Contract Notice Document Management Software PackageEcase Implementation EuaciDescription The Ecase Ms Shall Allow Dealing With At Least 1 500 Unique Cases Per Year With At Least 280 Nabu Users 80 Sapo Users Varying Number Lawyers Experts And Involved Persons Generating More Than 100 000 Unique Events Per Year To Use The Ecase Ms The Ecase Ms Has To Cover The Following Functionalities Non Exhaustive List 1 Deliver Communications Between The Detectives Prosecutors And The Court In An Electronic Form 2 Allow Replacing Where It Is Applicable All Paper Based Documents In The Case With Electronically Signed Documents 3 Create Register New Or Merge Split Transfer Existing Criminal Cases 4 Assign Detectives And Prosecutors To The Criminal Cases Set Up Investigation And Prosecution Groups 5 Document Procedural Actions As Well As Create Review And Approve Respective Procedural Documents Protocols Complaints Etc 6 Upload Download And View All The Annexes To The Procedural Documents Including Scan Copies Photos Audio And Video Records 7 Enter And Modify Update Information On The Participants Of The Criminal Cases 8 Plan Execution Of Procedural Actions And Track Status Of Their Delivery Assign And Track Deadlines To The Actions 9 Perform Automated Data Exchange With External State Registers And Databases 10 Segregate And Control User Access To The System To Ensure Rights To Data According To Roles Users Profiles And Standards To Access And Restrictions To Information Security In Terms Of Pre Trial Investigations The Ecase Ms Shall Exchange Automated Messages With Workflow Document Systems Of Nabu Ascot Workflow Document System Of Prosecution Megapolis Workflow Document Management System For Court Court System For Pretrial Cases Court System For Summoning Of Lawyers Pretrial Future ProsecutorS System Replacement Of Rdr For Cases The Ecase Ms Shall Allow 20 Annual Extension Of Cases Within The Next 5 Years The Tenderer Shall Be Able To Provide Change Management Such As System Configuration New Functionalities And System Development In Accordance With The BeneficiaryS Needs And Change Requests In Order To Develop The Ecase Ms The Mfa Shall Be The Exclusive Owner Of Any And All Intellectual Property Rights Vested In Any Parts Of The Delivery Developed Specifically For The Mfa Including Any Customised Software To The Designed Ecase Ms And The Tenderer Shall Deliver The Source Code To The Customised Software Included In The Ecase Ms To Mfa As Part Of The Delivery The Tenderer Shall Be Able To Deliver Maintenance And Support For A 4 Year Period After The Warranty Period Mfa Is Not Obligated To Procure Maintenance And Support For The Entire 4 Year Period And May By Notice Terminate Maintenance And Support Subject To 6 Months Prior Notice For Expiry On The First Day Of A Month Provided Always That Such Expiry Shall Not Take Effect Until 1 Year From The Acceptance Date The Mfa Is Entitled At Any Time To Assign Partially Or Completely Its Rights And Obligations Under The Contract To Another Public Institution Hereunder The Beneficiary The Mfa Is Expected To Assign All Rights And Obligations Under The Contract To The Beneficiary Within 2 Years After Delivery But Is Not Subject To Any Requirement In This Respect Time Limit For Receipt Of Tenders Or Requests To Participate Date 31 05 2019 Local Time 14 00
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