Quotation Are Invited For Office Equipment And Furniture Supply For The Smart Africa Secretariat 2019 Request For QuotationsTerms Of Reference For Office Equipment And Furniture Supply For The Smart Africa Secretariat 2019ClientSmart Africa Secretariat9Th Floor Bloc C Makuza Peace Plaza 10 Kn4 Avenue Kigali Rwanda 250 788 300 581 732 310 014Po Box 4913 Info Smartafrica Org Www Smartafrica OrgRfq 001 S A Rfq Oe 03 2019Release Date March 27Th 2019Closing Date April 12Th 201909 30 Am Local Time Kigali ContactFor Any Questions Or Enquiries Please Write To Inquiries Smartafrica Org With Copy To Procurement Smartafrica Org At Least 3 Working Days Before Submission DeadlineTable Of ContentsI Organization Background 3I 1 Smart Africa Secretariat 3I 2 Smart Africa Alliance 3Ii Rfq Main Objective 3Iii Scope Of Work And Deliverables 4A Office EquipmentS 4B Ink Cartridge And Toner Of The Existing Sas Owned Printers 5D Office Furniture Tables For Small Offices 5Iv Rfq Requirements 5Iv 1 Administrative Documents 6Iv 2 Corporate Profile 6Iv 3 Demonstrated Success 6V Financial Quotation 6Vi Quotation Submission 7Vii Validity 7I Organization BackgroundI 1 Smart Africa SecretariatSmart Africa Is A Bold And Innovative Commitment From African Heads Of State And Government To Accelerate Sustainable Socio Economic Development On The Continent Ushering Africa Into A Knowledge Economy Through Affordable Access To Broadband And Usage Of Information And Communications Technologies The Transform Africa Summit Held In Kigali Rwanda On 28Th 31St October 2013 Culminated In The Adoption Of The Smart Africa Manifesto Document By Seven 7 African Heads Of States In Which They Committed To Provide Leadership In Accelerating Socio Economic Development Through Icts On 30Th 31St January 2014 All Heads Of State And Government Of The African Union At The 22Nd Ordinary Session Of The Assembly Of The African Union In Addis Ababa Endorsed The Smart Africa Manifesto This Development Places The Manifesto At The Heart Of The Ict Agenda In Africa Beyond Just The Seven Original Signatories At The Summit To All The 54 African Countries The Smart Africa Alliance Has Since Grown To Include 24 African Countries That Represent 600 Million People I 2 Smart Africa AllianceThe Alliance Is A Framework For Implementation Monitoring And Evaluation Of Smart AfricaManifesto Designed To Make It Actionable Currently The Alliance Is A Partnership Bringing Together All African Countries Adhering To The Manifesto Represented By The Au The Itu World Bank Afdb Eca The Gsma Icann And The Private Sector Besides Its Initial Membership Other Organizations And Countries Sharing The Same Vision Interests And Goals Can Be Admitted To The Alliance The Smart Africa Alliance Has Five Pillars Which Reflect The Five Principles Of The Smart Africa Manifesto These Pillars Are 1 Policy 2 Access 3 E Government 4 Private Sector Entrepreneurship And 5 Sustainable Development Each Pillar Is Built On Four Cross Cutting Enablers 1 Innovation 2 Communications And Advocacy 3 Capacity Building And 4 Resource Mobilization These Will Support Smart Africa Implementation These Pillars And Enablers When Effectively Developed And Combined Will Contribute To Economic Growth And Job Creation Which Remains The Ultimate Goal Of The Smart Africa Manifesto Ii Rfq Main ObjectiveSmart Africa Is Seeking Quotations From Qualified Companies To Provide And Deliver Office EquipmentS And Furniture To Its Head Office In Kigali The Provided Office EquipmentS Will Allow For The Good Delivery Of Its Mandate Through Efficient And Effective Performance Of Secretariat Duties And Responsibilities The Office Equipment Should Be Adequate For Its Usage The Selected Company Will Also Be Responsible For Providing Other Office EquipmentS Whenever Need Arises By Smart Africa Secretariat Interested Companies Are Requested To Quote Deliverables Of Their Specialisation As Per Rfq Iii Scope Of Work And DeliverablesThe Company With Relevant Experience And Qualifications Is Sought To Provide The Following A Office EquipmentSFor Printers Bidders Are Requested To Quote Different Categories Lots Of Printers Thereafter Smart Africa Will Indicate Their Preferred Model Depending On What It Needs At The Time Of Negotiation And Contracting Or Will Request On Need Basis After Selection Of A Supplier For Printers They Have Functions Print Copy Scan Connectivity And High Speed DescriptionQuantityColor Laser Printer Network Supported Brand Model Any International Reputed Brand Vendor Should Mention Functions Scan To E Mail Scan To Ftp Scan To Box Hdd Scan To Pc Smb Network Twain Scan To Webdav Scan To Me Scan To Home Scan To Usb Scan To Scan Server Scan To Web Service Wsd Scan Device Profile For Web Services Dpws Fast Processing Cpu To Provide High Performance For Office UsageTechnical Specifications Device Type Multifunction Printer Minimum Printing Speed 1 20 Ppm Memory 128Mb Shared Print Resolution Gdi 600 X 600 Pcl Optional 1200 X 600 Automatic Duplex Unit Paper Weight Gsm 35 To 128 Gsm Automatic Duplex Unit Max Sheet Size A3 Standard Paper Input Tray 1 Sheets 250 Standard 1350 Max Printer Interface Ethernet Usb 2 0 Usb Host Scan Resolution Push 150 Dpi 300 Dpi 600 Dpi Pull 150 Dpi 300 Dpi 600 Dpi Scan Scan To Email Scan To Ftp Scan To Smb Scan To Usb Output Format Tiff Pdf Jpeg Compatible With Windows Macos Lunix Warranty 2 Years Onsite Warranty For Parts Services Minimum 2Other Printer Model Bidders Are Requested To Quote Other Model Printers And Their Ink Cartridges Especially Printers That Can Print High Volume Document Smart Africa Will Indicate Their Preferred Model Depending On What It Needs At The Time Of Negotiation And Contracting Or Will Request On Need Basis After Selection Of A Supplier 2B Ink Cartridge And Toner Of The Existing Sas Owned PrintersBidders Are Required To Quote Ink Cartridge For Specific Printers Below Hp Laserjet Cp1025 Color Color Laserjet Pro Mfp M477 Fdn Kyocera Ecosys M3040 Idn Kyocera Ecosys P6030 Cdn Hp Laserjet Pro 500 Color Mfp M570 Dn And Hp Laserjet P2035 Oher Lots You May Have Other Than Specified Above C Computers Laptops For Staff Use Apple Mac Book Air 2018 Touch Id Core I5 8Gb Ram 8Th Gen Intel Dual Core I5 Processor 8Gb Or 16Gb 2 133Mhz Memory 128Gb 256Gb 512Gb Or 1 5Tb Ssd 13 3 Inch 2560X1600 Pixel Resolution Display 802 11Ac Wi Fi Bluetooth 4 2 Apple Mac Book Pro 2018 Touch Id Core I5 Or I7 8Gb Ram 8Th Gen Intel Dual Core I5 Or I7 Processor 8Gb Or 16Gb 2 133Mhz Memory 128Gb 256Gb 512Gb Or 1 5Tb Ssd 13 3 Inch 2560X1600 Pixel Resolution Display 802 11Ac Wi Fi Bluetooth 4 2O Apple Accessories Vendors Are Advised To Quote Specific Type Of Accessories For Above Mac Book Air Laptops 2D Office Furniture Tables For Small OfficesTables Two Way Workstation 120 120 75 Cm With Divide Panels Mahogany Color Office Supplies Find Attached List For Supplies Provide Quotes For Each And Remember That The List Is Not Exhaustive You Can Add As Many As You Can As Long As They Fall Under Office Supplies Category Iv Rfq RequirementsCompanies Interested In Competing For This Contract Are Required To Submit Send Their Quotations With Technical And Other Specifications To The Smart Africa Secretariat The Company Will Provide A Detailed Description Of The Equipment And Furniture That Addresses The Above Requirements For The Quotations The Company Quotations Shall Include Iv 1 Administrative DocumentsPlease Submit Your Company Registration CertificateTax Clearance Certificate Rssb Clearance Certificate Iv 2 Corporate ProfileThe Applicants Should Have At Least Over Three 3 Years Of Experience In The Business And Or In Office EquipmentS Delivery For Major Organizations And Institutions Outline Your Experience In Office Equipment Provision And In Electronics Dealing The Company Should Also Describe Quality Control And Assurance Standards And Practices They Will Put In Place To Ensure The Success Of The Initiative Iv 3 Demonstrated SuccessShortlisted Companies Must Provide At Least Three 3 Elaborated Certificate Of Good Completion Of Works Issued By Current Or Former Clients Clients Within The Past One Year For Which Your Company Has Performed Works Of At Least Similar Nature Scope Size Or Complexity Iv 4 Technical Team Provide The Cv Of At Least A Technician For Installation And Maintenance Warranty In Any Case After Supply In Addition To Their Qualifications Degrees Or Professional Certificates Please Make Sure That Their Cvs Highlight A Brief Description Of Prior Works Assignments Related To The Respective Deliverables V Financial Quotation Detailed Costs Per EquipmentIndicate Your Payment Terms For The Products Indicate Your Order Lead Time Time Between When We Place An Order Or Sign Contract And Time Of Delivery Pick Up Vi Quotation SubmissionBidders Quotations Must Be Presented In Sealed Envelopes Marked As Follow Office Equipment And Furniture Supply For Smart Africa 2019 Well Printed Quotations Properly Bound Presented In One 1 Original Copy Signed A
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