporting Documents Financial Records Invoices AndAccounts Are Properly Documented And Available As Per Reported ProjectExpenditures Human Resource Management Review The Process For Recruiting Project Personnel Consultants And Assess WhetherIt Was Transparent And Competitive Specifically Checking On Nepotism Ethnic BiasesWhether Direct Management Line Is Hiring Relatives Etc The Expenditure Relating To Project Staff Have Been Paid Within The Approved BudgetAnd There Are No Ghost Employees Within The Project Payroll For This Purpose TheAuditor Needs To Match Records Of Finance And Hr Procurement Asset Management Review The Process For Procurement Contracting Activities And Assess Whether It WasTransparent And Competitive Check The Effectiveness Of The Procurement Activities Of The Project In Order To EnsureThat The Equipment And Services Purchased Meet The Requirements Check That All Procurement Documents Are Signed By Designated Authorities And ThatProcurement Thresholds Call For Bids And Proposals Evaluation Of Bids And ProposalsAnd Approval Signature Of Contracts And Purchase Orders Are All Available Review The Process For Asset Management And Whether There Is Record AndDocumentation Of All Assets And Inventory Audit Deliverables The Audit Is Expected To Be Completed In 8 Week Duration Consultations With Rmncah Directorate Prior To The Start Of Audit Work The Auditors Will Be Required To Consult With TheRmncah Directorate Upon Completion Of The Draft Audit Report And ManagementLetter The Auditor Will Be Required To Meet And Debrief The Rmncah Officials On ItsMajor Findings From The Audit And Its Recommendations For Future Improvements Audit Deliverables Reporting Requirements The Consultant Firm Will Be Responsible To Deliver Bellow Deliverables To The Following Timeframe No End Product Deliverables Time Frame1 Draft Final Report Within 1 Week After Completion Of The Audit2 Final Report Within 1 Week After The Review Of Draft Report3 Management Report Within 4 Weeks After Completion Of The AuditSpecial Considerations 4 The Auditing Firm Must Submit An Inception Report To Moph Within 2 Weeks AfterConducting Of The Audit And It Should Be Prepared In Two Languages English AndDari 5 The Auditors Should Discuss The Findings With The Moph Including The Assessment OfPerformance From The Financial Management Fm Perspective 6 Upon Completion Of The Review The Auditor Will Prepare A Draft Report Indicating FundsReceived By Project And Unsupported Costs The Status Of Internal Controls AndRecords Areas Where There Was Non Compliance With Contract Terms And OtherFindings And Recommendations For Corrective Actions And Recovery Of QuestionedCosts 7 The Auditor Shall Submit The Final Report To The Moph 4 Weeks After The Completion OfThe Project Audit The Report Shall Also Include The Comments On Findings Recommended Structure Of The Audit Report 1 Executive Summary 2 Background And Scope Of Work 3 Review Methodology And Work Done 4 Details Of Findings Presented Separately For Revenue Installments And Expenditure Internal Control System Compliance With Agreement Budget Details 5 Comments And Or Response Thereto 6 Recommendations 7 Report On Program Income If Any Cost Recovery Listing Receipts And Expenses AlignWith Balance Mode Of PaymentPayment To The Audit Firm Will Be Made Against The Approved Report Through Bank Transfer ToThe Audit FirmS Bank Account Before Transferring The Payment Filling Of Two Copies Of VendorForms And Submitting The Valid Registration Certificate Along With Bank Account InformationWith Proper Signatures And Stumps Are Required For Further Perusal All Governmental Charge
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