Quotation are invited for Cabinet Drying Machine for Apricot Synopsis of the Request for QuotationDAI implementer of the USAID funded RADP E Project invites qualified vendors to submit quotations for the provision of Cabinet Drying Machine for Apricot as follow to DAI 1 RFQ No RFQ RADP E KBL 00242 Issue Date July 26 20203 Title Cabinet Drying Machine for Apricot4 Issuing Office Email Physical Address for Submission of QuotesRADP E procurementSubmit electronic copy to ProcurementRADP East Inbox dai comOr hard copy sealed envelope to RADP E officeDarya Village Hawashenasy road Khwaja Rawash Kabul 5 Deadline for Receipt of Quotes August 10 2020 04 00PM6 Point of Contact ProcurementRADP East dai comNote Questions comments regarding the RFQ should be submitted to this email ONLY by the due date time specified in section 10 Please see section 10 for details Questions comments submitted to other emails unless specified otherwise may not be entertained 7 Anticipated Award TypeFixed unit price purchase order FUPPO An award resulting from this RFQ is anticipated to be a fixed unit price purchase order The anticipated specific terms and conditions are as follows Payment will be made by bank wire transfer to the company s Bank Account after complete supply and delivery to the specified location and confirmation by the relevant RADP E staff member and grantee Issuance of this RFQ in no way obligates DAI to award a subcontract or purchase order and bidders will not be reimbursed for any costs associated with the preparation of their bid Government Withholding Tax for Afghan Based Companies Pursuant to Article 72 in the Afghanistan Tax Law effective March 21 2009 DAI is required to withhold contractor taxes from the gross amounts payable to all Afghan for profit subcontractors vendors In accordance with this requirement DAI shall withhold two percent 2 tax from all gross invoices to Afghan subcontractors vendors under this Agreement with active AISA or Ministry of Commerce license For subcontractors vendors without an active AISA or Ministry of Commerce license DAI shall withhold seven percent 7 Contractor taxes per current Afghanistan Tax Law Before signing the purchase order the vendor will provide a copy of the organization s AISA or Ministry of Commerce license and TIN Tax Identification Number Amounts deducted from the invoices will be forwarded to the Ministry of Finance MoF Tax Division credited to the firm s TIN Records of payments to the MOF shall be maintained on file with DAI 8 Basis for Award An award will be made to the responsible bidder whose bid is responsive to the terms of the RFQ and is most advantageous to DAI considering best value and or other factors included in the RFQ To be considered for award bidders must meet the requirements identified in Section 12 Determination of Responsibility No discussions or negotiations will be conducted with bidders and therefore bidders shall submit their best and final price 9 General Instructions to Bidders Final quotations are due by 4 00 pm local time Kabul on August 10 2020 Late offers will be rejected except under extraordinary circumstances at DAI s discretion Quotation validity date is 90 days from the date of submissionBidders shall submit quotations via email toProcurementRADP East Inbox dai com with the RFQ number in the subject line Or hard copy sealed envelope to RADP E office Bidders shall confirm in writing that the Bidder fully understands the terms and conditions of the RFQ Bidders shall complete Attachment A Price Schedule and submit any other required attachments Bidders shall sign date and stamp the Price Schedule in lieu of a formal cover letter All prices shall be quoted in US however the vendor will be paid in AFN by the daily exchange rate of the day of the payment The rates quoted shall be for complete service or goods inclusive of all taxes and all charges for service contingent to the work DAI has the right to decrease or increase the goods and services mentioned in this RFQ Bidder must have at least relevant past performance in Supply delivery and installation of similar machineries and with similar scope complexity and installation Offerros who do not have similar past performance will not be considered Bidder should fill out Attachment A B and D In addition the bidder is responsible to provide the operation manual for the proposed machine at the time of delivery The requested machineries must have brand model and serial number Vendor should provide full address of the manufacturer and machine Origin Offerors should be able to demonstrate their technical capability and the general knowledge of the machinery or equipment which are listed in the RFQ and willing to provide past performance records and references when requested by RADP E Bidder should submit document requested in Attachment D Applies to equipment and machinery purchased by Offerors from outside of Afghanistan Upon issuance of the purchase order the bidder should be willing to provide an update and documentation regularly on each step of the equipment delivery by providing some proof to validate the progress on acquiring of the equipment i e copy of the order to the manufacturer transportation receipts waybill customs clearance and photos 10 Questions Regarding the RFQQuestions are due no later than 3 00 PM local time Kabul on August 4 2020 Each Bidder is responsible for reading very carefully and understanding fully the terms and conditions of this RFQ All communications regarding this solicitation are to be made solely through the Issuing Office and must be submitted via email to the Issuing Office no later than the date specified above All questions received will be compiled and answered in writing and will be posted on ACBAR website 11 Technical Specifications and requirements for Technical Acceptability Bidder s must have similar past performance relevant in country experience providing similar service as detailed in the section 9 Bidders must have documented ability to meet the required Service The bidder is responsible to provide original and branded requested Cabinet Drying Machine for Apricot as listed in the RFQ to RADP E Bidder is responsible to deliver the requested machineries to the following address Lab Joi PD 2 Markaz Ghazni The bidder is responsible to provide in writing warranty assurance for the quotedmachines bidder is responsible to provide new and branded machineries mentioned aboveaccording to the name specs given in attachment A of this RFQ if not matched willbe rejected and will not be paid and its bidder responsibility to replace thementioned machines ASAP Bidder must have the capability to deliver the requested Cabinet Drying Machinefor Apricot during the agreed delivery period in the purchase order Its bidder responsibility to install run and train the grantee on the requestedmachine after the complete delivery to the grantee location 12 Determination ofResponsibilityDAI will not enter into any type of agreement with a vendor prior to ensuring the vendor sresponsibility When assessing the vendor s responsibility the following factors are takeninto consideration Provide copies of the required business licenses to operate in the host country suchas AISA license or Ministry of Commerce business license Ability to comply with required or proposed delivery or performance schedules Pursuant to USAID Mission Order 201 04 4 14 001 RADP E is required to vet allnon US parties selected for the award of a subcontract procurements equal to or inexcess of the Afghani equivalent to USD 25 000 Please be prepared to completeand submit the PIF see attachment and provide all supporting documentation tothe procurement unit if requested to do so The vetting process may take up to 4weeks to complete Evidence of a DUNS number if applicable explained below The source origin and nationality of the services are not from a Prohibited Country explained below Having adequate financial resources to deliver goods Service or the ability to obtainfinancial resources Ability to comply with required or proposed delivery or performance schedules Have a satisfactory record of integrity performance and business ethics Be qualified and eligible to perform work under applicable laws and regulations 13 Geographic Code Under the authorized geographic code for its contract DAI may only procure goodsand services from the following countries Geographic Code 937 Goods and services from the United States the cooperatingcountry and Developing Countries other than Advanced Developing Countries excluding prohibited countries A list of the Developing Countries as well asAdvanced Developing Countries can be found athttp www usaid gov policy ads 300 310maa pdf andhttp www usaid gov policy ads 300 310mab pdf respectively Geographic Code 935 Goods and services from any area or country including thecooperating country but excluding Prohibited Countries DAI must verify the source nationality and origin of goods and services and ensure to the fullest extent possible that DAI does not procure any services fromprohibited countries listed by the Office of Foreign Assets Control OFAC assanctioned countries The current list of countries under comprehensive sanctionsinclude Cuba Iran North Korea Sudan and Syria DAI has prohibited fromfacilitating any transaction by a third party if that transaction would be prohibited ifperformed by DAI By submitting a quote in response to this RFQ Bidders confirm that they are
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