Request For Proposals Are Invited For Developing Real Time Information Management System Rimas Special Rfp ConsiderationsA The Authorized Geographic Code For This Procurement Is Code 937 Which Means The U S Yemen And Developing Countries The List Of Usaid Approved Developing Countries Can Be Obtained From This Internet Address Https Www Usaid Gov Ads Policy 300 310MaaB The Anticipated Type Of Contract To Be Awarded Under This Solicitation Is Fixed Price Contract For The Purposes Of Cost Analysis Offerors Must Prepare A Detailed Budget In Accordance With Subpart Iv Below Instructions For The Preparation Of The Cost Proposal C Unnecessarily Elaborate Brochures Or Other Presentations Beyond Those Sufficient To Present A Complete And Effective Response To This Solicitation Are Not Desired And May Be Construed As An Indication Of The OfferorS Lack Of Cost Consciousness Elaborate Art Work Expensive Paper And Bindings And Expensive Visual And Other Presentation Aids Are Neither Necessary Nor Desired D I Offerors Are Informed That Global Communities Complies With U S Sanctions And Embargo Laws And Regulations Including Executive Order 13224 On Terrorist Financing Which Effectively Prohibit Transactions With Persons Or Entities That Commit Threaten To Commit Or Support Terrorism Any Person Or Entity That Participates In This Bidding Process Either As A Prime Or Sub To The Prime Must Certify As Part Of The Bid That He Or It Is Not On The U S Department Of Treasury Office Of Foreign Assets Control Ofac Specially Designated Nationals Sdn List And Is Eligible To Participate Global Communities Shall Disqualify Any Bid Received From A Person Or Entity That Is Found To Be On The List Or Otherwise Ineligible Ii Firms Or Individuals That Have An Active Exclusion On The System For Award Management Www Sam Gov Shall Not Be Eligible For Financing And Shall Not Be Used To Provide Any Commodities Or Services Contemplated By This Rfp Instructions For The Preparation Of The Technical ProposalA The Technical Proposal Should Provide A Straightforward Concise Delineation Of How The Offeror Intends To Carry Out And Satisfy The Requirements Of The Statement Of Work Described In Part 3 Of This Rfp No Contractual Price Information Is To Be Included In The OfferorS Technical Proposal In Order That It Will Be Evaluated Strictly On Its Technical Merit B Technical Proposals Shall Be Limited To 10 Pages In Total Pages In Excess Of 10 Pages Will Not Be Read Or Evaluated Page Limitations For Each Subpart Of The Technical Proposal Are Indicated Below The Front And Back Of A Single Page Shall Be Counted As Two Pages When Information Is Provided On Both The Front And Back Sides Of A Single Sheet Detailed Information Should Be Presented Only When Required By Specific Rfp Instructions Items Such As Graphs Charts Tables May Be Used As Appropriate But Will Be Considered Part Of The Page Limitation Key Personnel Resumes Bio Data Sheets Dividers And Past Performance Report Forms Are Not Included In The Page Limitation No Material May Be Incorporated In The Proposal By Reference Attachment Appendix Etc To Circumvent The Page Limitation C Technical Proposals Shall Be Written In English Typed On Standard 8 1 2 X 11 Paper Single Spaced Only 12 Font Type May Be Used With Each Page Numbered Consecutively Page Margins Shall Be A Minimum Of One Inch At The Top Bottom And Each Side D The Technical Proposal Must Include The Following 1 Technical Approach Limit 6 Pages The Offeror Shall Demonstrate Its Understanding Ability And Overall Approach To Performing The Requirements Described In The Statement Of Work Specifically The Following Understanding Of The Requirements Of This Rfp By Addressing The Statement Of Work Mainly Ability To Develop The System With Listed Features Ability To Achieve The System Development Tasks In Each Phase Within The Timeline Competitive And Short Response Time For Technical Support Of The System Personnel Qualifications And Availability Limit 1 Pages The Offeror Shall Identify In Summary Format The Names And Anticipated Positions Of The Individuals Proposed To Performing The Requirements Described In The Statement Of Work The Offeror Shall Indicate The Level Of Effort For Each Proposed Person Who Will Perform Under The Contract The Offeror Shall Submit A Complete And Current Resume For Each Proposed Professional Employee Not Exceeding 2 Pages Each Who Will Be Utilized If Award Is Made These Resumes Must Clearly Describe The Individuals Education Experience And Professional Credentials Capabilities And Experience Of Organization Limit 3 Pages The Offeror Shall Demonstrate The Following A Previous Similar Experience Mainly Showing Portfolios Of Dashboards Designed For Reputable Organizations B Organizational Systems And Procedures Are Adequate Related To Project Management Contract Administration Progress Reporting And Other Areas In Order To Successfully Comply With Contract Requirements And Accomplish The Expected ResultsPast Performance Of The Organization The Offeror Shall Submit A List Of All Current Contracts And Subcontracts And Those Completed Within The Last Five 5 Years That Are Similar In Size Scope And Complexity To The Statement Of Work In This Rfp Additionally For The Three Most Recent Similar Contracts The Offeror Shall Provide The CustomerS Name Contract Number Contract Value Current Postal And E Mail Addresses Telephone Number For A Currently Available Point Of Contact These Lists Shall Be Attached As An Annex To The Technical Proposal Which Will Not Count Against The Page Limit Instructions For The Preparation Of The Cost ProposalA The Offeror Shall Describe And Include In Its Cost Proposal All Cost Elements Associated With Developing A Real Time Information Management System Including But Not Necessarily Limited To Set Up Costs Development Costs Subscription And Maintenance Fees All Cost And Pricing Information Must Be Complete In Detail And Organized In A Manner That Facilitates Review And Analysis B The Offeror Shall Submit As Part Of Its Cost Proposal Annex D Evidence Of Responsibility Completed And Signed General Proposal EvaluationA Part 1 Provides Guidance To Offerors Concerning The Documentation Necessary To Conduct An Informed Evaluation Of Each Proposal The Offeror Must Furnish Adequate And Specific Information In Its Proposal A Proposal May Be Eliminated From Further Consideration Before A Detailed Evaluation Is Performed If The Proposal Is Considered Obviously Deficient As To Be Totally Unacceptable On Its Face Or Which Prices Are Inordinately High Or Unrealistically Low In The Event A Proposal Is Rejected The Offeror Will Be Sent A Notice Stating The Reason S That The Proposal Will Not Be Considered For Further Evaluation B In Conducting Its Evaluation Of Proposals Global Communities May Seek Information From Any Source It Deems Appropriate To Obtain Or Validate Information Regarding An OfferorS Proposal C Competitive Range If Global Communities Determines That Discussions Are Necessary Global Communities May Establish A Competitive Range Composed Of Only The Most Highly Rated Proposals Global Communities May Exclude An Offer From The Competitive Range If It Is So Deficient As To Essentially Require A New Technical Proposal Global Communities May Exclude An Offer From The Competitive Range So Unreasonably Priced In Relation To More Competitive Offers As To Appear That There Will Be Little Or No Chance Of Becoming Competitive Global Communities May Exclude An Offer From The Competitive Range Requiring Extensive Discussions A Complete Re Write Or Major Revisions Such As To Allow An Offeror Unfair Advantage Over Those More Competitive Offers D Global Communities Reserves The Right To Award One Or More Contracts Under This Rfp On The Basis Of Initial Offers Without Discussions Or Without Establishing A Competitive Range Basis For Contract AwardA The Evaluation Factors Presented Below Will Serve As The Basis Upon Which Proposals Will Be Evaluated The Relative Weight Accorded To Each Factor Is Expressed In Points With 100 Points Possible B Offerors Are Reminded That Global Communities Is Not Obliged To Award A Contract On The Basis Of Lowest Proposed Cost Or Highest Technical Evaluation Score Although For This Procurement Technical Proposal Merits Are Considered More Important Than Cost Relative To Deciding Who Might Best Perform The Work Cost Factors And Global Communities Prime Recipient Budget Must Also Be Considered Therefore After The Final Evaluation Of Proposals Global Communities Will Make The Award To The Offeror Whose Proposal Offers The Best Value To Global Communities And Usaid Considering Both Technical And Cost Factors Evaluation CriteriaA Technical Approach 40 Points The Extent That The OfferorS Proposal Demonstrates A Clear And Effective Overall Technical Approach To Performing The Requirements Described In The Statement Of Work B Qualifications Of Proposed Personnel 10 Points Demonstrated Expertise Experience And Availability Of Personnel To Meet The Requirements Of The Statement Of Work C Capabilities And Relevant Experience Of The Organization 10 Points Demonstrated Organizational Capabilities And Experience As Follows Previous Similar Experience Mainly Showing Portfolios Of Dashboards Designed For Reputable Organizations 5 Points Organizational Systems And Procedures 5 Points D Past Performance Of The Organization 10 Points Quality Of Product Or Service Including Cost Control Timeliness Of Performance And Meeting Goals And Targets And Customer Satisfaction With Performance E Cost Proposal 30 Points The Lowest Price Cost Proposal Will Receive The Highest Score For Cost Higher Priced Cost Proposals Will Receive A Correspondingly Lower Score To Assist In Evaluation And Comparison Of Cost Proposals Global Communities May Ask An Offeror For Clarification Or Further Breakdown Of The OfferorS Price Statement Of Work Request For Proposals For Developing Real Time Information Management System Rimas Background Global Communities Is An International Non Profit Organization That Works Closely With Communities Worldwide To Bring About Sustainable Changes That Improve The Lives And Livelihoods Of The Vulnerable The Mission Of Global Communities Is To Create Long Lasting Positive And Community Led Change That Improves The Lives And Livelihoods Of Vulnerable People Across The Globe Global Communities Has Operations In Countries In Africa The Americas Asia And Europe Global Communities Has Been Working In Yemen Since 2004 To Empower Young People And Improve The Education System As Well As Build The Capacity Of Media And Civil Society To Address And Engage The Public Around Social Issues Related To The Rights Of Women And Children Global Communities Has Humanitarian Assistance And Early Recovery Programs In North And South Of Yemen Global Communities Has Also Launched Yemen Communities Stronger Together Ycst Last Year 1 Program Overview Yemen Communities Stronger Together Ycst Is A Three Year Program Funded By Usaid And Implemented By Global Communities In Four Governorates In Yemen For Year 1 Together With Yemeni Partner Field Medical Foundation Fmf And Specialized International Partners Build Up And Partners For Good Pfg The Purpose Of Ycst Is To Support Local Level Initiatives That Mitigate Conflict Strengthen Social Cohesion Promote The Peaceful Resolution Of Differences And Where Feasible Capitalize On Stabilization Opportunities In Yemen To This End Ycst Pursues Four Objectives Objective 1 Engage Communities In An Inclusive Approach To Identify And Implement Service Delivery And Conflict Mitigation Projects Ycst Uses Global Communities Participatory Action For Community Enhancement Pace To Build The Capacity Of Community Members And Local Leaders To Develop A Vision For Their Community And To Collaboratively Identify And Address Issues Through Conflict Mitigation And Service Delivery Projects In Targeted Communities Across At Targeted Governorates Across Yemen To Be Selected In Coordination With Usaid Projects Selected By Communities Will Address Drivers And Impact Of The Conflict While Participation In The Process Will Build Social Capital And Skills Within The Community Objective 2 Build The Capacity Of Formal And Informal Local Leaders Organizations And Networks To Serve As Neutral Arbitrators And Peace Builders That Can Meet Community And Constituent Needs Within The Targeted Communities Ycst Will Strengthen Local Mechanisms And The Skills Of Those Who Participate In Them To Identify And Address Unresolved Grievances That Can Spark Violent Conflict Within Their Communities And At The District Level Ycst Will Manage A Peacebuilding Grants Fund That Will Include A Women Peace And Security And Innovation Sub Funds To Support Csos Abilities To Implement Technical Projects That Address Priorities Such As Increasing WomenS Participation In Peacebuilding And Forming Youth Networks To Support Positive Engagement In Civic Life Objective 3 Pilot Stabilization Approaches To Support Local Legitimate Authorities To Rapidly And Effectively Respond To Citizen Priorities That If Addressed Will Contribute To A Reduction In Or The Risk Of Localized Violent Conflict Stabilization Activities Is Currently Implemented In Royg Controlled Areas Yemen With Ycst Piloting Projects In Four Districts In Abyan And Taiz Governorates In Year 1 And Expanding To At Least Another Six Districts Based On Needs On The Ground Activities Include Assisting Local Authorities To Understand The Priorities Of Their Constituents Facilitate Authorities Plans For A Response To Those Priorities To Demonstrate Tangible Results And Responsible Governance And Provide Capacity Building Of Local Authorities To Sustain Investments Build Communications With Constituents And Demonstrate The Transparency And Accountability Necessary To Build Credibility Additionally Community Level Activities Will Also Reduce Conflict And Improve Social Cohesion Objective 4 Carry Out Regular And Action Oriented Learning And Contextual Analysis Across Ycst Interventions To Support Adaptive Management And Enhanced Outcomes Action Learning Is Integrated Across Ycst And Examines Pilot Approaches Under Objectives 1 Through 3 Ycst Will Incorporate Mapping Piloting Scenario Planning And Ongoing Feedback Loops To Test Adapt And Scale Up Evidence Based Programming That Ensures Do No Harm Responds To A Rapidly Changing Environment And Will Result In Achieving Targeted Outcomes Ycst Will Also Provide Knowledge And Data To Usaid On Local Level Political Economy Dynamics Rationale Global Communities Systemic Approach To Learning Seeks To Examine The Causal Determinants Of Social Cohesion Across Targeted Pace And Stabilization Communities In Yemen Within A Participatory Community Led Approach Rigorous Quantitative And Qualitative Methodologies Will Be Used To Gauge The Strengthening Of Key Resilience Capacities As Evidenced By Changes In Knowledge Attitudes And Behaviors Of Local Leaders And Community Members As A Result Of Inclusive Citizen Engagement And The Collective Ability To Address Community Identified Challenges In Collaboration With Local Institutions And Other Key Stakeholders While The Learning Contributes To The Global Communities And Usaids Evidence Base For Future Programming In Yemen And Possibly Beyond It Is Also Important To Deliver Interventions That Are Relevant And With Positive Impact On The Lives Of The Targeted Communities Performance Of Interventions And Their Contribution To The Context In Which They Are Implemented Will Be Monitored These Interventions Will Be Continued Stopped Modified Or Scaled Accordingly Central To This Learning Which Is Objective 4 Of The Ycst Is Both Quantitative And Qualitative Data That Will Be Collected Through Different Methodologies And Received Continuously Receiving Accurate And Timely Data Is Crucial But Also More Importantly Is The Visualization Of Data And Communicating Information This Will Facilitate Learning And Continuous Improvement Within Ycst And Provides Evidence For Future Programming To That End Ycst Is Looking For Services Of A Firm To Develop An Ycsts Real Time Information Management System Rimas This Will Be An Online Web Based System That Should Enable Ycst Collect And Manage Analyze And Visualize Data In Relation To Its Interventions And Their Impact On Targeted Communities System Features Below Is A List Of The Minimum Features Of The Ycst Rimas Data CollectionData Entry Rimas Should Enable Users For Data Entry Directly Onto A Website Interface And Also Through Hand Held Devices Rimas Should Have Provisions For Collecting And Entering Data Offline Both On The Website Interface And On Hand Held Devices Sms Surveying Rimas Should Support The Use Of Sms For Data Collection And Also Compatibility With Ussd Functionalities Languages In Additional To English Rimas Should Support Collecting Data In Arabic 1 Data ProcessingData Types Rimas Should Support The Following Data Types Numbers Text Date Choosers Radio Buttons Checkboxes Photos Videos Gps Coordinates Repeat Fields And Qr Code Scanning Constraint Setting Rimas Should Have Ability To Set Questions As Either Required Or Optional To Make Provisions That Address Questions That Require An Email Address A Number Including Constraints Like Must Be A Number That Is Greater Or Lower Than That Given In A Previous Response A Word A Date Including Constraints Like Must Be A Date Before Or After That Entered In A Previous Response Etc And To Provide For Instructional Questions Or Help Texts For The Data Collector Skip Pattern Rimas Should Support Setting Up Of Data Collection Logic Including Skip Patterns Branch Patterns Etc Real Time Calculations Rimas Should Generally Support Calculations Including Sum Average Counts Etc Both During Data Collection And After Data Are Uploaded For Analysis Programme Participants Tracking Ppt Rimas Should Enable Users For Relating Between Their Datasets And For Pulling Data Which Is Previously Collected And Entered Into The System Hence Supporting Longitudinal Surveys And Tracking Program Participants Including Their Responses And Activities Over Time Using Qr Codes Rimas Should Support Registering Participants Only One Time And Prevent Duplication Using Mainly Qr Codes Participants Name National Ids Etc Data VisualizationVisualization Rimas Should Provide Real Time Analysis Of Data Including Frequencies Cross Tabulation Central Tendency Measures And Dispersion Measures And With Visualization Of Results On Filterable Dashboards Using Interactive Maps And Charts Additionally Rimas Should Also Migrate Data Of The Baseline And Community Profiling And Develop Dashboards On Them Dashboards Hosting Rimas Should Host Its Dashboards On Reliable Webservers And Should Also Be Embedded Into Global Communities Website To Be Accessed Online By Users Advanced Analysis Rimas Should Provide For Export Functions At The Minimum Spss And Stata For Additional Analysis Advanced FeaturesExternal Integration Rimas Should Be Able To Speak With Other Global Communities Systems Mainly Podio Rimas Should Also Be Able To Support Linking And Feeding Data Into Activity Reporting Templates On Podio Search Engine Rimas Should Be Able To Help One Search For Keywords Within The Titles And Descriptions Of The Icons Text Boxes And Dashboard Filters Tasks Under The Overall Supervision Of The Ycst Mel Director And The Technical Supervision Of The Ycst Mis Specialist The Firm Is Expected To Achieve The Following Tasks In Three Phases Phase I 2 Weeks Max Develop Dashboards On The Historical Data Mainly The Ycst Baseline And Community Profiling Phase Ii 4 Weeks Max Study Data And Reporting Templates For Ycst And Develop Data Flows And Logical Models Develop Test And Deliver The Final Version Of Rimas Develop Data Forms For Activity Reporting And Dashboard Of Indicators For Dynamic Data That Will Be Received On Monthly Basis Import And Link The Dashboards Developed In Phase I Into Rimas Troubleshoot Any Issues With Functionality Or Usability Identified During The Testing Period Train Via Webinar The Mis Specialist And Other Members Of Mel Team On Customization Of Rimas Based Expansion Of Areas And Interventions Develop User Guide For Customization And Usage Of Rimas Provide Hosting Services To Rimas As Well As Technical Support On Troubleshooting Of The System Phase Iii 2 Weeks Implement The Advanced Logical Data Models And Link The Data From Rimas Into Other Systems Of Global Community Including Podio This Is An Advanced Integration Feature That Is Expected After The Delivery Of Standalone Functioning Usable Rimas Deliverables Below Is The List Of Deliverables Expected From Rimas Description Report Of Rimas Including The Logical Data Model And Flow Charts Final Version Of Rimas As An Online Web Based System And With All Features As Detailed In Section 4 Of This Tor Training Of Mis Specialist And The Mel Team Via Webinar Developing User Guideline For Rimas Property Rights All Products Related To The Assignment Shall Remain The Sole And Exclusive Property Of Global Communities How To Apply General Instructions To OfferorsA The Offeror Is Requested To Submit A Proposal Directly Responsive To The Terms Conditions And Clauses Of This Rfp Proposals Not Conforming To This Solicitation May Be Categorized As Unacceptable Thereby Eliminating Them From Further Consideration B Any Questions Or Requests For Information Should Be Addressed By No Later Than August 19 2019 At 3 30Pm In Local Time Of Aden Yemen To Akram Mahfoudh Via Email At Procurement Ycst Globalcommunities Org Any Information Given To One Prospective Offeror Concerning This Solicitation Will Be Furnished To All Such Offerors As An Amendment Of The Solicitation Please Email Global Communities At Procurement Ycst Globalcommunities Org Of Your Intent To Propose At The Earliest Practicable Date So That We May Anticipate The Number Of Proposals To Be Evaluated Proposals Must Be Received No Later Than August 22 2019 At 3 00 Pm In The Local Time Of Aden Yemen Proposals Must Remain Valid For A Minimum Of Sixty 60 Days The Offeror May Submit Its Proposal By The Following Means Electronically Internet Email With Up To 2 Attachments 2Mb Limit Per Email Compatible With Ms Word Excel And Adobe Acrobat In A Ms Windows Environment To Procurement Ycst Globalcommunities Org2 The Overall Proposal Shall Consist Of Two 2 Physically Separated Parts As Follows Volume I Technical Proposal And Volume Ii Cost Proposal Technical Proposals Must Not Make Reference To Pricing C Alternative Proposals Will Not Be Considered D Any Proposal Received In Response To This Solicitation Will Be Reviewed Strictly As Submitted And In Accordance With The Evaluation Criteria Specified In Part 2 Evaluation Factors For Award E The Person Signing The OfferorS Proposal Must Have The Authority To Commit The Offeror To All The Provisions Of The OfferorS Proposal F Global Communities Is Not Obligated To Make An Award Or To Pay For Any Costs Incurred By The Offeror In Preparation Of A Proposal In Response Hereto G Global Communities Reserves The Right To Accept Or Reject Any Proposal And To Cancel The Bidding Process And Reject All Proposals At Any Time Prior To Award Without Thereby Incurring Any Liability To Offerors Or Any Obligation To Inform Offerors Of The Grounds For Global Communities Action H The Offeror Should Submit Its Best Proposal Initially As Global Communities Intends To Evaluate Proposals And Make An Award Without Discussions However Global Communities Reserves The Right To Conduct Discussions Should Global Communities Deem It Necessary I Proposals Must Be Clearly And Concisely Written And Must Describe And Define The OfferorS Understanding And Compliance With The Requirements Contained In Statement Of Work Which Can Be Found In Part 3 Of This Rfp The Proposal Should Clearly Address Each Of The Evaluation Factors Set Forth In Part 2 All Pages Of Each Volume Cost And Technical Must Be Sequentially Numbered And Identified With The Name Of The Offeror And The Rfp Number
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