Tenders Are Invited For Hariss External Evaluation Consultancy

Work Detail

Tenders Are Invited For Hariss External Evaluation Consultancy Int5747 Terms Of ReferenceFor End Of Programme EvaluationHariss ProgrammeJanuary 2019Project DetailsProgram Project TitleHumanitarian And Resilience Programme In South Sudan Hariss Project GoalBuilding The Resilience Of Women Men And Youth In South Sudan By Protecting And Strengthening Their Ability To Withstand Environmental And Conflict Related Disasters And Shocks Partner OrganizationsOxfam Partnered With Three National Organizations In The Implementation Of The Project These Are O Nile Hope Development Forum Nhdf Which Implemented The Project Activities In Wiechjal And Buong In Akobo CountyO Church And Development C D Which Implemented Activities In Twic East County AndO Upper Nile Youth Development Association Unyda Which Implemented The Project Activities In Malakal Town Malakal Poc Baliet And Akoka Counties Geographical Coverage The Project Was Implemented Broadly In Four Sites In Jonglei And Upper Nile States In Jonglei The Project Was Implemented In Karam Pathai And Motot Payams In Uror CountyWeichjal And Buong Payams In Akobo CountyTwic East CountyAnd In Upper Nile State The Project Was Implemented In Malakal Town Protection Of Civilian Poc Site In Malakal Baliet County And Akoka County Program Project LifespanOctober 2016 To September 2019Program Project Budget 10 MillionEvaluation Commissioning ManagerHariss Programme Manager Evaluation ManagerHariss Pq Meal Manager1 0 Background And Rationale Of The EvaluationFollowing AfricaS Longest Civil War South Sudan Seceded From Sudan In 2011 Becoming The WorldS Newest State A Wave Of Optimism Swept The CountryS 11 Million People Believing That Independence And A Rich Depth Of Natural Resources Including Vast Oil Reserves Would Provide The Platform To Undo Decades Of Chronic Under Development And Unite Its More Than 60 Ethnic Tribes 1 However The Optimism Was Quickly Shattered In 2013 And 2016 Due To Power Struggle Between President Salva Kiir And His Arch Rival And Vice President Riek Machar Which In Both Occasions Led To National Political And Ethnic Based Violence Leading To Internal Population Displacements During The 2016 Uprising A Total Of 1 8 Million People 2 Became Internally Displaced Persons And Some Of Them Continue To Remain In The Protection Of Civilian Poc Camps Spread Across South Sudan While Others Remain As Refugees In Neighboring Countries Of Ethiopia Kenya Sudan And Uganda Although The CountryS Peace Context Has Improved Since 2018 Following The Signing Of The Peace Agreement Sporadic Conflicts Related To Cattle Rustling Persist The Economy Has Been Shattered By Rising Food Prices Due The Declining Purchasing Power Of The South Sudanese Pound And Reduced Food Production Undermined By Destruction Of Productive Assets And Lack Of Access To Agricultural Land Because Of Internal Displacements The Fewsnet 3 Food Security Outlook During June 2017 To Jan 2018 Reported That Conflict Remains The Key Driver Of Food Insecurity In South Sudan Not Only Due To Displacements And Access To Land But Also Restricting The Economy By Lowering The Capacity For Oil Extraction And Disrupting Markets And Trade Routes As A Result Income Earning Opportunities Remain Limited And Household Food Security Situation Across South Sudan And Especially The Target Project Locations Of Jonglei And Upper Nile Remains At Crisis Ipc Phase 3 And Emergency Ipc Phase 4 Levels It Is Against This Backdrop That Oxfam Launched The Programme Humanitarian And Resilience In South Sudan Hariss Funded By Dfid Since 6Th October 2016 In Selected Counties In Former Jonglei And Upper Nile States Where Increased Humanitarian Assistance Was Urgently Needed To Prevent The Loss Of Lives While Building The Resilience Of Target Communities The Broader Objective Of The Project Is Building The Resilience Of Women Men And Youth In South Sudan By Protecting And Strengthening Their Ability To Withstand Environmental And Conflict Related Disasters And Shocks The Project Duration Was From Oct 2016 To Sep 2019 The Total Budget Value Is 10 Million Gbp Funded By The British Government Donor Agency Dfid The Multi Year Programme Sought To Reach 25 430 Households 52 Female Headed And 48 Male Headed In Eight Specific Locations In Five Counties Of Jonglei Twic East County Karam In Uror County Weichjal In Akobo West County Buong In Akobo Central County And Upper Nile Baliet County Akoka County And Malakal Town And Malakal Poc In Malakal County States Figure 1 Oxfam Directly Implemented The Project In Karam And Also Partnered With Three South Sudanese National Organisations Consisting Of Unyda Implementing The Project In Malakal Town Malakal Poc And Baliet And Akoka Counties Nile Hope Implementing In Weichjal And Buong In Akobo County And Church And Development Implementing In Twic East County Oxfam Directly Implemented Some Of The Project Activities In The Same Locations As These Partners Except For Buong And Weichjal In Akobo County In Jonglei Before Handing Over Implementation Of All Activities To Partners Aside From Irrigation And Activities In Karam Following Capacity Building The Hariss Implementing Locations Were Strategically Selected To Optimize The Potential Linkages So That The Counties Have Or Can Have Access To Markets And Trade Routes Of Juba Bor Twic East Twic East Uror Karam Akobo Gambella And Twic East Malakal Sudan Which Can Be Strengthened To Increase Local Market Capacity And Improve Access And Availability Of Basic Goods Project DescriptionThe Main Objective Of The Project Is To Build The Resilience Of Conflict Affected Communities By Protecting And Strengthening Their Ability To Withstand Environmental And Conflict Related Disasters And Shocks In Addition The Project Seeks To Strengthen Community Structures That Would Facilitate Community Resilience Building By Creating An Environment That Enables People To Pursue Their Aspirations Equitably And Freely With Confidence And Dignity The Main Project Approach Is To Build Resilience Through Multi Disciplinary Interventions The Project Also Put In Place Systems To Continuously Update Context Analysis To Help The Programme Adapt As Required And To Trigger The Crisis Modifier If Required Oxfam And Partners Continue Strengthening The Community Systems Through Monitoring Early Warning Indicators To Shocks Hazards That Might Erode Communities Resilience As Part Of Building Resilience Capacities The Project Specifically Addressed Underlying Causes Of Vulnerability Such As Gender Inequalities By Focusing On Community Groups Comprising Of Mainly Women As Well As Promoting Local Leadership Capacities The Project Sought To Achieve An Environment That Bends And Not Breaks To Current And Future Crises I E To Assess Level Of Resilience Among The Community To Withstand Against Future Crisis Oxfam And Our Local Partners Acted As Facilitators Bringing Technical Support Innovation And Leadership Skills To Enhance Communities Existing Resilience Capacities To Enable Them To Reach Their Own Goals Oxfam Defines Resilience As The Ability Of Women Men And Children To Realize Their Rights And Improve Their Well Being Despite Shocks Stresses And Uncertainty Through Simultaneous Enhancement Of Absorptive Adaptive And Transformative Capacities The Aim Is To Achieve Longer Term And Sustainable Community Resilience By Addressing Shocks And Stresses As Well As The Causes Of Hazards And Vulnerability The Main Project Outcomes And Outputs Are Increased Local Food Production Staple Crop Vegetable Livestock Fishing Reduced Immediate Food Gap And Humanitarian Need Improved Access To Markets And Income Through Support To Microenterprises Iga And Traders Increased Engagement Of Authorities Leaders And Citizens Including Marginalized Groups Isolated Groups Vulnerable Women And Youth In Addressing Issues That Are Affecting Their Lives To Achieve The Above Outcomes The Main Project Activities Included Provision Of Water For Irrigated Vegetables In Malakal And Twic East Through Drilling Boreholes And Pumping Of Water From Pond And Boreholes Using The New Technology Of Solar Powered Pumps Promoting Staple Food Production And Kitchen Gardening Through Distribution Of Certified Seeds Distribution Of Goats For Asset Creation And Milk Provision Supporting Activities For Income Generation Such As Tailoring Grinding Mills Carpentry And Many Others Supporting Fishing Through Nets Distribution Establishing The Surface Water Treatment Swat System Training On Operation And Maintenance O M Strengthening The Water User Management Committees And Handing Over The Programme To The Community Strengthen The Capacity Of Community Structures Prc Crc Psc Pbc And Igas Through Training So That They Continue To Function Beyond The Hariss Project Period In Promoting Community Resilience Activities Including Peaceful Coexistence Of Communities Engaging In Gender And Protection Mainstreaming Through Analysis Of Gendered Barriers And Contributing To Shifts In Access And Control Over Resources Promote And Support Safe Programming As A Protection Approach I E To Enhance Do No Harm Local Capacities For Peace And Being Conflict Sensitive Whilst Proactively Addressing Protection Threats And Risks Facing Women Men Girls And Boys In The Project Area As Part Of The Organizational Commitment To Assessing Project Impact And Documenting Learnings Towards Resilience Building Of Communities Oxfam Intends To Conduct An End Of Project Evaluation To Assess Progress Towards The Achievement Of Project Outcomes Document Lessons Learnt And Review Value Addition Of Partnerships 2 0 Objectives Of The EvaluationThe Overall Objective Of This Evaluation Is To Assess The Impact Of The Project On The Target Communities And To Document Lessons Learnt In Resilience Building In A Fragile Context That Will Contribute Towards Informing Oxfam And Other Stakeholders In Resilience Programming Specific Objectives Of The Evaluation To Collect Quantitative And Qualitative Data And Conduct Analysis On The Programmes Outcome And Impact Indicators Including Household Survey To Assess The Progress Against The Overall Impact And Outcomes Of The Project Based On The Final Project Log Frame And Define The Main Factors Influencing The Achievement Or Non Achievement To Document Learnings To Inform Similar Future Programs In Addressing Resilience Building In Fragile Contexts To Measure The Extent To Which The Project Has Been Accountable To The Needs Of Target Beneficiaries And Local Communities Assess Implementation Of The Programme Interventions Against The Key Evaluation Criteria E G Relevance Effectiveness Impact And Sustainability To Evaluate The Effectiveness In The Overall Mainstreaming Of Cross Cutting Issues Such As Protection Gender And Safeguarding To Assess How The Project Conformed To DfidS Value For Money Vfm Requirements 3 0 Consultations And Main Users Of Evaluation FindingsThe Tor Is Designed In Discussions With All Stakeholders Such As Downstream Partners Respective Government Departments And Donors As Well This Evaluation Is Intended For The Following Users Or Groups The Donor Dfid Oxfam In South Sudan And Other Fragile Countries Other National Ngos And International Humanitarian Agencies Interested In Implementing Resilience Projects In South Sudan Or Other Fragile Contexts The Local Authorities And Communities Where The Programme Was Implemented In Upper Nile And Jonglei States As Well As National Government The Main Interests Of These Lists Of User Groups Are To Know The Factors Influencing Achievements And Non Achievements If Any Of The Results Of A Resilience Project In Fragile Context Like South Sudan To Understand How The Different Interventions Contributed To Resilience To Understand The Degree Of Effectiveness In The Overall Mainstreaming Of Cross Cutting Issues And To Learn Lessons And Recommendations For Future Program Planning And Implementation Of Resilience Project In Fragile Contexts 4 0 Evaluation Criteria And Evaluation QuestionsOutcome Level Data Will Need To Be Collected To Report Against Outcome And Impact Level Indicators Baseline Data Is Available But As Indicators Have Been Adapted Throughout The Project An Ex Post Quasi Experimental Evaluation Design Should Be Considered Baseline Data May Need To Be Reanalyzed To Allow Comparison For The Impact Indicator Composite Index Based On Outcome Indicators The Following Indicators Require Collection And Reporting Number Of Beneficiary Households With Improved Resilience Composite Index Of Outcome Indicators International Climate Finance Indicator 4 Of Targeted Households With Poor And Borderline Food Consumption Score 35 Fcs Disaggregated By Age And Sex Of The Head Of Hh Average Annual Household Income Disaggregated By Sex Of Hh Head Of Beneficiary Households Using Emergency Coping Strategies Disaggregated By Sex Of The Head Of Hh Of Targeted Households Consuming 0 2 Food Groups Hdds Disaggregated By Sex Of Hh Head Of Targeted Households That Report Increase In Womens Decision Making At Household Level Disaggregated By Sex Of Respondent Of Targeted Households Who Have Been Able To Express Their Concerns Or Opinions To Local Decision Makers Disaggregated By Sex Of The Hh Head Of Community Institutions Formed That Are Effectively Functioning Of Targeted Households Reporting Improved Hygiene Practices Disaggregated By Sex Of The Hh Head Of Targeted Households Reporting Improved Access To Adequate Water Supply Disaggregated By Source Of Water And Sex Of The Hh Head The Evaluation Will Also Assess The Programmes Adoption Of Some Of The Standard Dac Evaluation Criteria As Well Specifically The Evaluation Will Look For The Evaluation Criteria Such As Relevance Effectiveness Efficiency Impact And Potential Sustainability The Evaluation Team Should Also Consider Whether The Cross Cutting Issues Of Gender Protection Environment And Peace Building Were Considered In The Identification Formulation Documents And The Extent To Which They Have Been Reflected In The Implementation Of The Project And Its Monitoring The Evaluation Criteria Are Translated Into Specific Evaluation Questions These Questions To Be Studied Are Indicative They Will Be Discussed And Agreed With The Consultants During The Inception Phase To Note Some Of The Evaluation Questions Are Adopted From The Oecd Dac And The Active Learning Network For Accountability And Performance In Humanitarian Action Alnap In Humanitarian Aid 4 1 Appropriateness Relevance And Quality Of DesignRelevance Is Concerned With Assessing Whether The Project Is In Line With Local Needs And Priorities As Well As The Donor Policy Appropriateness Is The Tailoring Of Humanitarian Activities To Local Needs Increasing Ownership Accountability And Cost Effectiveness Accordingly It Is Useful To Consider The Following Questions Did The Planning And Implementation Of Interventions Take The Local Context Into Account Which Means A Were Based Upon An Adequate Needs Assessment And B Show Understanding Of And Support For The Livelihoods And Capacities Of The Affected Population To What Degree Was The Intervention Logical Coherent And Responsive To The Needs Of The Target Population To What Extent Is The Implementation Of OxfamS Project Similar Or Different Compared To Other Implementers Of Dfid Resilience Programme In South Sudan Is The Implementation Strategy Adopted Effective How Important Is The Relevance Or Significance Of The Interventions Regarding Local And National Requirements And Priorities To What Extent Did The Project Respond To Priority Issues Of The Intended Beneficiaries And Make Use Of Their Existing Capacities 4 2 Effectiveness EfficiencyThis Section Is Concerned With The Extent To Which The Programme Interventions Became Useful In Beneficiaries Lives I E A Comparison Of The Intended Outcome With The Observed Outcome Examples Of Possible Questions Are How The Challenges Of Staff Recruitment Turnover Impacted On Effectiveness And How Were The Challenges Mitigated Was The Multi Sectoral Project Design Effective In Contributing Towards Resilience Building Document Any Exceptional Experiences Achievements Of The Project E G Case Studies Stories Best Practices Has The Programme Used Innovative Approaches That Improve Programme Effectiveness In Resilience Building In A Fragile Context Was The Intervention Coordinated With And Complementary To The Work Of Other Partners Including The Government Ingos Un Agencies And Local Traders How Effective Were The Risk Mitigation Strategies Employed By The Programme Under Which Context Within A Fragile Context Is Resilience Building More Practical In Terms Of Pockets Of Stable Populations And Mobile Populations Including Idps Pocs How Has The Hariss Project Strengthened Trade Routes And Different Communities Cohesion Across Different Ethnic Communities How Has The Hariss Project Revitalized The Markets In Strengthening Trades To What Extent Has Oxfam And Downstream Partners Factored Recommendations From The Donor And Third Party Monitoring Reports During Field Visits And Feedback On Progress Reports Provided By Them Were There Substantial Cost Over Runs To Complete The Project How Efficient Was The Implementation Against Budgetary Allocation Vfm To What Extent Did The Programme Deliver Value For Money Against DfidS Vfm Criteria 4 3 AccountabilityAccountability Refers To How The Implementation Strategy Was Accountable To Beneficiaries And Vice Versa Possible Questions Are How Has The Programme Consulted Beneficiaries During The Design Of The Interventions And How Has This Influenced The Programme Implementation Were There Adequate Control Measures To Ensure Accountability For The Use Of Resources By The Community Partners And Other Stakeholders Does The Programme Follow Dfid Oxfam Downstream Partners Procurement Standards Has This Resulted In A Better Deal In Purchasing Inputs To What Extent Was The Programme Aligned To Oxfam Country Strategy How Was It Complementary With Other Oxfam And Downstream Partners Existing Programme In The Areas Of Operation 4 4 ImpactThe Positive And Negative Changes Produced By The Project Directly Or Indirectly This Involves The Main Outcomes And Impacts Resulting From The Project The Evaluation Should Be Concerned With Both Intended And Unintended Outcomes And Impacts It Is Useful To Consider The Following Questions What Has Been The Impact I E Considerable Change In The Lives Of Target Communities Due To The Different Interventions Namely Local Food Production And Igas Peacebuilding Advocacy And Gender Development What Have Been The Unintended Changes To Men And Women Due To The Programme Interventions Either Positive Or Negative To What Extent Have The Interventions Brought Benefits In Shared Decision Making At Household Level And Participation Of Women In Community Structures And Processes Is There Any Contribution To Shifts In Access And Control Over Resources 4 5 SustainabilitySustainability Is Concerned With Measuring Whether The Benefits Of A Project Are Likely To Continue After Funding Has Been Withdrawn It Is Useful To Consider The Following Questions Are There Interventions That Are Shown Potential Are Being More Sustainable Than Others Beyond The Project Period Why Some Of Them Are More Potential Than Others Do The Local Government Authorities And Community Leaders Fully Support The Initiatives Taken By The Project To What Extent Were Local Capacities Downstream Partners Project Resilience Committees Strengthened To Sustain The Project Activities Beyond The Project Period Do Communities Feel Able To Address Their Own Issues As A Result Of The Resilience Intervention How Are There Exiting Strategies Viable In Ensuring Long Term Sustainability Of The Activities 4 6 Cross Cutting Issues How Does Our Programme Consider The Specific Contexts And Needs Of Marginalized Groups Persons Living In Disabilities Women Youth Elderly Chronically Ill And Ethnic Minorities What Barriers Challenges Were Identified For Women And Men Participation In Project Activities How Were These Barriers Addressed By The Project How Can Dfid Oxfam And Downstream Partnership Do Things Better In Future What Recommendations Can Be Made At The Strategic Programmatic And Operational Levels How Did The Programme Monitoring Activities Including Third Party Monitoring Influence Future Activities 5 0 Evaluation Methodology5 1 Development Of Study DesignThe Successful Consultancy Firm Is Required To Submit A Detailed Study Design Methodology Work Plan Expertise Of Team Members Specific Responsibilities And Assigned Time Allocation Along With Feasible Budget However These Will Be Subjected To Further Discussions And Agreement With The Hariss Programme Manager Oxfam Technical Staff And Partner Staff The Methodology And Work Plan Will Be Approved By The Hariss Programme Manager 5 2 Development Of MethodologyIn Preparation Of The Evaluation Methodology The Consultants Are Required To Use The Mixed Method Approach The Consultant Should Consider Quantitative Techniques And Sample Sizes That Will Represent The Project Sites Mentioned In Geographic Coverage And Provide Sufficient Data Towards Outcome Indicators In The Logframe And Tracking Data From The Baseline Survey We Propose To Use Random Cluster Sampling Technique In Each Site Of Interventions A Qualitative Approach Will Also Be Required Including The Systematic Use Of Qualitative Techniques And Existing Project Information Such As Unstructured Interviews Focus Group Discussions And Review Of Case Studies Exit Interviews And Pdm Data Collected By The Project Level Monitoring Systems The Overall Methodology Will Be Participatory And Involve Various Social Groups Including The Most Marginalized To Capture Their Opinion An Initial Proposal For A More Detailed Methodology Is To Be Submitted By The Applicants At The Time Of Submission Of The Technical Proposal Which Will Be Used As A Basis For Proposal Assessment By The Recruitment Team Afterwards The Contracted Consultancy Firm Will Be Requested To Develop A More Holistic Evaluation Plan Which Must Contain A Work Plan A Detailed Description Of A Specific Methodological Approach A Design For The Evaluation With A List Of Questionnaires And Information Collection And Analysis Methods And Tools Including Sampling Plans As Necessary It Is Proposed That The Successful Consultancy Firm Will Follow The Following Sequence To Achieve The Desired Results The Evaluation Process Will Be Carried Out In Four Phases Table 1 An Inception Phase A Field Phase A Synthesis Phase And Finally A Dissemination Phase Table Below Deliverables In The Form Of Reports And Or Slide Presentations Should Be Submitted At The End Of The Corresponding Stages Table 1 Evaluation PhasesPhases Of The EvaluationMethodological StagesDeliverablesInception PhaseO Structuring The Evaluation Such As Defining Methodology Data Collection Instruments Both Quantitative And Qualitative O Inception Report NoteData Collection PhaseO Primary Data CollectionO AnalysisO Verification Of Hypothesis Preliminary FindingsO Debrief PresentationO Slide PresentationO Preliminary Report On Accomplishment Of Data Collection Data Management Synthesis PhaseO Analysis And JudgementsO Drafting And Finalisation Of The ReportO Final ReportDissemination PhaseO Dissemination Of The FindingsO Seminar Conference5 3 Inception PhaseIn The Inception Phase The Consultants Will Undertake A Comprehensive Desk Review Of The Existing Primary And Secondary Level Project Literature The Literature Review Will Include But Not Limited To Initial Scoping Community Consultation Documents Relevant Research And Advocacy Documents That Inform Hariss Theory Of Change E G Spending Smart The Hariss Project Design Documents Logical Framework Donor Reports Third Party Monitoring Reports Programme Review Reports Detailed Implementation Plan Quarterly And Annual Reports Narrative And Financial Monitoring Reports Exit Interviews Pdms Case Stories And Field Visit Report Beneficiary Feedback Baseline And Other Relevant Documents And Reports Prepared By Oxfam And Its Downstream Partners A Link To The Devtracker Site For Hariss And Dfids Approach To Resilience Including International Climate Finance Methodologies Is Available In This Link Https Devtracker Dfid Gov Uk Projects Gb 1 204019 And Http Climatechangecompass Org Based On The Information Collected After The Desk Review The Evaluation Team Should Review The Evaluation Questions Proposed And Where Relevant Propose An Alternative Or Complementary Set Of Evaluation Questions Justifying Their Relevance Thereafter Agree With Oxfam On The Final Evaluation Questions Present And Agree On The Methodology For The Final Evaluation Arrange A De Brief Meeting With The Management On The Draft Methodology Tools And Workplan Finalize Data Collection Tools Finalize The Work Plan 5 4 Data Collection Process PhaseThe Consultants Will Be Assisted By Oxfam And Downstream Partner Field Team To Recruit Data Collection Team At Each Of The Study Sites The Consultants Will Undertake Training Field Test And Data Collection Activities Simultaneously In The Four Locations Where Hariss Activities Are Implemented For Quantitative Data Collection Oxfam Will Facilitate The Inputting Of The Final Data Collection Tools In Mobenzi 5 5 Data Management And Synthesis Phase5 5 1 ReportingThis Phase Is Mainly Devoted To The Preparation Of The Draft And Final Reports The Evaluation Team Will Present In A Single Document Their Findings Conclusions And Recommendations In Accordance With The Agreed Structure 5 5 2 Data Analysis And Report WritingData Analysis Will Start Parallel To The Data Collection Exercise Qualitative And Quantitative Data Will Be Analyzed At The End Of Analysis Period A Draft Report Will Be Produced And Shared With Oxfam And Its Stakeholders For Their Comments Feedback Report Will Be Produced On The Agreed Format And Will Be Updated In Line With Comments Feedback Of Project Team And Its Stakeholders 5 6 Dissemination PhaseBefore Submission Of Final Report The Consultancy Firm Will Present The Key Evaluation Findings In A Validation Workshop Organized In Juba The Workshop Will Be Attended By OxfamS Downstream Partners OxfamS Technical Staff Dfid Other Ngos Cluster And Ngo Forum Representatives This Will Provide The Opportunity For The Evaluation Team Oxfam And Her Downstream Partners To Get Wider Feedback On The Key Evaluation Findings The Final Report Will Also Be Shared With The Dfid Mission In South Sudan 6 0 Timelines And Deliverables6 1 Timeframe And TimelinesThe Evaluation Duration Will Take Approximately 35 Days That Include Inception Period Methodology And Designing Of Data Collection Tools Field Team Formation Data Collection Data Analysis Report Writing And Dissemination Table 2 The Expected Date Of The Start Of The Evaluation Is 16 09 2019 The Draft Evaluation Report Must Be Ready By 24 10 2019 A Validation Workshop Is Planned For 25 11 2019 And Final Evaluation Report By 30 11 2019 Below In The Table Is An Indicative Workplan For The Evaluation Table 2 Timeframe Activities And ResponsibilitiesNumber Of DaysActivityResponsible1 Inception Phase5 Working Days 16 22 Sep 2019 Only For Lead Consultant Preparatory Briefing Meeting With Consultancy Team About The Programme And Discuss On The Tor Desk Review Of Key Documents Preparation Detailing Evaluation Tools Methodology And Detailed Evaluation Schedule Within 3 Days Of Starting The Consultancy Final Inception Report No Later Than 5 Days From The Start Of The Consultancy Oxfam And Partners To Brief The Consultancy Team And Discuss The Tor Oxfam To Share Key Documents And Consultants To Review Consultancy Team To Produce The Evaluation Inception Report Recruitment Of Data Collectors To Be Undertaken By Oxfam And Partners And The Consultants Will Train The Recruited Data Collectors Oxfam To Arrange Meeting For Consultant Team With Goal And Imc2 Data Collection Phase12 Working Days 23 Sep To 6 Oct 2019 For All Community Sensitization Recruitment Of Data Collectors Logistical Arrangements For Data Collection Training Of Data Collectors Pretesting Of Data Collection Tools Conduct Field Visits To Undertake Data Collection Debriefing Of Field Findings Testing Data Collection Tools By The Consultancy Team Oxfam Responsible For Community Sensitization And Mobilization Venue And Travel Arrangements Evaluation Team Responsible For Arranging Interview Schedule Presentation Of Preliminary Findings3 Data Management And Synthesis Phase14 Days 7 24 Oct 2019 14 Working Days For The Lead And 7 Working Days For The Assistant Con Data Analysis Data Should Be Collected Analysed And Disaggregated By Gender And Data Sets Production Of Draft Report Sharing Of Draft Evaluation Report With Oxfam And Partners For Feedback Discussion Of Draft Report With Oxfam And Partners To Give Opportunities For The Team S To Agree On Action Points Learning And Recommendations Data Analysis To Be Undertaken By The Evaluator Report To Be Shared By Oxfam Oxfam And Partners To Provide Feedback On The Draft Evaluation Report4 Dissemination And Final Report Submission Phase4 Days 25 30 Nov 2019 For All Presentation Of Key Findings In A Validation Workshop Consolidation Of Feedback On The Draft Evaluation Report Submission Of Final Report With At Least 6 Appropriate And Quality Case Studies Focusing On Best Practices And Lesson Learnt As Evidence And Presentation Of Findings And Recommendations Consultants To Submit Draft Evaluation Report Evaluators To Consolidate Feedback Provided By Oxfam And Partners Oxfam To Organise The Results Validation Workshop Consultants To Submit Final Evaluation Report7 0 EthicsThe Data Collection Activities Involved In This Survey Will Be Based On Ethics Of In Research Principles Including Free Consent No Harm Justice And Beneficence This Is Reinforced By OxfamS Responsible Data Handling Policy 4 Considering The Risk And Sensitivity In Culture And Context We Will Attempt To Maintain Gender Balance In Enumerators To Ensure And Arrangement Of Same Sex Speaking To Respondents All Respondents Will Be Provided With A Consent Form It Will Describe The Main Survey Objectives Probable Time That Will Be Taken Benefits And Harm If Any Protection Of Confidentiality Who Will Use The Data And Confirmation Of Voluntary Consent Respondents Will Also Be Entitled To Stop Responding Or Participating In The Survey At Anytime During Administering Of The Questionnaire It Will Be Worth To Declare That Dfid Ogb Will Have Unlimited Access To The Material Produced By The Consultancy Firm 8 0 Risk Challenges And Mitigation Strategy The Data Collection Process Will Be Given Special Attention To Minimize Unintended Effects While Conducting The Survey And Due Attention Will Be Given To Monitor The General Security And Conflict Situation In The Country Level And At Specific Locations Where Hariss Programme Interventions Have Been Implemented The Hariss Team Will Instruct The Consultant To Adopt A Flexible Approach To Data Collection The Do No Harm Principles Will Always Take Precedence Over The Desire For Accountability And The Collection Of Data Although Overall Security Situation Improved In South Sudan But May Paramount At Time And At Any Point While The Consultant Team Is In The Field It Is Assumed That For Every Location Data Collection Will Be Hired Locally Due To Their Ethnic Background And Acceptability To Local Context Basically Enumerators Will Be Recruited From Each County Because Of Inter Tribal Community Demand This May Restrict The Evaluation Team Since Each Time The Consultant Team Will Have To Train A New Set Of Enumerators Which Will Be Time Consuming Will Need More Resources And May Limit The Quality Overall The System May Have To Compromise The Data Quality Unless Harmonize Monitoring System In Training System Validation And Data Quality Assurance System Is Not Established A Gender Sensitive Approach Will Be Applied As Much As Possible While Recruiting Enumerators And Collecting The Data The Gender Balance In Enumerators To Ensure And Arrangement Of Same Sex Speaking To Respondents Will Need To Handle With Extreme Care For The Gender And Culture Sensitive Questions And Procedures During And After The Data Collection Period Data Obtained From The Communities Will Be Handled With Utmost Care And Responsibly In Accordance With OxfamS Responsible Data Handling Policy The Use Of Smart Phone And Mobenzi Data Collection Software Ensures A Secured Data Storage Platform During And After Data Collection At Times Beneficiaries Can Show Violent Reactions To Aid Agencies Like Oxfam Due To A Variety Of Reasons Including Sensitive Registration System Which Does Not Include All In General Delay In Aid Seeds Tools Capacity Development Deliveries Conflict Of Interest From The Community Itself And Sensitivity At Community Level Hence A Monitoring Eye Will Be Placed On The Way How Beneficiaries Perceive And React To Oxfam And Polite Consultation And Submissive Approaches Will Be Taken In Such Regards Transportation System Travel Restrictions Climate And Wealth Condition Wfp Flexibility In Flight Movement May Restrict The Field Activities For The Consultant Team We Will Take Care Of A Feasible And Back Up Planning During The Data Collection Facilitation Process At Field Level To Minimize Such Risk 9 0 Budget And Logistic SupportThe Budget For The Survey Will Cater For The ConsultantS Fee International Travel In Country Travel Accommodations Full Board And Fuel For Vehicles To Be Used During The Survey Period Enumerators Fees And Lunches Stationery And Communication Costs Thus The Consultant Must Submit A Detailed Budget As Part Of The Proposal The Following Cost Will Be Covered By The Oxfam In Country And International Flight Costs For The Consultant Team Hotel And Accommodation In South Sudan For The Consultant Team Transportation In The Field Fuel Vehicle Rentals Payment For Enumerators Stationary For Data Collection Communication CostsThe Following Costs Will Not Be Covered By The Organization And Should Be Factored Into The Consultancy And Related Fees Which The Consultant Will Submit With The Application Costs For Data Handling And Processing Report Writing And Printing Any Medical Expenses By The Consultant During The AssignmentTo Note Oxfam Will Deduct The Tax Up To 10 As Per South SudanS Legitimate Tax Rules 10 0 Data AgreementDfid Ogb Will Have Unlimited Access To The Materials Produced By The Consultant 11 0 Expected DeliverablesThe Expected Deliverables From The Evaluation Exercise Are The Following I Complete Bibliography Of Documents Materials Data Used During Desk Review Of Secondary Sources Ii Power Point Presentation Of Evaluation Plan Timelines And Activities Iii Final Data Collection Tools Databases And Analysis Plan Iv Draft Evaluation ReportV Data Tables For The Outcome And Impact Indicators Compared To Baseline Vi Final Evaluation Report With Power Point Presentation Of Main Findings And Conclusions For Debriefing Purposes AndVii All Data Collection Questionnaires Raw Mobenzi Datasets Clean Data Set And Analysis Files 12 0 The Evaluation ReportThe Production Of The Final Evaluation Report Will Be The Responsibility Of The Lead Consultant Plus His Her 3 Assistant Consultants Covering All The Aspects As Outlined In The Tors Oxfam And Partners Staff And Management Will Be Responsible For Coordinating The Evaluation Exercise The Evaluation Report Should Be Produced In English Language And Should Be Simple In Expression And Easy To Understand Include An Exec Summary And Key Recommendations For Future Resilience Funding In South Sudan Maximum Of 30 Pages With Some Short Annexes The Report Format And Text Should Be An A4 Paper Size And A Legible Font E G Times New Roman 11 Or 12 Arial 10 Or 11 The Evaluation Team Will Be Liable To Submit The Final Electronic Version Of The Evaluation Report And The Complete Set Of Clean Raw Datasets And Analysis Codes By The Agreed Deadline 12 1 Outline Of The Evaluation ReportThe Evaluation Report Should Contain The Different Elements Mentioned Below All Parts ShouldBe Clearly Distinguished From Each Other And Of Sufficient Quality Cover Page Clearly Identifying The Report As An Evaluation And Stating Evaluation Title Program Title Geographical Coverage Date That The Evaluation Report Was Finalized Evaluator S Name S And Logo If Available Oxfam And Partners Logos Appropriate Recognition Of Institutional Donor Support Clear Statement In Case This Report Can Not Be Used ExternallyTable Of ContentsGlossaryList Of Abbreviations Executive Summary That Can Be Used As A Stand Alone DocumentIntroduction Stating Objectives Of The Evaluation And Evaluation QuestionsThe Intervention And ContextMethodology Including An Indication Of Any Perceived Limitations Of The EvaluationPresentation Of The Findings And Their AnalysisConclusionsLearning And RecommendationsAppendices Terms Of Reference Evaluation Program Main Features Of Data And Activities Carried Out A List Of Interviewees Name Function And Working Environment And Places Visited List Of Documents And Bibliography Used Details On Composition Of Evaluation Team Names Nationality Expertise Working Environment Link To Methodological Appendices The Evaluation ProposalEvaluation Instruments Such As Questionnaires And Interview GuidesData Collected13 0 The Consultancy Team Skills And Experiences13 1 Consultancy TeamThis Is A Multi Disciplinary Programme Spread Across Four 4 Geographical Locations To Ensure Speedy And Accurate Data Collection We Are Seeking A Consultancy Firm S That Can Provide One Lead Consultant And Three Assistant Consultants To Undertake The Evaluation In The Four Different Geographic Locations Simultaneously Given The Context Of South Sudan It Is Important For The Applicant S To Demonstrate That They Can Travel Without Any Restriction To All Locations 13 2 The Skills And Experiences Of The ConsultantsThe Desired Specification And Qualities Of The Lead Consultant Are As Hereunder At Least A MasterS Degree Holder In Social Sciences Agriculture Development Studies Gender Studies Law Economics Or Other Relevant Disciplines High Quality Skills And Demonstrated Experience In Similar End Of Project Evaluations Particularly Food Security Livelihoods Resilience In A Fragile Context Governance And Or WomenS Rights Related Familiarity With Transformative Approaches To Economic Empowerment Strong Interpersonal And Analytical Skills Experience Of Effective Interaction With Local And National Organizations Government Institutions And Marginalized Communities In Informal Settlements Good Spoken And Written Communication Skills In English Knowledge Of Juba Arabic Will Be An Added Advantage Proven Experience Of Using Participatory Methods For Data Collection And Analysis In Programme Evaluation Familiarity With The Context Of South Sudan The Desired Specification And Qualities Of The Assistant Consultants Are As Hereunder At Least A Bachelor Degree Holder In Social Sciences Agriculture Development Studies Gender Studies Law Economics Or Other Relevant Disciplines High Quality Skills And Demonstrated Experience In Similar End Of Project Evaluations Particularly Food Security Livelihoods Resilience In A Fragile Context Governance And Or WomenS Rights Related Familiarity With Transformative Approaches To Economic Empowerment Strong Interpersonal And Analytical Skills Experience Of Effective Interaction With Local And National Organizations Government Institutions And Marginalized Communities In Informal Settlements Good Spoken And Written Communication Skills In English Knowledge Of Juba Arabic Will Be An Added Advantage Proven Experience Of Using Participatory Methods For Data Collection And Analysis In Programme Evaluation Familiarity With The Context Of South Sudan 14 0 Bid RequiremrentsConsultants Who Meet The Above Requirements Should Submit Bids Which At Minimum Include The Following Suitability Statement Including Commitment To Availability For The Entire Assignment In The Months Of September And October 2019 Brief Statement Of The Proposed Evaluation Methodology Including A Detailed Work Plan Detailed Financial Proposal Including Daily Costs Broken Down Per Consultant Information On The Team Composition And Level Of Effort Of Each Team Member Include Updated Curriculum Vitae That Clearly Spell Out Qualifications And Experiences Contacts Of Three Organizations That Have Recently Contracted The Consultants To Carry Out Relevant Evaluation Attachment Of A Recent Evaluation Report Of A Similar Resilience Project Preferably In South Sudan Context The Entire Bid Should Not Exceed A Maximum Of 15 Pages Excluding Cvs And Budgets Bids Not Meeting This Requirement Will Not Be Considered 15 0 Supporting Documents To Attach With The TorThe Logical Framework And DfidS Approach To Value For Money Vfm Are Attached To This Tor Other Documents Mentioned In Section 10 0 Related To Primary And Secondary Sources Of Data Will Be Available For The Successful Firm Candidate 16 0 Reporting LinesThe Consultants Shall Work Under The Supervision Of The Hariss Pq And Meal Manager With Strong Liaison With OxfamS Programme Quality Coordinator Hariss Programme Manager And Hariss Field Staff Including Downstream Partner Staff 1 Real Time Review Oxfam 2017 Famine Response In South Sudan 2 2017 Grid South Sudan Spotlight A Revolving Door Of Displacement 3 2 Fewsnet South Sudan Food Security Outlook June 2017 To Jan 2018 4 Responsible Data Management Rdm Is About Treating The Data That We Collect With Respect And Upholding The Rights Of Respondents People Whose Data We Collect Rdm Focuses On Treating Respondents With Respect And Dignity And Ensuring That We Always Act In Their Best Interests Www Oxfam Org Uk ResponsibledataHow To Apply Bidding Process Starts At The Beginning Of July 2019 Interested And Qualified Consultants Should Submit Their Applications Before Or By 26Th July 2019 At 5 00 P M And Indicate Application For Hariss End Of Project Evaluation In The Subject Line To The Email Address Hrsouthsudan Oxfam Org Uk

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