Quotation are invited for Printing and Supply of Training Materials Printing and Supply of Training MaterialsCultivating New Frontiers in Agriculture CNFA CNFA is a not for profit international agricultural development organization headquartered in Washington D C and dedicated to increasing rural incomes by empowering farmers and rural entrepreneurs Website http www cnfa orgRFQ Number HW 2020 07 35Issuance Date July 3 2020Deadline for Questions July 10 2020Deadline for Offers July 17 2020Description Printing and Supply of Training MaterialsFor Feed the Future Rwanda Hinga WezeFunded By USAIDAID 696 C 17 00001Implemented By CNFAPoint of ContactMr Aaron Gatabazi Operations and Procurement ManagerKG 28 AV 7 Kimihurura Gasabo Districthingaweze cnfarwanda orgIntroduction The Feed the Future Rwanda Hinga Weze is a USAID program implemented by CNFA in Rwanda The goal of the Feed the Future Rwanda Hinga Weze project is to sustainably increase smallholder farmers income improve nutritional status of Rwandan women and children and increase the resilience of the agriculture and food systems to the changing climate As a part of project activities the Feed the Future Rwanda Hinga Weze Activity plans to training materials to facilitate the implantation of the pram The purpose of this RFQ is to solicit quotations from printing companies operational in Rwanda for the printing of the following separate lots of training materials Lot 1 Printing of brochuresNoTraining material materials are a picture of illustrations 1Maize Beans Irish potato and OFSP booklet2HIB Seed and Maize seed multiplication brochure3Book Keeping booklet4Product knowledge Agrodealers Fertilizers bookletLot 2 Printing of wall posters Wall poster illustrations document to be printed with one sided laminated Poster with hang A0 or 1m cm 98 full color 1Maize wall poster 2Beans wall poster 3Irish potato wall 4OFSP wall poster 5HIB Seed multiplication wall poster 6Maize Seed multiplication wall poster 7Book Keeping wall poster 8Product knowledge Agrodealers Fertilizers wall poster Offerors may submit for one lot or both and are responsible for ensuring that their offers are received by CNFA in accordance with the instructions terms and conditions described in this RFQ Failure to adhere with instructions described in this RFQ may lead to disqualification of an offer from considerationOffer Deadline and Protocol Offers must be received no later than 5 00 PM Kigali City time on July 17 2020 Offers must be submitted by email or hard copy delivery to the Feed the Future Rwanda Hinga Weze s office All offers must be emailed to hingaweze cnfarwanda org Please reference the RFQ number and clearly indicate the tender title in any response to this RFQ Offers received after the specified time and date will be considered late and will be considered only at the discretion of CNFA The cover page of this solicitation summarizes the important dates of the solicitation process Offerors must strictly follow the provided deadlines to be considered for award Questions Questions regarding the technical or administrative requirements of this RFQ may be submitted no later than 05 00 PM Kigali time on July 10 2020 by email to hingaweze cnfarwanda org Questions must be submitted in writing phone calls will not be accepted Questions and requests for clarification and the responses thereto that CNFA believes may be of interest to other offerors will be circulated to all RFQ recipients who have indicated an interest in bidding on July 13 2020 Only the written answers issued by CNFA will be considered official and carry weight in the RFQ process and subsequent evaluation Any verbal information received from employees of CNFA or any other entity should not be considered as an official response to any questions regarding this RFQ Technical Requirements The table below contains the detailed specifications or and requirements of the commodities Offerors are requested to provide quotations containing the information below on official letterhead or official quotation format All commodities offered in response to this RFQ must be new and unused Lot I Printing and supply of brochure materials NoTraining material materials are picture of illustrations SpecificationsQuantity of copiesUnit Price RWF Total price RWF 1Maize Beans Irish potato and OFSP Booklet e 12 pagesInside Paper A4 130gr colorCover Paper laminated A4 250gr gloss full colorBinding Perfect binding full color Paper A4 color 130gr papier couche laminated 5 000 2HIB Seed and Maize seed multiplication booklet 8 pagesInside Paper A4 130gr colorCover Paper laminated A4 250gr gloss full colorBinding Perfect binding 200 3Book Keeping booklet 12 pagesInside Paper A4 130gr colorCover Paper laminated A4 250gr gloss full colorBinding Perfect binding 350 4Product knowledge Agro dealers Fertilizers booklet 14 pagesInside Paper A4 130gr colorCover Paper laminated A4 250gr gloss colorBinding Perfect binding350 Lot 2 Printing of laminated wall posters NoWall poster illustrations documentsSpecificationsQuantity of copiesUnit Price RWF Total price RWF 1Maize wall posterfull color 3 pages document to be printed one A2 banner material with hang28 2Beans wall posterfull color 4 pages document to be printed one A2 banner material with hang28 3Irish potato wall posterfull color 3 pages document to be printed one A2 banner material with hand28 4OFSP wall posterfull color 2 pages document to be printed one A2 banner material with hand28 5HIB Seeds Multiplication wall posterfull color 5 pages document to be printed one A2 banner material with hand28 6Maize Seeds Multiplication wall posterfull color 3 pages document to be printed one A2 banner material with hand28 7Book Keeping wall posterfull color 12 pages document to printed two A2 with hang22 22x2 8Product knowledge Agrodealers Fertilizers wall posterfull color 14 pages document to printed three A2 with hang22 22 3 Maximum Delivery time after receipt of order 15 business days a shorter period is preferred Maximum Delivery time after receipt of order 30 business days a shorter period is an advantage Quotations Quotations in response to this RFQ must be priced on a fixed price all inclusive basis including delivery and all other costs Pricing must be presented in Rwf currency As a USAID sponsored Contractor CNFA is exempted from being charged import duties and other eligible taxes and therefore offers must indicate detailed price for items and relevant taxes Offerors are required to submit proposed payment terms and payment schedule if applicable Failure to submit proposed payment terms may lead to the disqualification of an offeror from consideration Offers must remain valid for not less than sixty 60 calendar days after the offer deadline Offerors are requested to provide quotations on official letterhead or format in the event this is not possible offerors may complete the table in Section 4 Delivery The delivery location for the items described in this RFQ is Feed the Future Rwanda Hinga Weze Activity s office located at KG 28 Av 7 Kimihurura Gasabo District Kigali Rwanda As part of its response to this RFQ each offeror is expected to provide an estimate in calendar days of the delivery timeframe after receipt of order Please note that the maximum delivery time after receipt of order is 15 calendar days but a shorter period is preferred The delivery estimate presented in an offer in response to this RFQ must be upheld in the performance of any resulting purchase order Source Nationality Manufacture All goods and services offered in response to this RFQ or supplied under any resulting award must meet USAID Geographic Code 935 in accordance with the United States Code of Federal Regulations CFR 22 CFR 228 The cooperating country for this RFQ is Rwanda Taxes and VAT CNFA is exempt from being charged VAT customs duty or fee excise tax road tax or any other form of tax or tariff for goods and services purchased for USAID funded activities and therefore offers must indicate detailed price for items and relevant taxes Eligibility By submitting an offer in response to this RFQ the offeror certifies that it and its principal officers are not debarred suspended or otherwise considered ineligible for an award by the U S Government CNFA will not award a contract to any firm that is debarred suspended or considered to be ineligible by the U S Government Evaluation The award will be made to a responsible offeror whose offer follows the RFQ instructions meets the eligibility requirements and is determined via Lowest Price Technically Acceptable LPTA The award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non cost factors These include Compliance with the technical requirements provided in Section 4 Proof of possession of printing house equipment to execute the work full address of the location and photos of owned printing equipment Three 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