Procurement of ICT and Furniture

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Tenders are invited for Procurement of ICT and Furniture INVITATION TO BID ITB No N 77 2020 SOMCONTRACT FOR PROCUREMENT OF ICT AND FURNITUREDate 26th May 2020Dear Sir Madam You are kindly requested to submit your bid for services described in this ITB Bidders requesting clarification on provisions stipulated in this ITB shall communicate those in writing to tenders idlo int no later than 72 hours prior to the deadline for submission of bids The requests for clarification will have Request for clarifications INVITATION TO BID ITB no N 77 2020 SOM mentioned in the subject By submitting a bid in response to this information bidders are confirming acceptance of IDLO s General Terms and Conditions and Payment Policy of within 30 days after delivery of service on presentation of complete and correct invoice This ITB is comprised of Instructions to biddersTerms of Reference Annex ABid Submission Form Annex BPrice Schedule Annex CIDLO Special Conditions of Contract Annex DIDLO General Terms and Conditions for the Procurement of Goods Annex ESupplier Code of Conduct Annex FBids shall be submitted to the following secure e mail address tenders idlo int no later than 9th June 2020 13 00 Mogadishu Somalia time The prices will remain unchanged during the period of contract implementation Email should have Bid for ITB No N 77 2020 SOM mentioned in the subject Bids sent with different or alternative subject or copied to any other email address in addition to tenders idlo int will be automatically deleted and will not be considered for evaluation Total size of the attachments to the bid should not exceed 20MB and all attached files should be converted to PDFs Failure to do so might bring to disqualification of the vendors Instructions to Bidders Qualification Requirements Bidders are required to submit the following documents to ascertain their qualification a Business registration certificate with local authority and relevant Ministries b Valid business license to operate in Somalia c Tax compliance certificate d Company profile including the official name of the company its address its telephone number its e mail address and the overall business activities of the company All documentary evidence submitted by the Bidders will be reviewed and its adequacy will be further established to the satisfaction of IDLODetermination of Bids ResponsivenessPrior to the detailed evaluation of bids IDLO shall determine whether each bida has been properly signed b Is substantially responsive to the requirements A substantially responsive bid is one which conforms to all the terms requirements conditions and specifications of the ITB Bid Errors correction Bids determined to be substantially responsive shall be checked by the IDLO for any arithmetic errors Errors shall be corrected by the IDLO as follows a where there is a discrepancy between the amounts in figures and in words the amount in words shall govern andb Where there is a discrepancy between the unit rate and the line item total resulting from multiplying the unit rate by the quantity the unit rate as quoted shall govern c The amount stated in the bid shall be adjusted byIDLO in accordance with the above procedure for the correction of errors and shall be considered as binding upon the Bidder Bidders may revise their bids up to the closing date and time revised bids should be clearly marked with revised bid No changes to bids will be accepted after the bid has closed this includes any price revision Evaluation Criteria Evaluation of bids will be done according to 1 Full submission of pre qualification documents2 Required Annexes duly completed and signed3 PriceAward of Contract IDLO shall award the Contract s to the Bidder s whose offer are been determined to be the lowest evaluated bidder s substantially responsive to the ITB IDLO reserves the right to accept or reject any bid and to annul the solicitation process and reject all bids at any time prior to award of contract without thereby incurring any liability to the affected Bidder s or any obligation to inform the affected Bidder or Bidders of the grounds for the IDLO s decision Late Bid Submission Late bids or bids received through another channel than the one mentioned in this ITB will be automatically disqualified Partial bids Partial bids are not permitted Validity of bids 90 days from deadline for submission of bids Currency of bids United States Dollar Required attachments to the bid The bid will consist of Annexes B and C duly completed Documents referred to under Qualification Requirements if required Any other supporting documents that bidder considers relevantThis Invitation to Bid is not construed in any way as an offer and or commitment to contract with any company Annex A Technical SpecificationsIDLO is the only intergovernmental organization exclusively dedicated to promoting the rule of law andaccess to justice IDLO enables governments and empowers people to reform laws and strengtheninstitutions to promote peace justice sustainable development and economic opportunity The overall objective of procurement in IDLO is the timely acquisition of goods and services in support ofIDLO activities in a competitive and transparent manner while ensuring fitness of purpose and the BestValue for Money IDLO procurement activities adhere to the principle of fairness competition and transparency This ITB is for the National Commission of Refugee IDP s NCRI of ICT and Furniture EquipmentASSORTED ITEMS LIST ICT AND FURNITURE EQUIPMENTNATIONAL COMMISSION OF REFUGEE IDP S NCRI No PARTICULARS SPECIFICATIONICT ITEMS1 PTZ IP cameras outdoor Hikvision DS 2CD2T46G1 4I SLBullet IP Camera Image Sensor 1 2 7 Progressive Scan CMOS Lens 2 8 4 6 8 mm IR Range Up to 80 mResolution 4 MP1 Year Warranty2 PTZ IP cameras indoor Hikvision DS2CD2T46G1 4I SL F6mm 4MP Bullet IP Camera Image Sensor 1 2 7 Progressive Scan CMOS Lens 2 8 4 6 8 mm IR Range Up to 80 mResolution 4 MP1 Year Warranty3 16 channel NVR with 8 PoE ports model 1080P real time4 UT cable 305m UT cable 305m5 Connectors M F Connectors M F6 Walk talk free frequency SAMCOM Model FPCN10AWalk talk free frequency SAMCOM Model FPCN10A7 Internal HDD HD Hard disk for CCTV DVRNVR4000GB HDD HD Hard disk8 Super General air condition Mode SGST905Super General air condition Mode SGS T9059 HP LaserJet Pro MFP M477fdw Color HP LaserJet Pro MFP M477fdw Color 1 Year Warranty10 DEMIA MorphoTablet 2i 500 dpi FBI PIVIQS STQC certifiedDEMIA MorphoTablet 2i 500 dpi FBI PIV IQS STQCcertified1 Year Warranty5ITB N 77 2020 SOM11 Biometrics Fingerprint Scanner ReaderModel HZK4500Biometrics Fingerprint Scanner Reader Model HZK450012 Canon Camera EOS RP 4K Canon Camera EOS RP 4K 1 Year Warranty13 4 4 2 Fingerprint Scanner SUPREMA Model CASL SKU 0044 4 2 Fingerprint Scanner SUPREMA Model CASL SKU00414 Iris ID iCAM T10 Iris Scanner FULCRUMmodel 102121Iris ID iCAM T10 Iris Scanner FULCRUM model 10212115 HP Intel R core TM i5 8250U 8GB 1TBHD All in One model 200 G3 AiOHP Intel R core TM i5 8250U 8GB 1TB HD All in Onemodel 200 G3 AiO2 Years Warranty16 Photocopy Canon Model IR 2520MachinePhotocopy Canon Model IR 2520 Machine1 Year Warranty17 Zebra Card Printer Model 300 Zebra Card Printer Model 30018 Lenovo ThinkPad X280 Intel Core i5 8thGen i5 8350U Model 20KF0022US 12 5 Touchscreen LCD 1 Year Warranty19 Epson printer L375 color wireless Model C11CE92301Epson printer L375 color wireless Model C11CE923011 Year warranty20 Epson lesser Projector Power Lite L610Uwireless model WUXGA 3LCD Epson lesser Projector Power Lite L610U wireless model WUXGA 3LCD 2 Year Warranty21 UPS 2000 W mercury model Elite 2000ProUPS 2000 W mercury model Elite 2000 Pro22 Whiteboard for Projector Whiteboard for Projector23 Transcend 1TB External Hard Disk Drive1TBTranscend 1TB External Hard Disk Drive 1TB24 Flat screen TV 65 inch LG Model 43UM7340PVAFlat screen TV 65 inch LG Model 43UM7340PVA25 Logitech Group Video ConferencingBundleLogitech Group Video Conferencing Bundle withExpansion Mics for Big Meeting Rooms Bundle withLogitech K400 Plus Wireless Touch TV Keyboard withEasy Media Control and Built in Touchpad1 Year WarrantyFURNITURE ITEMS26 Executive office desk with angle 1 8 M 1 8 Metre executive office desk 6ft in length X 2 5ftheight 1 mobile drawer with extension Cable slotSKU H1ME0384FOLS 27 Executive table with angle 1 6m 1 6 Metre executive office desk 6ft in length X 2 5ftheight 1 mobile drawer with extension Cable slotSKU H1ME0384FOLS 28 Simple 1 4 M table 1 4 m Normal furniture wooden computer tabledesign29 Workstation 4 seat partition set Basic Info Model NO HF YZ009 Table Top Size1600X1600X25mm Partition Thickness 32mm 6ITB N 77 2020 SOM30 Executive revolving chair King is high back Imported Boss chair Executiverevolving chair with soft p u leather31 Simple revolving chair PU Leather Simple Black Revolving Executive Chair32 Executive file cabinet with 3 doors 3 Doors File Cabinet With Glass 120 x 40 x 200 Cm33 Executive file cabinet with 2 doors 2 Doors Teak Wood Office File Cabinet with Glass34 Simple file cabinet with 2 doors 2 Doors File Cabinet Office Storage Office Steel Cabinet35 Executive visitor side chairs 2 chair withsmall table set Furniture Black Leather Executive Office Visitor SideChair36 Simple visitor side chair Simple visitor side chair37 Executive sofa set handcraft wood Modern Office Executive Leather

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