Fuel Supply

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Request for proposals are invited for Fuel Supply DisclaimerThe information contained in this document is confidential in nature The bidders shall not share this information with any other party not connected with responding to this Request for Proposal RFP The information contained in this RFP or subsequently provided to Bidder s whether verbally or in writing by or on behalf of the First Micro Finance Bank Afghanistan The FMFB A shall be subject to the terms and conditions set out in this RFP and any other terms and conditions subject to when such Information is provided This RFP is not an agreement and is not an offer or invitation by The FMFB A to any party other than the one that qualifies to submit the Bid The purpose of this RFP is to provide information to the potential bidders to assist them in responding to this RFP Though this RFP has been prepared with sufficient care to provide all required information to the potential bidders they may need more information than what has been provided In such cases the potential bidder is solely responsible to seek the information required from The FMFB A The FMFB A reserves the right to provide such additional information at its sole discretion The FMFB A makes no representation or warranty and shall incur no liability under any law statute rules or regulations on any claim the potential bidder may make in case of failure to understand the requirement and respond to the RFP The FMFB A may in its absolute discretion but without being under any obligation to do so update amend or supplement the information in this RFP any time before the final bid submission BACKGROUNDVision The First Micro Finance Bank Afghanistan s vision is to be recognized as the leading finance services provider contributing to poverty alleviation and economic development through the provision of sustainable financial services by targeting micro and small businesses and households To reduce poverty diminish the vulnerability of poor populations and alleviate economic and social exclusion the Bank aims to help people become self reliant and eventually gain the skills needed to graduate into mainstream financial markets IntroductionBeing the only microfinance bank in Afghanistan FMFB A has emerged as the most successful microfinance institution in the country offering savings loans remittances and a host of commercial banking services The Bank s current suite of products services includes deposits CA SA and TD and loans micro enterprise small business agriculture livestock consumption incremental housing SME and women group along with commercial banking services that include domestic fund transfers international remittances foreign currency exchange services and bulk payroll processing The Bank s footprint extends across 14 provinces 80 districts with 38 branches and 9 Loan Processing Offices As of May 2020 FMFB A is catering to an active client base of over 59 000 with 68M in outstanding balance and a deposit book exceeding 92M SECTION 1 SCOPE OF PROJECT SPECIFICATIONS1 1 The FMFB A s Intent 1 1 1 Introduction The First Micro Finance Bank Afghanistan hereinafter referenced as the The FMFB A is seeking proposals from qualified Bidders for supply and delivery of Normal diesel to its Kabul branches see appendix 1 This fuel oil will be used for generators This Project will allow The FMFB A to operate with low level of emissions protect the environment and generate Electricity for use in the FMFB A KABUL branches 1 1 2 Interpretation of Estimates The attention of bidders is called to the fact that unless stated otherwise the Fuel Oil Diesel quantities given in the proposal are to be considered to be approximate only and are given as a basis for the comparison of bids The FMFB A may increase or decrease as may be deemed necessary or expedient during the period of the contract An increase or decrease in the quantity is not sufficient ground for an increase or decrease in the unit price 1 1 3 Price Quoted The prices quoted must be on delivery at The FMFB A Kabul based only branches All prices must be quoted in Afghani only 1 2 Quality and Price Specifications1 2 1 Fuel Quality The fuel shall be clear hydrocarbon oil freefrom sediment water or suspended matter Further Fuel specifications are more detailed below Parameters Units Value1 Viscosity and 40C Cst2 Density at 15C approximate Kg ltr3 Flash point min C4 Pour Point max C5 Water content max Mass 6 Sediment max Mass 7 Sulphur max Mass 8 Ash content max Mass 9 Gross calorific value approximate MJ Kg Kcal Kg 1 2 2 Prices The prices quoted regardless of quantity and method shall be per liter delivered to The FMFB A storage tanks at Kabul and include all taxes duties and freight Insurance and shall remain firm for the duration of the contract period see appendix 1 branch locations 1 2 3 Quantity Initial supply of 4000 Liters followed by monthly supply of 20000 to 24000 Liters on monthly basis to Kabul Jalalabad and Charikar branches of FMFB A Refer clause 1 1 2 1 2 4 Delivery Periods As per the FMFB A delivery schedules See appendix 2 1 2 5 Payment Terms 45 Days credit from date of delivery 1 2 6 Contract Period Expected Contract period will beEleven 12 months and extendable thereafter subjected toThe FMFB A satisfaction of performance and otherparameters 1 3 Bidder Responsibilities and Qualifications1 3 1 Bidder Qualifications Bidder shall own and be inoperation a permanently established bulk storage plantwith stationary tanks OR Bidder who does not have a bulkstorage plant with stationary tank must submit at therequest of The FMFB A a letter from its source of supply stating that it is committed for a certain quantity and thatthe source of supply will in turn guarantee that quantity ofsupply to the Bidder Letters of guaranteed supply from theBidder s source must be submitted to The FMFB A The bulkstorage plant is located within a reasonable distance fromthe point to which deliveries are to be made by transporttank wagon The decision of THE FMFB A shall be final as towhether or not the storage point is sufficiently close enoughto protect the interests of The FMFB A 1 3 2 Statutory Requirements All applicable local laws andordinances having jurisdiction in any manner affecting theconduct of the work will apply to the contract throughout These regulations include but are not limited to fire codes electrical codes health and safety and labour laws All suchlaws and regulations will be deemed to be implicitlyincorporated into the contract 1 3 3 Permits and Licenses All necessary permits licenses insurance policies etc as required by local laws shall beprovided by the bidder at its own expense 1 3 4 Authority of Agency On all questions concerning theinterpretation of specification the acceptability and qualityof material supplied the classification of material and thedetermination of payment due or to become due thedecision of The FMFB A shall be final and binding 1 3 5 Disqualification of Bidders Any one or more of thefollowing causes may be considered as sufficient reason fordisqualification of a bidder and the rejection of its proposalor proposals 1 More than one proposal for the same contractfrom an individual firm or corporation under thesame or different names 2 Evidence of collusion among bidders 3 Unsatisfactory performance record as evidencedby past experience 4 If the unit prices are obviously unbalances either inexcess or below reasonable cost analysis values 5 If there are any untheorized additions interlineations conditional or alternate bids orambiguous as to its meaning 6 Any other reason whether statutory or nonstatutory legal or illegal which may lead todisqualification as per the FMFB A 1 4 The FMFB A Responsibility1 4 1 RFP Termsa The FMFB A offers no compensation for expensesrelated to Bidder proposals Bidders agree thatsubmitting a proposal results in no obligation forThe FMFB A or its representatives b Acceptance of any bidder s response for evaluationdoes not place The FMFB A under any obligation toaccept the lowest priced or most technologicallyadvanced response c The FMFB A reserves the exclusive right to acceptor reject any or all bids for whatever reason theydeem appropriate d Bidders acknowledge that The FMFB A retains theright to alter the bid process or waive anyformalities e Issuance of this RFP does not constitute acommitment by The FMFB A to award a contract toany of the responding Bidders f The FMFB A reserves the right to make an awardsolely on the proposals or to negotiate further withone or more Bidder g The FMFB A reserves right to award Contract to oneor more Bidders based on the proposals received Ifin such an event the quantity mentioned at clause1 2 3 is likely to be split between the successfulBidders 1 5 Award of Contract1 5 1 Material Guarantee Before any contract is awarded the successful bidder may be required to furnish a completestatement of the origin composition and manufacture ofany or all of the material to be used in the contract togetherwith such samples as may be requested for the purpose oftesting 1 5 2 Contract Award The FMFB A decides upon evaluationof the bids received based on evaluation process which issolely termed at the discretion of The FMFB A Within thirty 30 days from the date of opening proposals the contractwill be awarded or the proposals shall be rejected 1 5 3 Execution of Contract The bidder to whom the awardis made shall execute a formal contract and submit aperformance bond in the form of a Bank Gu

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