Quotation are invited for Provision of Pullets and Cocks REQUEST FOR QUOTATIONSRoots of Peace ROP POLIO request quotations for pullets necessary items and technical team with transportation in Base Kohla Daman Bene Gah Nangarhar as outlined below Description of Goods Related Services Provision of Pullets and cocksRFQ RFQ POLIO 2020 002RFQ Issue Date 01 June 2020Deadline for Questions 6 June 2020Submission Method Hard Copy Quotations must be submitted to the below address Kart e Char Street 4 Samad Wakil Dardar Street Kabul Phone Number 0093 0 789 23 89 23 For any question use this email address RFQ Closing Date 15 june 2020 Minimum Bid Validity Period 90 days after closing dateType of Award One Time Firm Fixed Price Purchase OrderRoots of Peace ROP is a humanitarian organization whose mission is to rid the world of landmines and other remnants of war by transforming toxic minefields into thriving farmland and communities through a focus on sustainable organic farming practices The polio project is funded by Roots of Peace to eradicate polio in Behsud District Nangarhar A INSTRUCTION TO BIDDERS1 Holding a valid AISA registration or registration with the relevant ministry will be an advantage 2 Should have a valid tax clearance certificates from ministry of finance Afghanistan For an organization 3 The quotation must include the taxes as per Afghanistan tax law POLIO will not accept any additional taxes or changes to the awarded entity after an award is made 4 According to GOIRA Tax Law POLIO to will withhold 2 tax of the monthly amount from provider who has valid registration license with the relevant afghan ministries and remit the amount to ministry of finance and 7 tax from those who don t have registration licenses 5 No advance payment will be made 6 Payments will be made to the provider by bank transfer POLIO will pay the provider in accordance with the payment schedules as stipulated in the Purchase order agreement within 30 days of submission of an acceptable invoice by the provider and POLIO acceptance of the service 7 Incomplete and non compliant offers will not be considered B Submission of offersSubmit signed dated and stamped quotations in this RFQ format with your offers to the below address Hard Copy Quotations must be submitted to the below address Kart e Char Street 4 Samad Wakil Dardar Street Kabul Phone Number 0093 0 789 23 89 23Please note that all quotations must be submitted in English Best offer proposals are requested It is anticipated that a contract will be awarded solely on the basis of the original offers received However POLIO reserves the right to conduct discussions negotiations and or request clarifications prior to awarding a contract C Offer FormatOfferors are required to format their submissions in accordance with the instructions and requirements described in this RFQ Failure to adhere to these instructions or requirements may lead to disqualification of a quotation from evaluation Company Information Company Name Company Address Name of Company s Authorized Representative Authorized Representative s Email Phone Number Copy of their official registration or business license Copy of Tazkera National ID Summary of Relevant Capability Experience and Past Performance Financial and Technical Offers Indicate fixed costs in the categories given Indicate overall costs Prices quoted in response to this RFQ must be priced in local Currency AFN Proposed Payment Terms Warranty Terms and Conditions Lead time for delivery to pick up location Validity period for quotation Detailed specifications of the Goods services D Pricing All prices presented in a quotation should be firm fixed and all inclusive No additional sums will be payable for any change or escalation in the cost of materials equipment packaging or labor warranty related costs and charges and any and all other costs and charges of whatever description or amount in connection with necessary for or resulting from the Offerors required performance Prices must include all taxes required by the Country in which the factory or assembly works POLIO will not accept any additional taxes or changes after any resulting award E Sources and NationalityThe contractor may not supply any goods or services manufactured in or shipped from the following countries Cuba Iran Laos Libya North Korea or Syria F Evaluation and AwardThe award will be made to a responsible offeror whose offer follows the RFQ instructions meets the eligibilityrequirements and meets or exceeds the minimum required technical specifications and is judged to be the best valuebased on a lowest price technically acceptable LPTA basis The following evaluation criteria will be used to determine the eligibility of the supplier Quality the contractor shall provide the samples of the items as requested Registration should have valid license AISA or MOCI Cost price is determined through lowest price technically acceptablePlease note that if there are significant deficiencies regarding responsiveness to the requirements of this RFQ an offermay be deemed non responsive and thereby disqualified from consideration POLIO project reserves the right towaive immaterial deficiencies at its discretion G Other Terms and ConditionsA This RFQ in no way obligates POLIO Project to make an award nor does it commit POLIO to pay any costsincurred by the Offeror in the preparation and submission of a quotation or amendments to a quotation B If there are any significant deficiencies regarding responsiveness to the requirements of this RFQ an Offer maybe deemed non responsive and thereby disqualified from consideration POLIO project reserves the right towaive immaterial deficiencies at its discretion C POLIO Project reserves the right to cancel this RFQ at any time D POLIO project reserves the right to reject any or all bids without assigning any reasons E POLIO project reserves the right to waive any administrative requirement in this RFQ F If the Offeror anticipates subcontracting any of the work to a subcontractor the Offeror must provide detailsof the subcontractor to POLIO project for approval G All Goods including but not limited to materials parts components and sub assemblies thereof shall unlessotherwise expressly approved by POLIO to in writing be new and not used remanufactured refurbished ordiscontinued and shall be produced entirely from goods meeting all of the foregoing requirements H POLIO project will have the right to carry out due diligence on any offer received I POLIO project will not share its internal evaluation documents J According to income tax law of GoIRA Polio Project will deduct retain 2 of the total contracting amount forsuppliers with registration licenses and remit the amount to MoF K Suppliers without registration licenses will be deducted 7 of the total contracting amount and remit theamount to MoF If you are approached by anyone suggesting unlawful actions regarding this RFQ or have any concerns or suspicions thatyour proposal is not being treated with honesty transparency and integrity please contact the Programs Director atemail mohammad rootsofpeace org Confidentiality or anonymity can be guaranteed Annex 2 Financial Offer FormatPOLIO project requires a quotation for the goods and related services outlined in the table below ItemNr Item Description Specifications TotalFarm FamilyEstimatedUnit Price AFN EstimatedTotal Price AFN 1Pullets Cock Feeds Feeder Drinker Pullets 12 11 Pullets 1 Cock total 12 Layerpure Golden 5 months old total 2340Feed 2 bags per family farm Total 390Feeder 1 per family farm Total 195Drinker 1 per family farm Total 1951954 P a g eBreeding toolsand vaccine VeterinaryDoctors andtransportationRice polishing 7kg per farmLint stone 3kg per farmBroody hens nests 1 1 5 feet 3 pieces perfarm familyScaffoldings for checks 1 1 5m Made of NashtarWood total 195 piecesVaccine and medicines for 2340 pullets asrequired after distribution till 5 months Stone steel large size grinder 1 per farm total195 pieces Brood made of thinner sticks for brooder hensWire mesh net 10 m for each coop total 1950meters Replacement of the pullets 100 till 5 months after distribution Rearing of the pullets for 3 months in Nangarharbefore distribution to the beneficiaries Distribute all the pullets items to the selectedbeneficiaries at their housesContractor will hire 3 qualified poultry doctorsto oversee each poultry farm for investigationof the disease vaccines do all the requiredmanagement in the selected 195 beneficiaries farms regular for 5 months and distribute all therequired medicine required for 5 months afterpullets distribution The team of doctors hired by the Contractor willvisit the farms every day and vendor willprovide the transportation 3 cars one for eachdoctor separately that each Doctor can visit 65farms every week regularly in all 3 sitesContractor should provide complete medicalsupport to new born chicks and requiredtraining to the beneficiaries for raring thechickens for extension purposes in all 195beneficiariesDoctors hired by the contractor will train thebeneficiaries in 3 different training centres forthe required period Vendor will provide the working space for theiremployees three doctors calling cards lunchand facilities Contractor should provide on time safety alertsand required items for beneficiariesContractor should provide the required safet
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