Request For Quotation RFQ Supply Delivery Installation Configuration And Commissioning Of Additional Two 2 Units Biometric Door Access SystemClosing Date Time 10 04 2018 5 00 PMArea Of Delivery Metro ManilaProcurement Mode Negotiated Procurement Small Value Procurement Sec 53 9 Brief Supply Delivery Installation Configuration And Commissioning Of Additional Two 2 Units Biometric Door Access SystemTotal ABC 120 000 00 VAT Inclusive NOTE 1 ALL ENTRIES MUST BE TYPEWRITTEN2 PRICE VALIDITY SHALL BE FOR A PERIOD OF 120 CALENDAR DAYS Documents To Be Submitted 1 Certified Photocopy Of Valid And Current Mayor S Business Permit2 Philgeps Registration Number3 Notarized Omnibus Sworn Statement See Attached Form Attach Notarized Secretary S Certificate For Corporation And Authority From The Proprietor Owner For Single Proprietorship 4 The Offeror Must Submit All Of Its Ongoing Government And Private Contracts Including Contracts Awarded But Not Yet Started If Any Whether Similar Or Not Similar In Nature See Attached Form 5 Statement Of The Offeror S Single Largest Completed Contract SLCC Similar To The Contract To Be Bid Within The Last Five 5 Years From The Deadline Of Submission Of Offers Supported With Its Contract P O And Certificate Of Completion And Acceptance See Attached Form 6 Company Profile7 Certificate Of Ocular Inspection Issued By Security Office 8 Brochure Of The Item Being Offered I SCOPE OF WORK AND SPECIFICATIONS 1 Technical Specifications Fingerprint Capacity 1000 Templates Or Higher Card Capacity 100 Or Higher Transaction Capacity 10 000 Transactions Or Higher Sensor Optical Sensor Communication RS232 485 TCP IP USB Host Access Control Interface 3Rd Party Electric Lock Door Sensor Exit Button Alarm Doorbell Wiegand Signal Input And Output Display TFT LCD Color Screen Standard Function Webserver Anti Pass Back Optional Function With Built In Proximity Card Reader And Keypad PIN Power Supply 12V DC 3A The Access Control System Shall Be Finger Print Reader Type With Built In Keypad For PIN Input And Programming With Proximity Card Reader The Finger Print Reader With Input Keypad Shall Be Installed At The Entry Point Of Each Of The Above Doors Separately The System Shall Have Network Communication Capability To Communicate For Activity Recording Data Upload Down Loaf For System In Built Register It Would Be Preferable If The System Has Direct Either Net Connectivity For Communication And External Power Poe The System Shall Be Sturdy Compact And Long Life Manufactured By A Good Company With ISO Certification For Their Production And Quality Checking Environment It Should Have Power Level Indicator Successful Read And Failure Error Indicator Apart From Other Indicator Display Used For Programming With Beep Audio Indicator The System Shall Have Built In Battery Backup System To Operate The System Centralized Software Should Have User Proper Authentication User Name And Password Control The System Should Be Able To Support Complex Passwords And Enforce It The System Should Allow Menu Based Control For The Access Of Add Modify Enable Disable Etc Required Functions And Should Have Provision To Assign Specific Functionality To Specific Or Group Or Users The Centralized System Shall Be Able To Keep Log Of The Access Exit Activity By Recording In Out Activity With Date Time Stamp And Duration It Should Be Able To Generate Formatted Report For Daily Monthly Activity Along With System Audit Trials And Other Relevant Required Reports The Access Control System Shall Be Able To Support Minimum 100 Users And 10000 Transactions The Centralized Software Administration Function Should Allow Users With Different Functionality The System Shall Be Web Based Administration Interface With Some Light Weight Database Accepting SQL Command The Data Base Shall Hold The Data In Encrypted Form 2 Specific Works A Supply Installation Configuration Commissioning Of 2 Units Biometric Door Access B Supply And Installation Of 2 Units 600Lb Magnetic Door Locks C Supply And Installation Of Sensor And Buzzer For Door Open Too Long Force Entry Device Tampering Etc D Supply And Installation Of 2 Units Exit Buttons E Supply And Installation Of 2 Units Break Glass F Supply And Installation Of Appropriate 2 Units Power Supply With Battery Backup That Will Support All Electronic And Mechanical Components Of The Biometric Door Access System G Cabling Configuration Commissioning Pipe Layout Engineering Electrical Works Aesthetic Restoration 3 TIME FRAME COMPLETION SCHEDULE OF REQUIREMENT Work Shall Be Completed Within Thirty 30 Calendar Days From Receipt Of The Notice To Proceed II CONDITION OF THE CONTRACT A General Conditions The Contractor And Its Personnel Or Representatives When Inside PICC Premises Shall Comply With And Submit Themselves To PICC Policies Rules And Regulations Concerning Safety And Security The Contractors Personnel Should Wear Its Company Uniform At All Times When Working Inside The PICC Premises The Contractor Shall Hold PICC And Its Personnel Free And Harmless From Any Suit Or Liability Whatsoever Arising From Any Demand By Any Of The Former Personnel In Connection With The Performance Of Their Duties Under This Contract The Contractor Shall Conduct An Onsite Inspection To Check The Actual Condition Of The Doors That The Goods Rejected By The Representative S Of THE PICC Shall Be Replaced By THE SUPPLIER And THE SUPPLIER Shall Bear All Risks Costs Of The Materials Rejected By THE PICC That The Custom Duty VAT Or Other Taxes And Cost Of Transportation Or Any Other Incidental Charges If Required In Connection Of The Delivery Of Goods Shall Be Borne By THE SUPPLIER The Contractor Shall Undertake Full Responsibility And Liability For Any Damage Or Loss Of Property Which May Occur In The PICC Premises Arising From Negligence And Or Action Of Any Of Its Personnel B Terms Of Payment Full Payment Shall Be Made Upon Completion Of The Project And Will Be Process Upon Submission Of The Following Documents Letter Request Of The CONTRACTOR For The Release Of Payment Certificate Of Completion InvoicePayment Shall Be Subject To A Retention Money In An Amount Equivalent To Five Percent 5 Of The Contract Amount And Only Be Released After The Lapse Of The Warranty Period C WARRANTY The Warranty Shall Be One 1 Year Guarantee Reckoned From The Date Of Final Acceptance III OTHER TERMS AND CONDITIONS 1 ALL PRICES QUOTED HEREIN ARE VALID BINDING AND EFFECTIVE AT LEAST WITHIN ONE HUNDRED TWENTY 120 CALENDAR DAYS FROM DATE OF QUOTATION 2 AWARDEE Shall Be Responsible For The Source S Of His Services Equipment Shall Make Deliveries In Accordance With Schedule Quality And Specifications Of The Award And Request For Services RS Notice To Proceed NTP Failure By The AWARDEE To Comply With The Same Shall Be Ground For Cancellation Of The Award 3 AWARDEE Shall Pick Up RS And NTP Issued In His Favor Within Three 3 Days After Receipt Of Notice To That Effect A Telephone Call Or Fax Transmission Shall Constitute An Official Notice To The AWARDEE Thereafter If The RS Remain Unclaimed The Said RS Shall Be Sent By Messengerial Service To The AWARDEE At The Latter S Expense To Avoid Delay In The Service Of The Requesting Agency S Requirement All DEFAULTING AWARDEES Shall Be Precluded From Proposing Or Submitting A Substitute Sample 4 Subject To The Provisions Of The Preceding Paragraph Where AWARDEE Has Accepted A NTP But Fails To Deliver The Services Within The Time Called For In The Same Order He Shall Be Extended A Maximum Of Fifteen 15 Calendar Days Under Liquidated Damages To Make Good His Services Thereafter If AWARDEE Has Not Completed Delivery Of Services Within The Extended Period The Subject RS NTP Shall Be Cancelled And The Award For The Undelivered Balance Withdrawn From That AWARDEE The PICC BAC Shall Then Purchase The Required Services From Such Other Source S As It May Determine With The Difference In Price To Be Charged Against The DEFAULTING AWARDEE Refusal By The DEFAULTING AWARDEE To Shoulder The Price Difference Shall Be Ground For His Disqualification From Future Bids Of The Same Or All Items Without Prejudice To The Imposition Of Other Sanctions As Prescribed Under RA 9184 And Its IRR A 5 All Services By The Contractor Shall Be Subject To Inspection And Acceptance By The PICC 6 A Penalty Of One Tenth Of One Percent 0 001 Of The Total Value Of Services Works Shall Be Deducted For Each Day Of Delay In The Delivery Of The Services 7 All Transactions Are Subject To Withholding Of Creditable Value Added Tax VAT Per Revenue Regulation No 10 93 The PICC BAC Reserves The Right To Accept Or Reject Any And All Offers Annul The Procurement Process And Refuse To Make An Award Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders
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