Tenders Are Invited For Synthetic Casting MaterialsBids Should Be Prepared As Per Particulars Given In The Bidding Documents Available At The Head Office OfState Pharmaceuticals Corporation Of Sri Lanka No 75 Sir Baron Jayatillake Mawatha Colombo 1 Wherever Necessary Potential Bidder Bidders Should Get Registered In Terms Of The Public Contract Act No 3 Of1987 Before Collecting The Bid Documents And Also Should Get The Contract Registered After The Award Chairman Procurement CommitteeState Pharmaceuticals Corporation Of Sri Lanka75 Sir Baron Jayatillake MawathaColombo 1Sri Lanka Fax 00 94 11 2335008 2344082Telephone 00 94 11 2335008 2326227 2335374E Mail Impmanager Spc Lk Pharma Manager Spc LkChairman Procurement EntityOn Behalf OfChairman Departmental Procurement CommitteeState Pharmaceuticals Corporation Of Sri Lanka75 Sir Baron Jayatillake MawathaColombo 1Sri Lanka ItemSynthetic Casting Material 10 0Mm X 3 6M Synthetic Casting Material 7 5Mm X 3 6M Synthetic Casting Material 12 5Mm X 3 6M Qty5 500 Rolls5 500 Rolls5 000 RollsNb If Offers Are Received On Import Supply Basis From Local Suppliers Those OffersShould Be In Lkr All Local Suppliers Manufacturers Should Quote In Lkr For TheTotal Delivery Price To Msd Stores Shipment Should Be Made Exclusively On Vessels Belonging To The Ceylon Shipping Corporation OrThose Chartered By Csc However Shipment On Other Vessels Will Be Permitted In Instances WhereVessels Of The Ceylon Shipping Corporation Do Not Call At The Port Of Shipment Or If They Are NotAvailable For Timely Shipment Of Cargo In Which Event The Supplier Should Attach A WaiverCertificate Issued By Ceylon Shipping Corporation On Their Authorized Agent In The SupplierSCounty Samples Catalogue Literature Should Be Submitted For EvaluationGeneral Conditions Offers Should Be Submitted In The Format As Per Annexure 1 The Consignments Supplied In Respect Of An Order Concerned Shall Exactly Match With The ReferenceSample Submitted And The Product Information Item Descriptions Shelf Life Warranty Where Applicable Manufacturer S Name Country Of Manufacture Country Of Origin Etc Provided In The Bid Document ByThe Supplier Which Has Been Accepted By The Procurement Committee And Included In The Indent Purchase Order Po Issued By Spc 2 All Items Shall Be Supplied Sourcing From The Manufacturer And Country Of Manufacturer Stated In ThePurchase Order Po Indent Of Spc And Wherever Applicable Shall Have A Valid Product Registration OrWaiver Of Registration From Nmra 3 Maintaining The Validity Of The Product Registration During The Period Of Supply Delivery Schedule Obtaining Waiver Of Registration Import License Manufacture Licensing At Nmra Is A Pre RequisiteFor The Supply Of Surgical Pharmaceutical And Relevant Laboratory Items Hence All Suppliers ShallProduce Relevant Valid Registration Certificates Licenses When Requested By Msd Spc When The Validity Of The Product ManufacturiThe Year Or During The Period Of Supply Delivery Schedule It Shall Be Extended Renewed By TheSupplier A Certified Copies Of Afore Mentioned Valid Certificates Shall Be Submitted To Msd By TheSupplier When Deliveries Are Made 4 The Number Of Batches Per Consignment Shall Be Minimal Batch Quantity Shall Be An Equal Multiple Of TheQuantity Of The Consignment And The Proportionate Size Of The Batch Quantity Shall Be Not Less Than 15 OfThe Quantity In The Consignment 5 If Msd Decides To Accept A Part Or Full Consignment With Deviations From Certain Tender Conditions Eg With Regard To Labeling Packaging Etc Due To An Urgency That Shall Be Done Subject To Either RectifyingThe Defect Within 05 Working Days By The Supplier Or Recovering The Total Cost A Of Rectifying The DefectBy Msd Via A Duly Contracted Third Party Providing Such Services From The Supplier With A 25 Surcharge On The Labeling Cost Total Charge A A X0 25 Or 2 Of The Invoiced Value Whichever IsThe Highest All Possible Tender Deviations Such As Packing Labeling Delivery Schedule Storage Status Payment Mode Conditions Etc Shall Be Communicated And Agreed Upon Before Accepting The Tender Award By TheSupplier Noncompliance Of Same Shall Be Considered As Tender Violations To Apply Penalty As ClauseNo 37 6 The Specifications Of The Product Offered In The Bid By The Supplier Shall Match With The TenderSpecifications For The Item And Any Form Of Alternate Offers Will Not Be Entertained Shelf Life Warrantees7 In The Supply Of All Non Consumables Manufacturer Or Supplier Or Local Agent Shall Provide A Minimum Of02 Year Warranty Period Or As Specified In The Specification For Each Such Item Or It S Sub ComponentsSupplied Through The Local Agent Unless Otherwise Agreed Upon With Msd Prior To Awarding TheTender Foreign Suppliers Of All Such Items Shall Have Their Own Local Agent In Sri Lanka Capable OfProviding Technical Support Repairs Spares When Necessary Only Applicable For Non ConsumableItems 8 Freshly Manufactured Stocks Of The Product Shall Be Supplied Thereby The Residual Shelf Life Shelf LifeRemaining At The Time Of Delivery Of Goods In Sri Lanka Msd Stores In Case Of Local Supplies Of TheProduct Shall Be 85 Of The Shelf Life Requested Specified In Order Indent Po In Respect Of The Items With Requested Shelf Life Equal Or More Than 24 Months Any Deficit Between TheResidual Shelf Life And Requested Shelf Life Shall Not Be More Than 04 Months In The Violation Of The Above Tender Condition Spc Msd Reserves The Right To Accept A Reduced Quantity That Is Usable As Per The Consumption Rate Up To Three Months Before The Expiry Of Same And Will SubjectTo Application Of A Penalty As Clause No 37 When The Shelf Life Is Not Specified In The Indent Po Item Spec The Requested Shelf Life Shall Be ConsideredAs 36 Months For Surgical Items And 24 Months For Pharma Laboratory Items Standards Quality9 Standards In Addition To Pharmacopoeial Standards That Are Indicated In The Item Specifications OtherPharmacopoeial Standards That Are Registered At National Medicines Regulatory Authority In Sri LankaAre Also Acceptable When No Bidders Have Quoted For The Standard Specified In The Item Specification 10 Any Product Deficient Of Its Sub Components Accessories Not At The Specified Quality Standards Or All ItsComponents Not Unitized Appropriately In Packaging As A Set Shall Be Rejected4 11 Withdrawal From Use Of Items Due To Quality Failure Found As Manufacturer S Fault A In Case Of Batch Withdrawal Value Of Entire Batch Quantity Supplied Shall Be Recovered8From TheSupplier B In Case Of Product Withdrawal Value Of Entire Product Quantity Supplied Shall Be Recovered8FromThe Supplier C In The Event Of Either A Or B Above Supplier Shall Be Surcharged8The Total Cost Involved For Msd Of The Quality Failed Supplies With 25 Administrative Surcharge Of The Same 12 The Storage Conditions And The Packing Requirements Of The Product Shall Conform To The InformationGiven By The Manufacturer And Accepted By Nmra For The Product Registration Or Shall Conform To TheInformation Submitted For Waiver Of Registration Granted By Nmra In Exceptional Circumstances ReferClause No 24 If The Offered Product Deviate From Nmra Registered Product Features Supplier Must Provide With TheBid A Declaration To Certify The Nmra Accepted Product Details Such As Storage Conditions PackDetails Contents Sizes And Standard Batch Quantity Size Of The Product 13 Immediately After Delivery At Msd The Consignments Shall Be Subjected To Testing Appropriately Drawn One Random Batch Sample Post Delivery Sample Of The Consignment At A Government Semigovernment Accredited Laboratory11 To Be Selectively Applied For Surgical Lab Items Depending OnAvailability Of Testing Methodology Facilities If The Sample Is Found To Be Substandard Random BatchSamples Will Be Tested From All The Batches Lots In The Consignment And Entire Expenses On Such Tests LikeValue Of Samples Transport Sampling Testing Charges Etc Will Be Recovered From The Supplier 14 Consignments Supplied To Msd Violating The Storage Conditions Indicated On Product Labels And OrProduct Information Leaflet As Accepted For Product Registration At Nmra Shall Be Considered As QualityAffected Consignments And Quality Assurance Of Such Consignments Shall Be Carried Out By Post DeliveryTesting At Government Semi Government Laboratory In Sri Lanka Or At An Accredited Laboratory Foreign Local All The Expenses On Such An Event Including Storage Cost Shall Be Borne By The Supplier IfFound To Be Quality Affected The Consignment Will Be Treated As Quality Failed As Clause No 11 Pack Size Labeling Packaging15 Offers For Pack Sizes At A Lower Level Smaller Quantity Per Pack Than The Pack Size Specified In The ItemDescription Specification And Msd Order List Are Also Acceptable But Higher Level Larger Quantity PerPack Pack Sizes Will Not Be Entertained Unless Otherwise Offered With The Original Bid And Accepted By TheProcurement Committee With The Concurrence Of Msd 16 In Respect Of Bulk Packs Not Applicable For Blister Strip Packs Dhs Mark Shall Be A Embossed Or Printed In Case Of Tablets B Printed In Case Of CapsulesAbove Condition Can Be Waved Off If The Quantity In The Purchase Order Is Less Than 100 000Tablets Capsules Any Exemptions To This Condition Is Notified In The Relevant Msd Order List Only Applicable For Pharmaceutical Products 17 Each Innermost Pack Vial Ampoule Pre Filled Syringe Or Bottle Shall Bear The Item Description SrNo Batch No Lot No Reference Catalogue No Not For Pharmaceuticals Date Of Manufacture Date OfExpiry And State Logo Of Government Of Sri Lanka It Is Essential To Include And Exactly Match The Dates Of Expiry Date Of Manufacture In Any Form AsYear Month Or No Exp In The Innermost Pack And Supplier S Invoice 18 Description Of The Item Sr No Date Of Manufacture Date Of Expiry Batch No Name And Address OfManufacturer And State Logo Of Sri Lanka Government Shall Be Clearly Marked On The OuterCovering Of The Individual Innermost Pack Containing The Minimum Unit Of Measure Including Blister Strip Cards And On The Outer Cover Of The Carton Box Any Deviations Of The Date Of Manufacture Dom Date Of Expiry Doe Declared In The Offer Shall Be Approved By Msd And Dom Doe Shall Consist Of AtLeast The Year Month 19 All Outer Most Cartons Shipping Packages Shall Bear The Msd Purchase Order No Spc Indent No SrNo Batch No And Date Of Expiry In Size 1 5Cm Letters Figures In Prominently Visible Manner This MayBe Printed Stenciled Or Label Properly Affixed 20 Batch Number Of The Product Shall Be Separately Barcoded In Code 128 Or 2D Formats And Barcode ShallBe Printed On The Labels At All Levels Of Packing As Described Below Conforming To The Industry StandardsIn Barcode Printing And Pasting Format Shall Be According To Code 128 Or 2D Standards Maximum Barcode Size Shall Be 5 0Cm Length X 2 5Cm Width 21 In Case Of Receiving Goods Under Inappropriate Packaging Conditions Not In Good Order Was To Be SortedOut By Msd To Select The Items In Good Order By 100 Checking Handling Of The Consignment AllExpenses Incurred To Msd In Such An Event Including Demurrage Charges Cold Stores Charges LaborCharges Etc Or Any Other Charges Incurred Until Goods Are Ready For Acceptance Have To Be Paid To MsdBy The Local Supplier Before Attending To Checking The Consignment 100 By Msd In Respect Of Spc Imported Supplies If The Local Agent Does Not Follow Suit As Above Such Extra ExpensesIncurred To Msd Shall Be Recovered From The Supplier5 By Spc And Refund To Msd Storage Conditions Temperature22 If The Storage Temperature Conditions Are Not Specified In The Item Specification Nmra AcceptedProduct Storage Conditions Shall Conform To Sri Lankan Ambient Storage Conditions In The Ranges Of 300C 20C Temperature And 75 5 Relative Humidity The Product Storage Conditions Shall Be ClearlyIndicated At All Levels Of Labels Packages Boxes 23 Maintenance Of Cold Chain A In Case Of Cold Storage Items Cold Chain Monitors Temperature Recording Devices Shall Be IncludedFor Each Carton And The Cold Chain Shall Be Maintained According To The Manufacturer S InstructionsDuring Storage Transport And Delivery B Supplier Shall Use Suitable Prominently Visible Identification Marks Of International Standard WithAppropriate Colours And Sizes For Easy Identification Of Cold Cargo Supplier Shall Use StandardizedUsb Devices For Temperature Data Logging Inside The Packages And Shall Provide Free Of Charge DataLogger Readers Software Reading Apps Compatible With Windows 07 Latest To WharfDepartment Of Spc In Advance To Enable Examining The Maintenance Of Cold Chain In Transit AndBefore Taking Over The Consignment By Msd C If The Cold Chain Break Is Observed At The Time Of Taking Over The Consignments By Msd SuchConsignments Shall Be Rejected Indicating The Reason On The Relevant Wdn Or Copy Of The DeliveryDocuments In Such An Event The Spc Shall Arrange Necessary Cold Storage For The Consignment UntilObserved Cold Chain Break Is Investigated Leading To Acceptance Total Rejection Of Consignment AndThe Expenses Bone By Msd Spc In Arranging The Cold Storage Shall Be Recovered From The Supplier D The Vehicles Transporting Cold Cargo To Msd Shall Be Equipped With Temperature MonitoringDevices And The Vehicle Shall Have Nmra Approval For Transport Of Pharmaceuticals E The Suppliers Shall Dispatch Consignments Of The Items Which Require Cold Chain Maintenance ToArrive In Sri Lanka During Monday To Thursday To Avoid Additional Demurrage Storage ChargesDuring Weekends During Which Msd Stores Is Closed In Case Of Non Compliance Of This Condition Any Additional Expenses Incurred To Msd And Spc To Custom Clear Store Receive Such ConsignmentsShall Be Recovered From The Supplier 24 In Respect Of The Products Requiring Controlled Temperature Storage Eg 250C 2 250C 15 200C 300C 2 80C Etc Supplier Shall Provide Msd With Latest Product Stability Study Reports With The Invoice Of TheConsignment Report Shall Include Studies At 300C 20C 75 5 Rh For Ac Stored Items And At250C 20C 60 5 Rh For Cold Stored Items It Shall Be A True Copy Of The Latest Report SubmittedTo Nmra Or A Report Issued Within Last 05 Years Refer Clause No 12 Delivery Requirements25 All Items Shall Be Supplied As Per The Latest Final Delivery Schedule Communicated To The Supplier As AnAmended Indent Po Delivery Schedule If Not Amended Original Schedule In The Indent Po Will Apply Mutually Agreed Between Msd Spc At The Time Of Establishing The Payment Terms L C Dp Tt Etc Any Deviation From This Agreed Delivery Schedule Shall Be Treated As A Defaulted Delivery Contravening The Above Directions If The Delivery Schedule Is Violated By The Supplier For No Fault OfMsd Spc Moh And In The Event Msd Decides To Accept Any Such Consignment In Full Or Part Thereof That Is Delivered After The Due Delivery Date Condition No 27 On Delayed Deliveries Shall Be Applied 26 All Consignments Shall Be Delivered At Medical Supplies Division Or An Alternate Receiving Point AsDirected However Sending Consignments To Reach Sri Lanka From 15Th December To 10Th JanuaryShall Be Avoided Unless Otherwise Prior Approval Has Been Granted By Msd For Such Deliveries 27 Defaulted Consignments With Respect To Delivery Schedule Shall Only Be Considered For Acceptance SubjectTo A Penalty Imposed For The Delay Due To Suppliers Fault Allowing A Grace Period Up To Two Weeks Consignments Delivered After That Grace Period Shall Be Considered For Acceptance Subject To A Penalty ToThe Supplier As Described Below A A Penalty Of 0 5 Per Day Of The Consignment Value Calculated Commencing From The 15Th Day Up To60Th Day Delay From The Due Delivery Date As Per The Indent Po Or Its Latest Amended Delivery Schedules B When The Delay Exceeds 60Days Purchase Order Will Be Considered As Automatically Cancelled OnDefaulted Performance In Such A Situation Msd Reserve The Right To Recover Liquidated Damages Or ToRevoke The Cancellation Eg If Payments Have Been Released Prior To Such A Cancellation And Accept TheConsignment Subject To A 25 Admin Surcharge 28 I If Any Local Purchases Were To Be Made By Msd Spc To Ensure Continuity Of Supply Due ToNoncompliance Of Indent Po Its Amended Delivery Schedule In The Ensuing Period Inclusive Of TheGrace Period For Delivery From Due Delivery Date Extra Expenditure Incurred On Such Local Purchases OverThe Landed Cost Of Relevant Spc Main Order Shall Be Recovered From The Supplier Ii If A Delivery Defaulted Violating Delivery Schedule In The Indent Po Spc Supplier His Local Agent Who Participate In An Urgent Local Purchase Tender Of Spc Or Msd For The Same Item Quoting The SameProduct Or Any Similar Product Is Bound To Supply The Local Purchase Order At The Landed Cost Of TheDefaulted Spc Main Order In Violations Of The Same The Cost Difference Will Be Set Off From The PaymentsTo The Supplier Of The Corresponding Spc Main Order 29 In Respect Of Local Manufacturers Local Suppliers All Deliveries Shall Be Made Only On Week DaysExcluding Public Holidays Also Allowing Adequate Time To Enable The Completion Of The Receiving ProcessAt Msd Stores Before 3 30 P M In The Event Of Failure To Meet This Deadline Due To Supplier S Fault Eg InDelivery Time Product Document Etc Goods Shall Be Accepted On The Following Working Day Such DateShall Be Counted For Working Out Penalties As Per No 27 Regarding Defaulted Consignment Of TheConditions Of Supply As An Alternative Supplier Can Request Msd To Take Over The Consignment On The Same Day Subject ToSettling All Other Expenses I E Staff Ot Forklift Charge Etc Of Msd By The Supplier 30 The Extension Of L C S Overstepping Delivery Schedules In The Indent Po Its Amendments Shall Not InAny Way Affect The Recovery Of Late Delivery Charges As Per Condition No 27 Regarding DefaultedConsignments And Any Other Direct Or Indirect Additional Costs Liquidated Damages Relating Consequent ToExtension Of L C 31 When Adequate Storage Space Is Not Available At Msd To Accept A Delivery Defaulted Consignment Deviating From The Delivery Schedule In The Indent Po Its Amendments Under The Condition No 27 AnyAdditional Expenses Caused To Msd Or Spc In Arranging Temporary External Storage And Other Expenses Eg Demurrage Detention Container Storage Re Handling Cum Transport Etc Shall Be Borne By TheSupplier Documents Information32 Msd Order No Item Description Sr No Batch No Date Of Manufacture Date Of Expiry And ProductStorage Condition Shall Be Indicated In All Supply Invoices And Detailed Packing Lists 33 One Of The Tender Samples Of The Selected Bid Shall Be Forwarded To Msd For Using As A Reference Sample Can Make It A Part Of The Last Consignment Or A Returnable To Supplier For Checking The Conformity Of TheConsignments Received Under The Indent Po Applicable For All Surgical Items And Regular Category OfLaboratory Items When Specified In Respective Order Lists The Images Of The Specimen Labels Minimum Pack And Outer Most Box Shipper Carton That Satisfies TheAbove Mentioned Labeling Conditions Shall Also Be Provided Within 14 Days Of Releasing The Indent BySpc 34 The Supplier Shall Submit All Shipping Documents To Including Bills Of Lading Draft Air Way Bills Etc Spc Imports Department And Msd By E Mail Follow Instructions In Website Www Msd Gov Lk AtLeast 03 Days Before The Expected Time Of Arrival Eta Of Sea Freighted Consignments 02 Days BeforeThe Eta Of Air Freighted Consignments 35 After Releasing The Indent Po Or Establishing L C The Latest Logistical Position Of Manufacturing SupplyOn The Indent Po Shall Be Updated Biweekly Through E Mails To Spc With A Copy To Msd6By TheSupplier Follow Instructions In The Website Www Msd Gov Lk If It Is Not Complied Or The Information So Provided Are Found To Be Incomplete False The Grace Period ForSupply Delays Mentioned In The Clause 27 Will Not Be Applicable Common Conditions36 In Addition To The General Conditions Of Supply Given Herein Item Order List Specific Amendments Exclusions Or Additions To The Same Stated In The Covering Letter Of The Order List And Any Other RelevantConditions As Per The Tender Document Issued By Spc Are Also Applicable The Order Item Specific NewConditions Or Amendments To General Order Conditions Will Be Included In The Order List Itself And As ARemark Entry In The Msmis Order Records 37 Administrative Surcharge Of 25 On The Value Of Goods Will Be Applied For Tender Condition ViolationsThat Cause Deficiencies In Supply With Respect To Quality Standards Specifications Short Packing Short Supply Or Delayed Delivery As Per The Cabinet Decision Eg As In Conditions No 08 05 10 13 38 The Successful Supplier Should Agree To Dispatch By Fax Courier A Full Set Of Copy Document To Spc At Least 3 Days Prior To Arrival Of Consignment In Sri Lanka To Prevent Any Delay In Clearance Demurrage Additional Charges If Any Which Become Payable Due To SupplierS Failure To Comply With This Requirement Will Be Claimed From The Supplier 39 To Be Supplied As Per The Delivery Schedule Indicated In The Order List 40 In Addition To The Condition Given Herein Any Other Relevant Conditions As Per The Tender DocumentIssued By Spc Are Also Applicable 41 Where A Purchase For A Particular Item Is Being Made For The First Time From A Supplier Or Where ThereAre Previous Quality Failures On Goods Supplied By A Particular Supplier Payments Will Only Be MadeUpon Testing The Quality And Standards Of The Goods And Comparing The Bulk Supply With The SamplesProvided Along With The Offer 42 In The Event Of An Award Made To You On This Tender Spc Reserve The Right To Cancel Suspend The ProcuringOf Said Order In Any Stage If You Would Be Placed The Defaulted SupplierS List Due To Quality Failure Found InYour Previous Supplies Made To Spc Or Non Compliance Of Contractual Agreement43 This Tender Is Administered By The Provisions Of The Public Contract Act No 3 Of 1987 And Therefore In TheEvent Bidder Is To Retain An Agent Representative Nominee For And On Behalf Of Tender Or Shall RegisterHimself And Such Public Contract Act In Accordance With The Section 10 Of The Public Contract Act And ProduceSuch Valid Original Certificate Of Registration With The Tender
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