Request For Proposal Upgrade For Cctv And Access Control Systems And Fitting Control Room Closing Date Monday March 8 2021 12 00Sector Audio Visual EquipmentMeeting Date Tuesday February 23 2021 11 30Description Request For Proposal Upgrade For Cctv And Access Control Systems And Fitting Control RoomTender Number Cfo Scm Facility It R20 21 14Closing Date And Time 08 March 2021 12H00pm Sci BonoCompulsory Briefing 23 February 2021 11H30Rfp Submission Date Corner Miriam Makeba Helen Joseph Street Newtown Johannesburg 20012 Disclaimer On The Rfp2 1 The Information Contained In This Request For Proposal Rfp Document Or Information Provided Subsequently To Bidders Whether Verbally Or In Documentary Form By Or On Behalf Of Sci Bono Discovery Centre Npc Sci Bono Is Provided To The Bidder O N The Terms And Co Nditions Set Out In This Rfp Document And All Other Terms And Conditions Subject To Which Such Information Is Provided 2 2 This Rfp Document Is Not An Agreement And Is Not An Offer Or Invitation By Sci Bono To Anyparties Other Than The Applicants Who Are Qualified To Submit The Bids Bidders The Purpose Of This Rfp Document Is To Provide Bidders With Information To Assist In The Formulation Of Their Proposals This Rfp Document Does Not Claim To Contain All The Information Each Bidder May Require Each Bidder Should Conduct Its Own Investigations And Analysis And Should Check The Accuracy Reliability And Completeness Of The Information In This Rfp Document And Where Necessary Obtain Independent Advice Sci Bono Makes No Representation Or Warranty And Shall Incur No Liability Under Any Law Statute Rules Or Regulations As To The Accuracy Reliability Or Completeness Of This Rfp Document Sci Bono May In Its Absolute Discretion But Without Being Under Any Obligation To Do So Update Amend Or Supplement The Information In This Rfp Document 3 Background Information3 1 The Sci Bono Discovery Centre Is An Independent Non Profit Company Set Up By The Gauteng Department Of Education It Is A Flagship Science Centre Located In Newtown Johannesburg Sci Bono Envisions A Society With The Capacity To Compete In The Global World Of Science And Technology And That Is Equipped With The Skills Attitudes And Values Needed To Improve The Quality Of Life Of All South Africans It Works Closely With The Gauteng Department Of Education Gde To Enhance Curriculum Delivery In Schools 4 Characteristics Of The Bidder4 1 StatusThe Provider Shall Be A Registered Entity Operating In The Field Of Technology And Security Systems With Proven Expertise In Implementing Cctv And Access Control Systems And Fitting Of All Related Equipment 4 2 Language Of The Proposal And Other DocumentsThe Proposal Prepared By The Bidder And All Correspondence And Documents Relating To The Proposal Exchanged Between The Bidder And Sci Bono Shall Be Written In The English Language 4 3 Intention To Bid4 3 1 A Mandatory Site Visit Is Established By The Sci Bono For Those Bidders Bidding For All Components During The Site Visit Additional Technical Information Will Be Provided To The Bidders 4 3 2 Proposals For All Components Will Only Be Accepted From Bidders Attending The Site Visit 4 4 Cost Of ProposalThe Bidder Shall Bear All Costs Associated With The Preparation And Submission Of The Proposal Up To The Final Award Of The Contract Sci Bono Will In No Case Be Responsible Or Liable For Those Costs Regardless Of The Conduct Or Outcome Of The Procurement Process 4 5 Due Diligence1 1 1 Bidders Are Expected To Examine All Instructions Terms And Specifications Stated In This Rfp The Bid Shall Be Deemed To Have Been Submitted After Careful Study And Examination Of This Rfp Document The Bid Should Be Precise Complete And In The Prescribed Format As Per The Requirement Of This Rfp Document Failure To Furnish All Information Or Submission Of A Bid Not Responsive To This Rfp Will Be At The Bidders Risk And May Result In Rejection Of The Bid 1 1 2 The Bidder Is Requested To Carefully Examine The Rfp Documents And The Terms And Conditions Specified Therein And If There Appears To Be Any Ambiguity Contradictions Inconsistency Gap And Or Discrepancy In The Rfp Document The Bidder Should Seek Necessary Clarifications By E Mail 4 6 Communications During The Rfp PeriodA Prospective Bidder Requiring Any Clarification On Technical Contractual Or Commercial Matters May Notify Sci Bono Via Email At The Following Address Email For Submissions Of All Queries To Tenders Sci Bono Co Za 5 Scope Of The Project5 1 Cctv Upgrade And Control Room Design And Fitment5 1 1 Design And Fitment Of Cctv Control Room 5 1 1 1 Spatial Design And Layout For Control Room With All Fitment Detail E G Mechanical And Electrical Systems Cabling Systems And Ro Utes Etc 5 1 1 2 Fitment According To Approved Design 5 1 2 Installation And Setup5 1 2 1 Installation Of Approx 100 Cameras And Recording System That Meet The Specifications Detailed Below 5 1 2 2 Installation Of Cabling And Related Infrastructure To Meet Standards As Outlined By Sci Bono 5 1 2 3 Setup Of All Devices And Commissioning Of Control Room 5 1 2 4 Setup Of Multiple Profiles On The System For Different Roles E G Viewing Only Viewing And Playback Etc 5 1 3 Camera Minimum Specification 5 1 3 1 1080P Ip Camera5 1 3 2 Poe Enabled 5 1 3 3 Backlight Compensation5 1 3 4 1920 1080 30Fps5 1 4 Recording System5 1 4 1 Ultra High Definition Video Output 5 1 4 2 Recording With 80Mbps Incoming Bandwidth 160Mbps Outgoing Bandwidth Minimum 5 1 4 3 Ability To Store Footage For 90 Days 5 2 Access Control System Upgrade5 2 1 Installation And Setup5 2 1 1 Installation Of Access Control Points Throughout The Sci Bono Building5 2 1 2 Setup Of Multiple Profiles On The System For Different Roles 5 2 1 3 Link Access Control Monitoring Station To Control Room 5 2 1 4 User Enrolment Setup In A Location Other Than The Control Room 5 2 1 5 Provide Time And Attendance System Linked To Access Control 5 3 Warranties5 3 1 Hardware And Software Not Manufactured Developed By Supplier Shall Carry Any Original ManufacturerS Warranty Which Exceeds The Co Ntractor O Ne 1 Year Warranty 5 3 2 Provide A One 1 To Three 3 Year Warranty On All Products And Workmanship Beginning At The Time Of Installation Any Equipment Needing To Be Replaced Shall Be Replaced With Brand New If Failure Occurs Within The First One Hundred And Eighty 180 Days 5 3 3 Warranty Shall Include Defects In Workmanship And Material During Warranty Period Supplier Shall Also Replace Or Repair Free Of Charge Sci Bono Furnished Equipment Shall Be Exempt From This Warranty 5 3 4 All Registration And Warranty Documents And Rights Should Be Passed On To Sci Bono 5 4 Maintenance5 4 1 All Devices Should Be Maintained Extensively By The Service Provider During The Period Of Warranty 5 4 2 A Clear Maintenance Schedule With Measurement Metrics Must Be Shared With Sci Bono 5 5 Training5 5 1 Provide Extensive On Site Training For Sci Bono Employees That Will Operate And Manage The System 5 5 2 Sci Bono Employees Are To Be Adequately Trained To Begin Using The System After Contractor Has Finished Installing And Configuring 5 5 3 On Site Support Shall Be Included For The First Week After System Is Commissioned 6 Minimum Requirements6 1 Bidders Must Supply Sci Bono With The Below Mentioned Minimum Requirements Failing To Provide These Requirements Shall Automatically Constitute Disqualification 6 1 1 Suppliers Must Submit The Following Submit Two Envelops As Follows Envelope 1 A Formal Written Quotation Clear Unambiguous Including Vat Quotation Form Obtained From The Sci Bono Website Envelope 2 Comprehensive Description Proposal And Specification Of The Offered Items No Prices Proof Of Company Registration A Valid Tax Clearance CertificateB Bbee Certificate Sanas Or Sworn Affidavit Fully Completed Sbd Forms Sbd 4 Sbd 8 And Sbd 9 Obtained From The Sci Bono Website Stamped Letter Confirming Bank Details Proof Of Business Address References Of Previous Projects Services Successfully Completed Guarantee Warranty Letter Project Plan From Date Of Award Until Final Delivery Including Training Where Applicable6 2 References6 2 1 Bidders Must Further Supply Sci Bono Discovery Centre At Most With Two 2 Contactable References Where The Bidder Has Delivered The Similar Services By Simply Stating The Following 6 2 1 1 Name Of Client6 2 1 2 Position6 2 1 3 Contact Telephone Numbers6 2 1 4 Dates And Work Performed 6 2 2 Failure To Provide The Above Shall Constitute A Disqualification As It Shall Be Deemed That The Bidder Does Not Have The Required Experience 7 Pricing Schedule And Delivery7 1 General Pricing Fee7 1 1 The Bidder Must Provide A Clear And Unambiguous Price Schedule Quotation 7 1 2 All Disbursements And Related Costs Shall Be Provided Separately If Any And May Be Negotiated During The Project Implementation Period 7 1 3 Only Unconditional Discounts Shall Be Accepted All Discounts Granted Must Be Specified On The Quotation Form 7 1 4 Note That The Price Must Be Fixed And Will Not Be Subjected To Change Based On Foreign Exchange Fluctuations 7 2 Delivery7 2 1 The Delivery Address Will Be Provided To Successful Bidder Any Changes For The Delivery Will Be Communicated With The Successful Bidders 8 Conditions For Short Listing8 1 Proposals Submitted Will Be Evaluated Using A System Method 4 Financial Offer Quality And Preference In Line With Section 6 3 6 3 1 Standard Tender Evaluation Method Prescribed By Sci BonoS Supply Chain Management Policy 8 2 All
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