Request For Proposals Are Invited For Provision Of Direct Mail Services For Unhcr Private Sector Partnehrships In Brazil Introduction To UnhcrThe Office Of The United Nations High Commissioner For Refugees Was Established On 14 December 1950 By The United Nations General Assembly The Agency Is Mandated To Lead And Co Ordinate International Action To Protect Refugees And Resolve Refugee Problems Worldwide Its Primary Purpose Is To Safeguard The Rights And Well Being Of Refugees It Also Has A Mandate To Help Stateless People In More Than Five Decades The Agency Has Helped Tens Of Millions Of People Restart Their Lives Today A Staff Of Some 8 600 People In More Than 125 Countries Continue To Help More Than 33 9 Million Globally Displaced Persons To Help And Protect Some Of The WorldS Most Vulnerable People In So Many Places And Types Of Environments Unhcr Must Purchase Goods And Services Worldwide For Further Information On Unhcr Its Mandate And Operations Please See Http Www Unhcr Org 1 RequirementsUnhcr Psp Brazil Is Looking To Partner With Qualified Agencies To Provide Services For Our Direct Mail Programme Including List Brokerage Service And Related Database Management Printing Postage And Handling Services The Contract Phase Is Planned For Two Years And Potentially Extendable For A Further Period Of One Year Three Year Contract Subject To Satisfactory Performance The Contract Period Shall Commence In March 2019 Until March 2021 And Potentially Extendable Until March 2022 Three Times 12 Months Period The Successful Bidder Will Be Requested To Maintain Their Quoted Price Model For The Duration Of The Contract Important Terms Of Reference Tors Are Detailed In Annex A Of This Document It Is Strongly Recommended That This Request For Proposal And Its Annexes Be Read Thoroughly Failure To Observe The Procedures Laid Out Therein May Result In Disqualification From The Evaluation Process Sub Contracting Please Take Careful Note Of Article 5 Of The Attached General Terms And Conditions Annex D Note This Document Is Not Construed In Any Way As An Offer To Contract With Your Firm 2 Bidding Information 2 1 Rfp DocumentsThe Following Annexes Form An Integral Part Of This Invitation To Bid Annex A Terms Of Reference Tors Annex B Financial Offer FormAnnex C Vendor Registration FormAnnex D Un General Conditions Of Contracts For The Provision Of ServicesAnnex E Unhcr Special Data Protection Conditions2 2 AcknowledgmentWe Would Appreciate Your Informing Us Of The Receipt Of This Rfp By Return E Mail To Erzsebet Gal Galer Unhcr Org As To Your Confirmation Of Receipt Of This Invitation To Bid Whether Or Not You Will Be Submitting A Bid2 3 Requests For ClarificationBidders Are Required To Submit Any Request For Clarification Or Any Question In Respect Of This Rfp By E Mail ToErzsebet Gal Ass Psp Officer At Galer Unhcr Org The Deadline For Receipt Of Questions Is On 10Th Of January2019 23 59 P M Brt Bidders Are Requested To Keep All Questions Concise Important Please Note That Bid Submissions Are Not To Be Sent To The E Mail Address Above Unhcr Will Compile The Questions Received And The Corresponding Q A File Will Be Posted And Sent To AllBidders 2 4 Your OfferIf Possible Please Submit Your Technical Proposal In English As Un Official Language Is English In Case YouHave No Capacity To Prepare The Documents In English You Can Submit Your Proposal In Portuguese WhichWill Be Translated To English During The Evaluation Important Inclusion Of Copies Of Your Offer With Any Correspondence Sent Directly To The Attention Of The ResponsibleBuyer Or Any Other Unhcr Staff Other Than The Submission E Mail Address Will Result In Disqualification Of The Offer PleaseSend Your Bid Directly To The Address Provided In The Submission Of Bid Section 2 6 Of This Rfp Your Offer Shall Comprise The Following Two Sets Of Documents Technical Offer Financial Offer2 4 1 Content Of The Technical OfferImportant No Pricing Information Should Be Included In The Technical Offer Failure To Comply May Risk Disqualification The Technical Offer Should Contain All Information Required The Terms Of Reference Tors Of The Services Requested By Unhcr Can Be Found In Annex A Your TechnicalOffer Should Be Concisely Presented And Structured In The Following Order To Include But Not Necessarily BeLimited To The Following Information A Company QualificationsIt Is Considered Essential For The Agency To Comply With The Following Requirements To Participate In This Rfp Request For Proposal During The Technical Evaluation In This Section The Panel Will Score Your Company S 1 General Liability 2 Direct Mail Service Provision Experience In The Non Profit Sector And 3 The FeedbacksReceived From Clients Proven Track Record For Eligibility To Work In Brazil And To Provide Direct Mail And List BrokerageActivities In The Brazilian Marketplace Please SubmitO Your Company Profile O Last Three Years Audit ReportsO State And Municipal Fiscal Subscription Inscri o Estadual E Municipal O Please Confirm The Year When The Company Was Founded Experience Working In The Non Profit Sector I E Charity Experience Please Submit The List Of Clients And Provide Three References Unhcr Will Contact During TheTechnical Evaluation Any Information That Will Facilitate Our Evaluation Of Your CompanyS Substantive Reliability Financial AndManagerial Capacity To Provide The Services B Quality Of ServiceDuring The Technical Evaluation In This Section The Panel Will Score 1 The Comprehensiveness Of The Proposal 2 Your Company S Compliance Regarding The Required Services Listed Under Point 2 And The Capacity To AchieveThe Proposed Goals 3 Your Company S Previous Or On Going Direct Mail Projects The Comprehensiveness Of The Proposal Whether The Proposal Follows The Structure Of This Tor A Description Of Your Agency S Capacity To Provide The Service In The Tors And Achieve The ProposedResult And The Compliance With All Requirements Listed Under Point 2 Samples Of Direct Mail MaterialsAre To Be Provided Number Of Similar Projects Successfully Completed And Similar Project Underway To Acquire NewDonors And Retain Existing Donors Through Direct Mail In The Non Profit Sector C Project StaffA Description Of Each Team MemberS Role Within Your Company Proposed To Be Dedicated To Unhcr Account Including Their Relevant Experience Managing Non Profit Clients Handling Direct Mail Marketing Projects AndList Brokerage Please Also Provide Curriculum Vitae Of The Core Staff To Work On The Unhcr Account ToDemonstrate The Number Of Years Of Relevant Experience The Number Of Years Of Relevant Experience WillBe Scored During The Technical Evaluation D Vendor Registration Form If Your Company Is Not Already Registered With Unhcr You Should Complete SignAnd Submit With Your Technical Proposal The Vendor Registration Form Annex C E Please Indicate Your Acknowledgement Of The Unhcr General Conditions Of Contract For TheProvision Of Services Annex D And Include It In Your Submitted Technical Proposal F Please Indicate Your Acknowledgement Of The Unhcr Special Data Protection Conditions Annex E And Include It In Your Submitted Technical Proposal
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